STANDARDS of STUDENT CONDUCT
Dan Goldman, Superintendent
Saundra Buchanan, Chief Financial Officer
Anne Carloss, Director of Student Services and Special Education
Catherine Dalbey, Director of Human Resources
Neely Kirwan, Director of Curriculum and Instruction
Board of Directors
The Standards of Student Conduct is reviewed annually by Hood River County School District administrators to align with state and federal law, Board policy, and district practices.
The Standards of Student Conduct is published for the students, parents/guardians, patrons, and staff of the Hood River County School District by the Student Services Office. Your comments are invited.
This document is based on updated state and federal laws and regulations at the time of publication. Any changes in state and federal law supersede the contents of this manual.
Dear Students and Parents/Guardians,
Each day in the Hood River County School District over 4000 students come together to learn and grow. As a community we agree to abide by certain behavioral standards to assure that our students learn in a safe, respectful, and positive learning environment.
The Standards of Student Conduct contains a set of guidelines and rules to ensure success and safety for each student, parent/guardian, staff and community member. Please review the Standards of Student Conduct, discuss the contents and expectations with your children, and reinforce the importance of appropriate behavior and responsible action on school property, when riding district transportation, and while attending school district events.
Following the established guidelines in the Standards of Student Conduct will help each of us develop a greater sense of pride, belonging and ownership in our community’s schools. Student safety is a top priority for our school district as we strive to reach our district goal: “Every student graduates with the knowledge and courage to learn, serve and pursue their dreams.” Join me in ensuring that each and every student has the opportunity to succeed in school in a safe, respectful, and positive environment.
Dan Goldman | Superintendent
SCHOOLS, DEPARTMENTS, and ADMINISTRATORS 2018-19
Cascade Locks Elementary School
May Street Elementary School
Mid Valley Elementary School
Parkdale Elementary School
Westside Elementary School
Hood River Middle School
Wy’East Middle School
Hood River Valley High School
Curriculum & Instruction
Special Education/Student Services
Tod Hilstad 541-387-5072
TABLE of CONTENTS
Statement of Non-Discrimination
Distributing Non-School Notices and Information at School
Illnesses and Injuries at School: Communicable Diseases; First Aid and Emergency Care; Lice; Medications at School
Personal Possessions: Disclaimer of Liability; Lost and Found; Personal Electronic Devices
Rights of Students with Disabilities: Section 504; IDEA (Special Education)
School and District Technology: Student Protections; Prohibited Use; Inadvertent Misuse
Weapons at School
The district prohibits discrimination and harassment on any basis protected by law including, but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation1, age, national or ethnic origin, mental or physical disability, pregnancy, familial status, economic status, veterans’ status or marital status or because of the perceived or actual race, color, religion, sex, sexual orientation, national or ethnic origin, mental or physical disability, pregnancy, familial status, economic status, veterans’ status, marital status or age of any other persons with whom the individual associates. This policy prevails in matters concerning staff, students, the public, educational programs and services and individuals with whom the Board does business.
The district prohibits discrimination and harassment in, but not limited to, employment, assignment and promotion of personnel; educational opportunities and services offered students; student assignment to schools and classes; student discipline; location and use of facilities; educational offerings and materials; and accommodating the public at public meetings.
The Board encourages staff to improve human relations within the schools, to respect all individuals and to establish channels through which citizens can communicate openly with the administration and the Board.
The district prohibits retaliation and discrimination against an individual who has opposed any discrimination act or practice; because that person has filed a charge, testified, assisted or participated in an investigation, proceeding or hearing; and further prohibits anyone from coercing, intimidating, threatening or interfering with an individual for exercising any rights guaranteed under state and federal law.
1 “Sexual orientation” means an individual’s actual or perceived heterosexuality, homosexuality, bisexuality or gender identity, regardless of whether the individual’s gender identity, appearance, expression or behaviors differs from that traditionally associated with the individual’s sex at birth.
The Hood River County School District is a community of learners who believes that educational excellence can only exist in the presence of educational equity. In our schools, every student - regardless of race, nationality, ethnicity, family economics, mobility, gender, sexual orientation, disability, or initial educational background - shall receive an excellent educational experience in an environment where adults empower them to be critical thinkers, independent workers, innovators, exceptional teammates, and lifelong, civically-oriented learners.
The Board believes in the enormous benefit of a high-quality, inclusive and socially just education for every child. The principle of educational equity is distinct from the notion of conventional equality, where all students are treated the same; rather, educational equity acknowledges that students from different backgrounds often require different levels of support to achieve their goals. The District will strive to apply this principle of educational equity to all policies, programs, operations, practices, and resource allocations, while ensuring that all students will have access and opportunity to an outstanding education.
The Hood River County School District is committed to the following beliefs:
- Children of every background can and will learn at the highest levels when all staff holds every student to high expectations and ensures equitable access to curriculum, instruction, assessment, and co-curricular activities.
- All adults working and volunteering within the Hood River County School District have a substantial impact on each student's success and that they must have the will and skill to eliminate disparities in academic and social outcomes for every student.
- We will only achieve our mission of “Excellence. Every student. Every day." when all families - regardless of their race, class, nationality or primary language - are empowered as equal partners to influence, inform, and impact decisions throughout our school system.
- Our community will be able to reach its fullest potential only when the Hood River County School District educates students of all races and cultural backgrounds to the highest levels.
To realize our beliefs, the Hood River County School District will:
- Systematically use data disaggregated by race and English language proficiency - as a minimum - to inform decision-making at the district, school, and classroom levels.
- Provide students with equitable access to high-quality curriculum, instruction, programs, and support services, even when this means differentiating resource allocation.
- Nurture staff members' engagement in explicit discussions about equity towards maximizing our collective wisdom, expertise, resolve, and capacity to eliminate historically predictable achievement disparities in our district.
- Engage members of our community who are racially and culturally representative of our student demographics on decision-making bodies and honor their distinctive perspectives.
- Hold one another mutually accountable for examining our policies, practices, and programs for cultural biases, and for eliminating access and outcome disparities based on race and cultural background wherever they are found.
- Strive for continuous growth in all that we do by creating, reinforcing, and nurturing a district-wide, equity-focused professional learning culture.
- Hire the very best candidates in all positions that reflect the diversity of the community that we serve.
- Nurture a community of learners where college placement and/or family-wage career is the expectation for all students.
- Ensure that the District's Strategic Plan embraces the principles of educational equity as a key feature with measurable outcomes to prepare each student to graduate with the knowledge and courage to learn, serve, and pursue their dreams.
The Board has the responsibility to afford students the rights that are theirs by virtue of guarantees offered under federal and state constitutions and statutes. In connection with rights are responsibilities that must be assumed by students.
Among these students rights and responsibilities are the following:
Student’s rights and responsibilities, including standards of conduct, will be made available to students and their parents through information distributed annually.
- Civil rights - including the rights to equal educational opportunity and freedom from discrimination; the responsibility not to discriminate against others;
- The right to attend free public schools; the responsibility to attend school regularly and to observe school rules essential for permitting others to learn at school;
- The right to due process of law with respect to suspension, expulsion and decisions which the student believes injure his/her rights;
- The right to free inquiry and expression; the responsibility to observe reasonable rules regarding these rights;
- The right to privacy, which includes privacy in respect to the student’s school records;
- The right to know the behavior standards expected of them as well as to know the consequences of misbehavior.
The district believes that students should strive to achieve their academic goals. This objective is accomplished through honest and diligent effort by students to understand the subject matter, themselves and the world in which they live. The district encourages students to develop critical thinking skills, understand the benefits of setting and accomplishing their goals, and realize the satisfaction and reward of learning.
Students are expected to put forth their best effort on tests, assignments and class participation.
Students are expected to demonstrate respect toward their instructors and peers by encouraging and facilitating learning.
Students are encouraged to converse with others and assist other students when it is in a manner that is not inconsistent with testing or assignment instructions. This dialogue or exchange of ideas, both inside and outside the classroom, helps facilitate learning.
Students are expected to submit work, examinations, reports, and/or projects that are their own work and shall not:
Academic dishonesty also includes knowingly sharing false information or knowingly misleading another to reach a false answer or conclusion.
- Represent the work of others as their own (plagiarism);
- Use unauthorized assistance in academic work;
- Use or share prohibited study aides or other written materials on tests or assignments, before or during tests or assignments, in violation of directions by the class instructor or proctor;
- Give unauthorized assistance to other students; or
- Modify, without faculty approval, an examination, paper or electronic record or report for the purpose of obtaining credit.
Students are expected to put forth their best effort and not deliberately under perform on tests or assignments.
Students who engage in academic dishonesty must either retake the invalidated assessment or take an alternative assessment chosen by staff. Consequences may include losing the privilege of participating in school-sponsored activities or events; detention; denial or revocation of school-conferred titles, distinctions, honor or privileges; or suspension or expulsion.
Only service animals2 serving persons with a disability and animals approved by the principal or designee that are part of an approved district curriculum or co-curricular activity are allowed in district facilities.
Approved animals must be adequately cared for and appropriately secured. Only the teacher or students designated by the teacher are to handle the animals.
If animals are to be kept in the classroom on days when classes are not in session, arrangements must be made for their care.
Animals, except those service animals serving persons with a disability, may not be transported on a school bus.
2 The American with Disabilities Act definition of “service animal” means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual or other mental disability. Companion and comfort animals are not considered service animals. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition. The work or tasks performed by a service animal must be directly related to the individual’s disability. Examples of work or tasks include, but are not limited to, assisting individuals who are blind or have low vision with navigation and other tasks, alerting individuals who are deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. The crime deterrent effects of an animal’s presence and the provision of emotional support, well-being, comfort or companionship do not constitute work or tasks for the purposes of this definition. The law and its regulations also make an allowance for miniature horses.
In order to teach the ideals of good sportsmanship and respect for rules and authority; in order to establish leadership, school pride, teamwork and discipline; in order to eliminate disruptive influences within school-sponsored activities; and in order to provide conditions which promote health and safety for all individuals, these rules apply to students who are currently participating in school-approved athletic and co-curricular programs. This encompasses all athletics, activities, clubs and organizations, including club sports, drama and musical productions and competitions.
All activities that are co-curricular, competitive and not related to an academic grade are to be covered by this policy. It applies to students in grades 7 through 12 unless otherwise indicated.
- High school students must meet all requirements of OSAA or state-authorized, sanctioned organization. Middle school students must meet OSAA grade requirements.
- High school students must be passing in all subjects at the end of each grading period. Middle school students must be passing in all subjects at the mid term and the end of each grading period.
- Students must adhere to the Hood River County School District athletic training rules which are included with the disciplinary procedures. See Extracurricular Participation Contract.
Each school will establish and follow procedures to insure that the above requirements are met. The procedures shall include, but are not limited to, the following:
- A grade check will take place at the mid term of each grading period. This grade check is advisory for high school students; mandatory for middle school students.
- A grade check will take place at the end of each grading period. These grades will determine eligibility for all students.
- If students are not passing in all of their subjects at the required times, they will be placed on probation. Although students on probation are encouraged to remain at home to study, they will be allowed to practice and travel with the team/organization, but not to compete. After two weeks of probation, a grade check will take place. If the student is passing all subjects, he/she is reinstated. If not, the probationary two weeks is repeated as many times as necessary.
- Beginning 7th grade students, beginning 9th grade students, and middle school transfer students are eligible without any requirements. High school transfer students must meet OSAA requirements.
- Fall eligibility is determined by the final grades of the previous school year.
Eligibility Standard for Special Education Students
Exceptions to participation requirements will be made only when the disabling condition, as identified in the student’s IEP, prevents the student from achieving the required grade point average, behavior standard or attendance requirement.
Goals of attendance requirements are to:
- Contribute to the academic success of students;
- Inform parents about their students’ class attendance or nonattendance;
- Place the responsibility for attendance in the hands of students and their parents;
- Aid students in making decisions and accepting the responsibilities and consequences resulting from those decisions;
- Stress that punctual and regular attendance is a learned function necessary in coping with life;
- Stress attendance may impact grades and credit;
- Meet Oregon graduation requirements.
Each school shall notify parents/guardians by the end of the school day if their child has an unplanned absence. The notification will be either in person, by telephone or another method identified in writing by the parent/guardian. If the parent/guardian cannot be notified by the above methods, a message shall be left, if possible.
Responsibility of the Parent and Student
Regular and punctual school attendance is required by law and district policy. A parent or guardian of a student is required to send the student to school and to maintain regular school attendance full time during the entire school term. Most students will not achieve academic success unless they attend school every day. "Irregular attendance" (formerly known as “truancy”) is defined as absences totaling more than eight half-days during any four-week period.
Notice to Parents/Guardians of Absences and Irregular Attendance
When a student is absent for three days, the principal or designee will contact the parent to determine the cause of the absence. Contact before three days' absence has occurred is preferred, particularly for students who have been determined to have chronic absence problems. For students who are present for some classes, but not others, the teacher or counselor will contact the parent.
When student absences are determined to be affecting academic success, the student and parent may be scheduled for a conference to develop solutions to the attendance problems.
When the principal determines that a parent has failed to enroll his or her child and to maintain the child in regular attendance, the principal shall give written notification to the parent/guardian within 24 hours of being informed of the irregular attendance. If the student is a youth offender on parole or probation, at the same time notice is given to the parent or guardian, the student's parole or probation officer will be notified. The notice will be served personally or by certified mail. The notice will state that the student must appear in school on the next school day following receipt of the notice and maintain regular attendance for the balance of the school year.
If the parent and student do not comply with the notice, the principal will notify the superintendent. The superintendent may issue a citation to the parents.
Prior to issuing the citation, the superintendent will serve the parent written notice by personal service or certified mail that:
- States that the student is required to regularly attend a full-time school;
- Explains that the failure to send the student and to maintain the student in regular attendance is a Class C infraction;
- States that the superintendent may issue a citation of up to $500;
- Requires the parent and the student to attend a conference with a designated school official; and
- Is written in the native language of the parent or guardian of the student.
The superintendent shall schedule the conference described above. If the parent does not attend the conference or fails to send the child to school, the superintendent may issue a citation. The citation shall be served in person.Compulsory
Except when exempt by Oregon law, all students between ages 6 and 18, who have not completed the 12th grade, are required to regularly attend a public, full-time school during the entire school term.
All students five years of age who have been enrolled in a public school are required to attend regularly while enrolled in the public school.
Persons having legal control of a student between the ages 6 and 18, who has not completed the 12th grade, are required to have the student attend and maintain the child in regular attendance during the entire school term. Persons having legal control of a student, who is five years of age and have enrolled the child in a public school, are required to have the student attend and maintain the child in regular attendance during the school term.
Principals shall monitor and report any violation of the compulsory attendance law to the superintendent or designee. Failure to send a student and to maintain a student in regular attendance is a Class C violation. A parent who is not supervising his/her student by requiring school attendance may also be in violation of Oregon Revised Statute (ORS) 163.577(1)(c) - Failing to Supervise a Child, which is a Class A violation.
In addition, under Board policy JHFDA - Suspension of Driving Privileges, the district may report students with 10 consecutive days of unexcused absences or 15 cumulative days unexcused absences in a single semester to the Oregon Department of Transportation.
Exemptions from Compulsory School Attendance
In the following cases, students shall not be required to attend public, full-time schools:
- Students being taught in a private or parochial school in courses of study usually taught in kindergarten through grade 12 in the public schools and in attendance for a period equivalent to that required of students attending public schools.
- Students proving to the Board’s satisfaction that they have acquired equivalent knowledge to that acquired in the courses of study taught in kindergarten through grade 12 in the public schools.
- Students who have received a high school diploma or a modified diploma.
- Students being taught by a private teacher the courses of study usually taught in kindergarten through grade 12 in the public school for a period equivalent to that required of students attending public schools.
- Students being educated in the home by a parent or guardian.
- Children whose sixth birthday occurred on or before September 1 immediately preceding the beginning of the current school year, if the parent or guardian notified the child’s resident district in writing that the parent or guardian is delaying the enrollment of their child for one school year to better meet the child’s needs for cognitive, social or physical development, as determined by the parent or guardian.
- Children who are present in the United States on a nonimmigrant visa and who are attending a private, accredited English language learner program in preparation for attending a private high school or college.
- Students excluded from attendance as provided by law.
- An exemption may be granted to the parent or guardian of any student 16 or 17 years of age who is lawfully employed full-time, or who is lawfully employed part-time and enrolled in school, a community college or an alternative education program as defined in ORS 336.615.
- An exemption may be granted to any child who is an emancipated minor or who has initiated the procedure for emancipation under ORS 419B.550 to 419B.558.
It is the student’s responsibility to maintain regular attendance in all assigned classes. Absence from school or class will be excused under the following circumstances:
- Illness of the student3;
- Illness of an immediate family member when the student’s presence at home is necessary;
- Emergency situations that require the student’s absence;
- School-approved activities;
- Medical/dental appointments. Confirmation of appointments may be required;
- Other reasons deemed appropriate by the school administrator when satisfactory arrangements have been made in advance of the absence.
Principals will establish school procedures4 to readmit students following an absence, and will require a written signed acknowledgment from parent or guardian stating the reason for the absence. Principals will inform parents and students of the school’s attendance procedures.
Each school shall notify a parent or guardian by the end of the school day if their child has an unplanned absence. The notification will be either in person, by telephone or another method identified in writing by the parent or guardian. If the parent or guardian cannot be notified by the above methods, a message shall be left, if possible.
3 If the student will be absent for 10 consecutive days or more due to a medical condition, the parent/guardian may request that the district provide a tutor. See your building administrator for an application.
4 The use of out-of-school suspension or expulsion for discipline of a student in the fifth grade or below, is limited to:
- Nonaccidental conduct causing serious physical harm to a student or employee;
- When a school administrator determines, based on the administrator’s observation or upon a report from an employee, the student’s conduct poses a threat to the health or safety of students or employees; or
- When the suspension or expulsion is required by law.
Hazing, harassment, intimidation, bullying, acts of cyberbullying and menacing by students, staff or third parties is strictly prohibited and shall not be tolerated in the district.
Teen dating violence is unacceptable behavior and prohibited.
Retaliation against any person who reports, is thought to have reported, files a complaint or otherwise participates in an investigation or inquiry is also strictly prohibited. False charges shall also be regarded as a serious offense and will result in disciplinary action or other appropriate sanctions.
Students whose behavior is found to be in violation of this policy will be subject to discipline, up to and including expulsion. The district may also file a request with the Oregon Department of Transportation to suspend the driving privileges or the right to apply for driving privileges of a student 15 years of age or older who has been suspended or expelled at least twice for menacing another student or employee, willful damage or injury to district property or for the use of threats, intimidation, harassment or coercion. Students may also be referred to law enforcement officials.
“Third parties” include, but are not limited to, coaches, school volunteers, parents, school visitors, service contractors or others engaged in district business, such as employees of businesses or organizations participating in cooperative work programs with the district and others not directly subject to district control at interdistrict and intradistrict athletic competitions or other school events.
“District” includes district facilities, district premises and non-district property if the student is at any district-sponsored, district-approved or district-related activity or function, such as field trips or athletic events where students are under the control of the district.
“Hazing” includes, but is not limited to, any act that recklessly or intentionally endangers the mental health, physical health or safety of a student for the purpose of initiation or as a condition or precondition of attaining membership in, or affiliation with, any district-sponsored activity or grade level attainment (i.e., personal servitude, sexual stimulation/sexual assault, forced consumption of any drink, alcoholic beverage, drug or controlled substance, forced exposure to the elements, forced prolonged exclusion from social contact, sleep deprivation or any other forced activity that could adversely affect the mental or physical health or safety of a student); requires, encourages, authorizes or permits another to be subject to wearing or carrying any obscene or physically burdensome article, assignment of pranks to be performed or other such activities intended to degrade or humiliate. It is not a defense against hazing that the student subject to the hazing consented to or appeared to consent to the hazing.“Harassment, intimidation or bullying” means any act that substantially interferes with a student’s educational benefits, opportunities or performance, that takes place on or immediately adjacent to district grounds, at any district-sponsored activity, on district-provided transportation or at any official district bus stop, that may be based on, but not limited to, the protected class status of a person, and that has the effect of:
“Protected class” means a group of persons distinguished, or perceived to be distinguished, by race, color, religion, sex, sexual orientation, national origin, marital status, familial status, source of income or disability.“Teen dating violence” means:
- Physically harming a student or damaging a student’s property.
- Knowingly placing a student in reasonable fear of physical harm to the student or damage to the student’s property.
- Creating a hostile educational environment including interfering with the psychological well being of the student and may be based on, but not limited to, the protected class of the person.
- A pattern of behavior in which a person uses or threatens to use physical, mental or emotional abuse to control another person who is in a dating relationship with the person, where one or both persons are 13 to 19 years of age; or
- Behavior by which a person uses or threatens to use sexual violence against another person who is in a dating relationship with the person, where one or both persons are 13 to 19 years of age.
“Menacing” includes, but is not limited to, any act intended to place a school employee, student or third party in fear of imminent serious physical injury.
“Cyberbullying” is the use of any electronic communication device to harass, intimidate or bully.
“Retaliation” means hazing, harassment, intimidation or bullying, menacing, teen dating violence and acts of cyberbullying toward a person in response to a student for actually or apparently reporting or participating in the investigation of hazing, harassment, intimidation or bullying, menacing, teen dating violence and acts of cyberbullying or retaliation.
The building principal or supervisor will take reports and conduct a prompt investigation of any report of an act of hazing, harassment, intimidation or bullying, menacing, cyberbullying or teen dating violence. Any employee who has knowledge of incidents of hazing, harassment, intimidation or bullying, menacing, cyberbullying or teen dating violence that took place on district property, at a district-sponsored activity, or in a district vehicle or vehicle used for transporting students to a district activity shall immediately report the incident to the building principal or supervisor. Failure of an employee to report may result in remedial action, up to and including dismissal. Remedial action may not be based solely on an anonymous report.
Any student who has knowledge of conduct in violation of this policy or feels he/she has been hazed, harassed, intimidated or bullied, menaced, a victim of teen dating violence or cyberbullying in violation of this policy shall immediately report his/her concerns to the building principal or school personnel. Any volunteer who has knowledge of conduct in violation of this policy shall immediately report his/her concerns to the building principal or supervisor.
This report may be made anonymously.
Complaints against a principal or supervisor shall be filed with the superintendent. Complaints against the superintendent shall be filed with the Board chair.
The complainant shall be notified of the findings of the investigation and, as appropriate, remedial actions taken. The complainant may request that the superintendent review the actions taken in the initial investigation, in accordance with administrative regulations.
The district shall provide age-appropriate educational programs for students related to the prevention of, and the appropriate response to, acts of harassment, intimidation, bullying and cyberbullying. Additionally, the district shall provide age-appropriate education about teen dating violence for students in grade 7 through 12.
The district shall provide training programs for staff related to the prevention of, and the appropriate response to, acts of harassment, intimidation or bullying, teen dating violence and acts of cyberbullying.
The superintendent shall be responsible for ensuring annual notice of this policy is provided in a student or employee handbook, school and district’s website, and school and district office.
The following regulations will govern student conduct on school buses and Type 10 School Activity Vehicles if used for transporting students from home to school, school to home and from district-sponsored activities and will be posted in a conspicuous place in all buses:
- Students being transported are under authority of the bus driver;
- Fighting, wrestling or boisterous activity is prohibited on the bus;
- Students will use the emergency door only in case of emergency;
- Students will be on time for the bus, both morning and evening;
- Students will not bring firearms, weapons or other potentially hazardous material on the bus;
- Students will not bring animals, except approved assistance guide animals, on the bus5;
- Students will remain seated while bus is in motion;
- Students may be assigned seats by the bus driver;
- When necessary to cross the road, students will cross in front of the bus or as instructed by the bus driver;
- Students will not extend any parts of their body through bus windows;
- Elementary (K-5) students will have written permission to leave the bus other than for home or school;
- Students will converse in normal tones; loud or vulgar language is prohibited;
- Students will not open or close windows without permission of the driver;
- Students will keep the bus clean and must refrain from damaging it;
- Students will be courteous to the driver, fellow students and passersby;
- Students who refuse to promptly obey the directions of the driver or refuse to obey regulations may forfeit their privilege to ride on the buses.
Students who violate bus rules of conduct may be denied the use of district transportation.
5 The district shall not permit animals on the bus except guide dogs and assistance animals from recognized programs which will be accepted when accompanying blind, deaf or physically impaired persons.
The physically impaired person or the trainer must control the behavior of the animal and shall be liable for any damage done to district property by the assistance animal. Should the assistance animal pose a hazard or a distraction, the animal will not be permitted on the bus.
Campuses are closed from the time of arrival until classes are dismissed at the end of the school day. No student is to leave at any time, for any reason, with the following exceptions:
- A specific need verified by parent or guardian and approved by the administration;
- Students who have parent/school-approved work-release or other off-campus assignments.
Students who leave school grounds without authorized permission are considered truant.
Leaving Campus during the Day
If a student must leave campus during the school day, i.e., for a medical appointment, etc., the parent/guardian must first report to the office and sign out the student. When the student returns, the parent/guardian and student must report to the office and sign in the student. See also Board Policy on Releasing a Student to Leave School, Board Policy on Release Time for Private or Religious Instruction.
To assure that no unauthorized persons enter a school, all parents and visitors will report to the school office when entering and will receive authorization to visit elsewhere in the building. All buildings require the visitor to wear identification while they are on campus.
Any unauthorized person on district property will be reported to the principal or superintendent. The person may be asked to leave. Law enforcement may be called if the situation warrants such measures.
Students will not be permitted to bring visitors to school without prior approval of the principal.
No staff member, student, parent or guardian of a student attending school in the district or person that resides in the district will be denied the right to petition the district with a complaint. A complainant will be referred through the proper administrative process for resolution of a complaint before investigation or action by the Board. An exception will be a complaint against the superintendent or one that involves Board actions or Board operations.
The complaint procedure is also available at the district’s administrative office and on the district’s website.
The Board advises that there is a process for resolving complaints, including, but not limited to, a complaint in one or more of the following areas:
- Learning materials;
- Compliance with State Standards;
- Restraint and/or seclusion;
- With a staff member; or
- Retaliation against a student or a student’s parent who in good faith reported information that the student believes is evidence of a violation of state and federal law, rule or regulation.
The complainant must follow the complaint procedure as outlined and linked below.
The district may offer mediation or an other alternative dispute resolution process as an option if all parties to the complaint agree in writing to participate in such mediation or resolution.
Any complaint about school personnel, other than the superintendent, will be investigated by the administration before consideration and action by the Board. The Board will not hear charges against employees in a session open to the public unless an employee requests an open session.
Complaints against the principal may start at Step 3 and be filed with the superintendent.
Complaints against the superintendent may start at Step 4 and be referred to the Board chair on behalf of the Board.
Complaints against the Board as a whole or against an individual Board member may start at Step 4 and be made to the Board chair on behalf of the Board.
Complaints against the Board chair may start at Step 4 and be made directly to the Board vice chair on behalf of the Board.
If a complaint alleges a violation of state standards or a violation of other statutory or administrative rule for which the State Superintendent of Public Instruction has appeal responsibilities, and the complaint is not resolved at the Board level, the district will supply the complainant with appropriate information to file a direct appeal to the State Superintendent as outlined in Oregon Administrative Rule (OAR) 581-022-1940.
If any complaint alleges a violation of Oregon Administrative Rule (OAR) Chapter 581, Division 22 (Standards), Oregon Revised Statute (ORS) 339.285 to 339.383 or OAR 581-021-0550 to 581-021-0570 (Restraint and Seclusion) or ORS 659.852 (Retaliation), and the complaint is not resolved through the complaint process, the complainant, who is a student, a parent or guardian of a student attending a school in the district or a person who resides in the district, may appeal rights with the Deputy Superintendent of Public Instruction as outlined in Oregon Administrative Rule (OAR) 581-002-0040.
If the complaint alleges discrimination pursuant to ORS 659.850 (Discrimination) and the complaint is not resolved at the local level through administrative regulation AC-AR - Discrimination Complaint Procedure, the complaint may meet the criteria to file an appeal with the Superintendent of Public Instruction as outlined in OAR 581-021-0049.
General Complaint Procedure
Step 1: Initiating a Complaint
Any member of the public who wishes to express a complaint should discuss the matter with the school employee involved.
Step 2: The Administrator
If the complainant is unable to resolve a problem or concern at step one, within five working days of the meeting with the employee, the complainant may file a written, signed complaint with the principal. The principal shall evaluate the complaint and render a decision within five working days after receiving the complaint.
Step 3: The Superintendent
If Step 2 does not resolve the complaint, within 10 working days of the meeting with the principal, the complainant, if he/she wishes to pursue the action, shall file a signed, written complaint with the superintendent clearly stating the nature of the complaint and a suggested remedy. (A form is available, but is not required.)
The superintendent shall investigate the complaint, confer with the complainant and the parties involved and prepare a written report of his/her findings and his/her conclusion and provide the written report to the complainant within 10 working days after receiving the written complaint.
Step 4: The Board
If the complainant is dissatisfied with the superintendent’s findings and conclusion, the complainant may appeal the decision to the Board at the next regularly scheduled meeting after receiving the superintendent’s decision. The Board may hold a hearing to review the findings and conclusion of the superintendent, to hear the complaint and to hear and evaluate any other evidence as it deems appropriate. Generally, all parties involved, including the school administration, will be asked to attend such meeting for the purposes of presenting additional facts, making further explanations and clarifying the issues.
The Board may elect to hold the hearing in executive session if the subject matter qualifies under Oregon Revised Statutes.
The complainant shall be informed of the Board’s decision within 20 working days from the hearing of the appeal by the Board. (The timelines may be extended upon written agreement between both parties.) The Board’s decision will be final.
Complaints of Bullying, Cyberbullying, Harassment, Hazing, Intimidation, Menacing, Teen Dating Violence
See subsection “Reporting” under section BULLYING, CYBERBULLYING, HARASSMENT, HAZING, INTIMIDATION, MENACING, DATING VIOLENCE.
Complaints of Sexual Harassment
Building principals and the superintendent have the responsibility for investigations concerning incidents of harassment. The investigator(s) shall be a neutral party having had no involvement in the complaint presented.
Step 1: Any harassment information (complaints, rumors, etc.) shall be presented to the building principal or district office administrator. All such information shall be reduced to writing and will include the specific nature of the harassment and corresponding dates.
Step 2: The administrator receiving the information or complaint shall promptly initiate an investigation. He/She will (within ten working days) arrange such meetings as may be necessary to discuss the issue with all concerned parties. All findings of the investigation, including the response of the alleged harasser, shall be reduced to writing. The parties will have an opportunity to submit evidence and a list of witnesses. The investigating administrator will, within ten working days, prepare a written decision regarding the complaint. The decision will include any disciplinary actions or recommendation related to the incident. The investigating administrator shall notify the complainant when the investigation is concluded.
Step 3: If a complainant is not satisfied with the decision at Step 2, he/she may submit a written appeal to the superintendent or designee. Such appeal must be filed within ten working days after receipt of the Step 2 decision. The superintendent or designee will arrange such meetings with the complainant and other affected parties as deemed necessary to discuss the appeal. The superintendent or designee shall provide a written decision to the complainant within ten working days of such meetings.
Step 4: If a complainant is not satisfied with the decision at Step 3, he/she may submit a written appeal to the Board. Such appeal must be filed within ten working days after receipt of the Step 3 decision. The Board shall, within 20 working days, conduct a hearing at which time the complainant shall be given an opportunity to present the appeal. The Board shall provide a written decision to the complainant within ten working days following completion of the hearing.
Direct complaints related to employment may be filed with the U.S. Department of Labor, Equal Employment Opportunity Commission or Oregon Bureau of Labor and Industries.
Direct complaints related to educational programs and services may be made to:Regional Civil Rights DirectorUS Department of EducationOffice for Civil Rights, Region X915 2nd Ave., Room 3310Seattle, WA 98174-1099
Additional information regarding filing of a complaint may be obtained through the principal, compliance officer or superintendent.
The superintendent shall report the name of any person holding a teaching license or registered with Teacher Standards and Practices Commission (TSPC) or participating in a practicum under OAR Chapter 584, Division 17, when, after appropriate investigation, there is reasonable cause to believe the person may have committed an act of sexual harassment. Reports shall be made to TSPC within 30 days of such a finding. Reports of sexual contact with a student shall be given to a representative from law enforcement or Oregon Department of Human Services, as possible child abuse. In the event the superintendent is the subject of the investigation, reports, when required, shall be made by the Board chair.
Complaints of Discrimination
Complaints regarding the interpretation or application of the district’s nondiscrimination policy shall be processed in accordance with the following procedures:
Any person who feels that he/she has been discriminated against should discuss the matter with the principal, who shall in turn investigate the complaint and respond to the complainant within five school days. If this response is not acceptable to the complainant, he/she may initiate formal procedures.
If the principal is the subject of the complaint, the individual may file a complaint directly with the superintendent. If the superintendent is the subject of the complaint, the complaint may be filed with the Board chair.
Step 1: A written complaint must be filed with the principal within five school days of receipt of the response to the informal complaint. The principal shall further investigate, decide the merits of the complaint and determine the action to be taken, if any, and reply, in writing, to the complainant within 10 school days.
Step 2: If the complainant wishes to appeal the decision of the principal, he/she may submit a written appeal to the superintendent within five school days after receipt of the principal’s response to the complaint. The superintendent shall meet with all parties involved, as necessary, make a decision and respond, in writing, to the complainant within 10 school days.
Step 3: If the complainant is not satisfied with the decision of the superintendent, a written appeal may be filed with the Board within five school days of receipt of the superintendent’s response to Step 2. In an attempt to resolve the complaint, the Board shall meet with the concerned parties and their representative at the next regular or special Board meeting. A copy of the Board’s decision shall be sent to the complainant within 10 days of this meeting.
If the complainant is not satisfied after exhausting local complaint procedures, or 90 days, whichever occurs first, he/she may appeal in writing to the Superintendent of Public Instruction.
Complaints of Civil Rights Violations
Federal Civil Rights laws prohibit discrimination on the basis of race, color, national origin, sex, sexual orientation, age, disability, parental status or marital status in programs and activities that receive federal financial assistance. If you have any questions or want to file a complaint, contact the district’s OCR Compliance Officer, Neely Kirwan, 541-387-5015.
Direct complaints related to educational programs and services may be made to:Regional Civil Rights DirectorUS Department of EducationOffice for Civil Rights, Region X915 2nd Ave., Room 3310Seattle, WA 98174-1099
Complaints of Title IX Violations
Title IX prohibits sex discrimination in education programs or activities that receive federal funds. Since public schools receive some federal funding, school-sanctioned sports programs are covered under Title IX. f you have any questions or want to file a complaint, contact the district’s Title IX Compliance Officer, Neely Kirwan, 541-387-5015.
Complaints of Privacy Violations
Parents/guardians, adult students or emancipated students who believe their rights under PPRA, FERPA, or CIPA have been violated may file a complaint by writing to:Family Policy Compliance OfficeUS Department of Education400 Maryland Ave SWWashington, DC 20202
Complaints must contain specific allegations of fact giving reasonable cause to believe that a violation occurred.
The parent or guardian of a student who is 7 years of age or younger and is beginning an education program with the district for the first time, shall submit a certification within 120 days of beginning the education program, that the student has received a dental screening within the previous 12 months.
The certification is not required if the parent or guardian provides a statement to the district that:
- The student submitted a certification to a prior education provider;
- The dental screening is contrary to the religious beliefs of the student or the parent or guardian of the student; or
- The dental screening is a burden for the student or the parent or guardian of the student in the following ways:
- the cost of obtaining the dental screening is too high;
- the student does not have access to an approved screener;
- the student was unable to obtain an appointment with an approved screener.
The certification may be provided by a licensed dentist, a dental hygienist or a health care practitioner as defined by state law. The certification must include the:
- Student’s name;
- Date of screening; and
- Name of entity conducting the dental screening.
Students are subject to discipline for conduct while traveling to and from school, at the bus stop, at school-sponsored events, while at other schools in the district and while off campus, whenever such conduct causes a substantial and material disruption of the educational environment or the invasion of rights of others.
The major objectives of the district discipline program are to teach the following fundamental concepts for living:
- Understanding and respect for individual rights, dignity and safety;
- Understanding and respect for the law, Board policies, administrative regulations and school rules;
- Understanding of and respect for public and private property rights.
The Board seeks to ensure a school climate which is appropriate for learning and which assures the safety and welfare of personnel and students. The superintendent will develop administrative regulations whereby those students who disrupt the educational setting or who endanger the safety of others will be offered corrective counseling and be subject to disciplinary sanctions that are age appropriate, and to the extent practicable, use approaches that are shown through research to be effective to correct behavioral problems, while supporting a students’ attendance to school and classes. Examples include, but are not limited to, reprimands, conferences, detention and denial of participation in co-curricular and extracurricular activities. Titles and/or privileges available to or granted to students may be denied and/or revoked (e.g., valedictorian, salutatorian, student body, class or club office positions, field trips, senior trip, prom, etc.).
Careful attention shall be given to procedures and methods whereby fairness and consistency in discipline shall be assured each student. The objectives of disciplining any student must be to help the student develop a positive attitude toward self-discipline, realize the responsibility of one’s actions and maintain a productive learning climate. All staff members have responsibility for consistency in establishing and maintaining an appropriate behavioral atmosphere.
A student whose conduct or condition is seriously detrimental to the school’s best interests may be suspended. Students may be expelled for any of the following circumstances:
- When a student’s conduct poses a threat to the health or safety of students or employees;
- When other strategies to change the student’s behavior have been ineffective, except that expulsion may not be used to address truancy; or
- When required by law.
The district shall consider the age of the student and the student’s past pattern of behavior prior to imposing the suspension or expulsion. The district will ensure careful consideration of the rights and needs of the individual concerned, as well as the best interests of other students and the school program as a whole.
The use of out-of-school suspension or expulsion for discipline of a student in the fifth grade or below, is limited to:
- Non-accidental conduct causing serious physical harm to a student or employee;
- When a school administrator determines, based on the administrator’s observation or upon a report from an employee, the student’s conduct poses a threat to the health or safety of students or employees; or
- When the suspension or expulsion is required by law.
When an out-of-school suspension is imposed on a student in the fifth grade or lower, the district shall take steps to prevent the recurrence of the behavior that led to the out-of-school suspension, and return the student to a classroom setting to minimize the disruption of the student’s academic instruction.
The use of corporal punishment in any form is strictly prohibited in the district. No student will be subject to the infliction of corporal punishment.
Corporal punishment is defined as the willful infliction of, or willfully causing the infliction of, physical pain.
No teacher, administrator, other school personnel or school volunteer will subject a student to corporal punishment or condone the use of corporal punishment by any person under his/her supervision or control. Permission to administer corporal punishment will not be sought or accepted from any parent or school official.
A staff member is authorized to employ physical force when, in his/her professional judgment, the physical force is necessary to prevent a student from harming self, others or doing harm to district property. Physical force shall not be used to discipline or punish a student. The superintendent shall inform all staff members and volunteers of this policy
A school administrator or teacher may detain a student for disciplinary reasons after school hours, provided the parent has been notified of the detention and, in the case of bus students, arrangements have been made for the student’s transportation home. In cases where transportation is required, 24-hour notice will be given so that transportation may be arranged.
Parents may be asked to arrange for the transportation of the detained student; however, if the parent cannot or will not provide it, an alternative disciplinary procedure must be substituted.
Students who are detained after school must not be left alone during their detention. Their supervision must be provided or arranged for by the teacher or administrator who detains them.
Discipline of Students with Disabilities
When considering student disciplinary procedures that may result in removal of the student, the district follows all special education procedures and ensures the parent and the student are afforded the procedural safeguards of the Individuals with Disabilities Education Act (IDEA) if:
- The student is receiving individualized education program (IEP) services; or
- The student has not yet been identified as a student with a disability but the district had knowledge that the student had a disability and needed special education.
For a violation of a code of conduct, the district may remove a student with a disability from a current educational placement to an appropriate interim alternative educational setting, another setting, or suspension, for up to 10 school days in a school year to the same extent, and with the same notice, as for students without disabilities, if the removals do not constitute a pattern. The district may remove a student with disabilities for additional periods of up to 10 days if the removals do not constitute a pattern. The determination regarding whether a series of removals constitutes a pattern is subject to review in an expedited due process hearing.
Disciplinary removal of a student with a disability constitutes a change in the student's educational placement when the removal is for more than 10 consecutive school days, or the removal is for more than 10 cumulative school days and constitutes a pattern of removals. When considering whether to order a disciplinary change of placement the district may consider any unique circumstances on a case-by-case basis. Any decision to initiate a disciplinary change in placement requires a determination of whether the conduct leading to the disciplinary removal was caused by, or was substantially related to, the student's disability or was a direct result of the district's failure to implement the student's IEP.
For a violation involving drugs, weapons or the infliction of serious bodily injury, the district may remove a student with a disability from the student's current educational placement to an appropriate interim alternative educational setting for the same amount of time that a student without a disability would be subject to discipline, but for not more than 45 school days in a school year without regard to whether the behavior is a manifestation of the student's disability. This removal is considered a change in placement.
The district will provide educational services to a student who is suspended or expelled for more than 10 school days in a school year. These services may be provided in a different location or interim alternative educational setting as determined by the IEP and placement teams.
A principal, after reviewing available information, may recommend to the superintendent that a student be expelled. Expulsion of a student shall not extend beyond one calendar year.
No student may be expelled without a hearing unless the student’s parents or guardians, or the student if 18 years of age, waive the right to a hearing, either in writing or by their failure to appear at a scheduled hearing. By waiving the right to a hearing, the student and parent or guardian agree to abide by the findings of the hearings officer.
When an expulsion hearing is not waived, the following procedure is required:
- Notice will be given to the student and the parent or guardian by personal service or by certified mail at least five days prior to the scheduled hearing. Notice will include:
- the specific charge or charges;
- the conduct constituting the alleged violation, including the nature of the evidence of the violation;
- a recommendation for expulsion;
- the student’s right to a hearing;
- when and where the hearing will take place; and
- the right to representation;
- The principal or designee will act as hearings officer. The district may contract with an individual who is not employed by the district to serve as the hearings officer. The hearings officer will conduct the hearing and will not be associated with the initial actions of the building administrators;
- In case the parent or student has difficulty understanding the English language or has other serious communication disabilities, the district will provide an interpreter;
- The student may be represented at the hearing by an attorney or parent. The school district’s attorney may be present;
- The student will be afforded the right to present his/her version of the charges and to introduce evidence by testimony, writings or other exhibits;
- The student will be permitted to be present and to hear the evidence presented by the district;
- The student shall be permitted to inspect in advance of the hearing any affidavits or exhibits which the school intends to submit at the hearing.
- The hearings officer will determine the facts of each case on the evidence presented at the hearing and submit these findings to the superintendent. Evidence may include the relevant past history and student education records. Findings of fact as to whether the student has committed the alleged conduct will be submitted to the superintendent, along with the officer’s decision on disciplinary action, including the duration of any expulsion. The determination will be made within five school days of the hearing and will be available in identical form to the superintendent, the student and the student’s parents or guardians at the same time. When students are expelled, the hearings officer shall include notification of alternative education programs which may be available at no cost to the parents during the term of the expulsion;
- The district shall make a complete record of the hearing;
- The parent/guardian or student may appeal the expulsion with notice to the superintendent within ten calendar days after the date the results are made available. The superintendent can affirm, modify, or reverse the recommendation of the hearings officer. The superintendent will communicate this decision in writing to the parent/guardian within ten calendar days. If an appeal is not made, the disciplinary action shall take effect immediately.
- The decision may be appealed to the Board. At its next regular or special meeting the Board will review the hearings officer’s decision and will affirm, modify, or reverse the decision. Parents of students who wish to appeal the hearings officer’s decision will have the opportunity to be heard at the time the Board reviews the decision;
- Expulsion of a student shall not extend beyond one calendar year;
- Expulsion hearings will be conducted in private and Board review of the hearings officer’s decision will be conducted in executive session unless the student or the student’s parent requests a public hearing. If an executive session is held by the Board or a private hearing by the hearings officer, the following will not be made public:
- the name of the minor student;
- the issues involved;
- the discussion;
- the vote of Board members, which may be taken in executive sessions.
Prior to expulsion, the district must propose alternative programs of instruction or instruction combined with counseling to a student subject to expulsion for reasons other than a weapons policy violation. The district must document to the parent of the student that proposals of alternative education programs have been made.
The Board shall deny regular school admission for one calendar year from the date of the expulsion to a student who has become a resident of the district and who has been expelled from another school district for a weapons policy violation. The Board may deny regular school admission for the term of the expulsion to a student who has become a resident of this district and who has been expelled from another school district for reasons other than a weapons policy violation.
Restraint and Seclusion
For full details, see Board Policy on the Use of Restraint and Seclusion.
Physical restraint or seclusion may be used by staff in the event a student’s behavior poses a reasonable threat of imminent, serious bodily injury to themselves or others. Very strict policies and procedures are in place to guide staff and administrators in the use of these options.
In the event that a student is physically restrained or secluded, parents/guardians will be provided verbal or electronic notification by staff by the end of the day on which the incident occurred. Written documentation will be provided to parents/guardians within 24 hours.
The Board authorizes student suspension as discipline measures for the following reasons:
- Willful violation of school regulations;
- Willful conduct which materially and substantially disrupts the rights of others to an education;
- Willful conduct which endangers the student and/or others;
- Willful conduct which endangers school property.
Each suspension will include a statement of the reasons for suspension, the length of the suspension and a readmission plan. No suspension shall extend beyond 10 school days. Every reasonable and prompt effort must be made to notify the parents of suspended students. Students who are suspended out of school may not attend after-school activities and athletic events, be present on district property without a parent or guardian, or participate in activities directed or sponsored by the district.
Suspension of Driving Privileges
For Conduct: The superintendent may make a request to the Oregon Department of Transportation (ODOT) for the suspension of a student’s driving privilege or the right to apply for driving privileges. If a request is made, the following requirements will be met:
- The superintendent will meet with the parent or guardian before submitting a request to the Department of Transportation;
- The request to the Department of Transportation will be in writing;
- The student involved is at least 15 years of age;
- The student has been expelled for possessing a weapon; or the student has been suspended or expelled at least twice for any of the following reasons:
- assaulting or menacing any person at school or a school-sponsored event;
- willful damage or injury to district property;
- use of threats, intimidation, harassment or coercion against a school employee, volunteer or guest, or another student;
- possessing, using or delivering any controlled substance or being under the influence of any controlled substance at a school or on school property or at a school-sponsored activity, function or event.
The request to suspend a student’s driving privilege or the right to apply for a driving privilege shall not be for more than one year unless the superintendent is filing a second written request. A second request may state suspension of privileges until the student reaches 21 years of age.
If driving privileges are suspended the student may apply to the Oregon Department of Transportation for a hardship permit.
For Withdrawal from School: The superintendent may, under ORS 339.257, notify ODOT of the withdrawal from school of a student who is at least 15 years of age and under 18 years of age.
Upon receipt of the district’s notice that a student has withdrawn from school, ODOT shall notify the student that driving privileges will be suspended on the 30th day following the date of notice unless the student presents documentation that complies with ORS 807.066. For purposes of this policy, a student shall be considered to have withdrawn from school if the student has more than 10 consecutive school days of unexcused absences; or 15 school days total of unexcused absences during a single semester.
Requests by individuals or groups to distribute pamphlets, booklets, flyers, brochures and other similar materials to students for classroom use or to take home shall be submitted to the school administration. Materials themselves as well as the proposed method of distribution shall be subject to review.
All materials shall be reviewed based on legitimate educational concerns. Such concerns include: the material is or may be defamatory; the material is inappropriate based on the age, grade level and/or maturity of the reading audience; the material is poorly written, inadequately researched, biased or prejudiced; the material contains information that is not factual; the material is not free of racial, ethnic, religious or sexual bias; or the material contains advertising that violates public school laws, rules and/or policy, is deemed inappropriate for students or that the public might reasonably perceive to bear the sanction or approval of the district.
The administration shall determine distribution procedures. Such procedures may include:
- Distribution to each student before or after class;
- Notification to students or parents of the availability of the materials in a specified location;
- Inclusion of materials in a direct mailing; or
- Solicitation of school-related groups such as parent organizations to disseminate materials.
The practice of distributing pamphlets, booklets, flyers, brochures and other similar materials shall be periodically reviewed to ensure that the mere volume of requests have not become an interruption to the educational process.
The responsibility for the dress and grooming of a student rests primarily with the student and parents or guardians. Ordinarily, students’ dress or grooming shall not affect their participation in school classes or programs or in school-related activities. If, however, the dress or grooming of a student disrupts the educational climate or process, or is a threat to the health and safety of the student or any other person, the school has a legitimate concern and may require the student to change the mode of dress or grooming.
Students who represent the school in a voluntary activity may be required to conform to dress and grooming standards approved by the superintendent and may be denied the opportunity to participate if those standards are not met.
Education records are those records maintained by the district that are directly related to a student.
The district shall maintain confidential education records of students in a manner that conforms with state and federal laws and regulations.
Information recorded on official education records should be carefully selected, accurate, verifiable and should have a direct and significant bearing upon the student’s educational development.
The district annually notifies parents or adult students that it forwards educational records requested by an educational agency or institution in which the student seeks to enroll or receive services, including special education evaluation services.
The district may impose certain restrictions and/or penalties until fees, fines or damages are paid. Records requested by another district to determine a student’s appropriate placement may not be withheld. Students or parents will receive written notice at least 10 days in advance of any restrictions and/or penalties to be imposed until the debt is paid. The notice will include the reason the student owes money to the district, an itemization of the fees, fines or damages owed and the right of parents to request a hearing. The district may pursue fees, fines or damages through a private collection agency or other method available to the district. The district may waive fees, fines and charges if the student or parents cannot pay, the payment of the debt could impact the health and safety of the student or if the cost of collection would be more than the total collected or there are mitigating circumstances, as determined by the superintendent.
The district shall comply with a request from parents or an adult student to inspect and review records without unnecessary delay. The district provides to parents of a student with a disability or to an adult student with a disability the opportunity at any reasonable time to examine all of the records of the district pertaining to the student’s identification, evaluation, educational placement and free appropriate public education. The district provides parents or an adult student, on request, a list of the types and locations of education records collected, maintained and used by the district.
The district annually notifies parents of all students, including adult students, currently in attendance that they have to right to:
- Inspect and review the student’s records;
- Request the amendment of the student’s educational records to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy or other rights;
- Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the student educational record rules authorize disclosure without consent. (See Board Policy JOB - Personally Identifiable Information);
- File with the U.S. Department of Education a complaint concerning alleged failures by the district to comply with the requirements of the Family Educational Rights and Privacy Act; and
- Obtain a copy of the district’s education records policy.
Regarding records to be released to district officials within the agency, the district’s notice includes criteria for determining legitimate educational interest and the criteria for determining which school officials have legitimate educational interests. School officials may also include a volunteer or contractor who performs an institutional service on behalf of the school.
The district annually notifies parents and adult students of what it considers to be directory information and the disclosure of such. (See Board Policy JOA - Directory Information).
The district shall give full rights to education records to either parent, unless the district has been provided legal evidence that specifically revokes these rights. Once the student reaches age 18 those rights transfer to the student.
A copy of this policy and administrative regulation shall be made available upon request to parents and students 18 years or older or emancipated and the general public.
“Directory information” means those items of personally identifiable information contained in a student education record which is not generally considered harmful or an invasion of privacy if released. The following categories are designated as directory information. The following directory information may be released to the public through appropriate procedures:
- Student’s name;
- Student’s photograph;
- Participation in officially recognized sports and activities;
- Weight and height of athletic team members.
Exclusions: Exclusions from any or all directory categories named as directory information or release of information to military recruiters and/or institutions of higher education must be submitted in writing to the principal by the parent, student 18 years of age or emancipated student within 15 days of annual public notice. A parent or student 18 years of age or an emancipated student, may not opt out of directory information to prevent the district from disclosing or requiring a student to disclose their name, identifier, institutional email address in a class in which the student is enrolled or from requiring a student to disclose a student ID card or badge that exhibits information that has been properly designated directory information by the district in this policy.
Directory information shall be released only with administrative direction.
Directory information considered by the district to be detrimental will not be released.
Information will not be given over the telephone except in health and safety emergencies.
At no point will a student’s Social Security Number or student identification number be considered directory information. The district shall not, in accordance with state law, disclose personal information for the purpose of enforcement of federal immigration laws.
Requesting an Exclusion from Disclosure: Exclusions from any or all directory categories named as directory information or release of information to military recruiters and/or institutions of higher education must be submitted in writing to the principal within 15 days of annual public notice (receipt of Standards of Student Conduct) by the parent/guardian, adult student or emancipated student. See Directory Information (Military Recruiter) Opt-Out Form.
A parent/guardian, adult student or emancipated student may not opt out of directory information to prevent the district from disclosing or requiring a student to disclose their name, identifier, or institutional email address in a class in which the student is enrolled, or from requiring a student to disclose a student ID card or badge that exhibits information that has been properly designated directory information by the district in this policy.
Family Educational Rights and Privacy Act (FERPA) – Annual Notice
FERPA affords parents/guardians, adult students (18 years of age or older) and emancipated students certain rights with respect to the student's education records. These rights are:
Family Policy Compliance OfficeUS Department of Education400 Maryland Ave SWWashington, DC 20202-8520
- To inspect and review the student’s records. The district shall comply with a request from a parent/guardian or an adult student to inspect and review records without unnecessary delay. The district provides to parents/guardians of a student with a disability or to an adult student with a disability the opportunity at any reasonable time to examine all of the records of the district pertaining to the student’s identification, evaluation, educational placement and free appropriate public education. The district provides to parents/guardians or to an adult student, on request, a list of the types and locations of education records collected, maintained and used by the district.
- To request the amendment of the student’s educational records to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy or other rights. The parent/guardian or adult student should write the building administrator, clearly identify the part of the records they want changed, and specify why it should be changed. If the building administrator decides not to amend the record as requested by the parent/guardian or adult student, the building administrator will notify the parent/guardian or adult student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent/guardian or adult student when notified of the right to a hearing.
- The right to privacy of personally identifiable information in the student's educational records, except to the extent that FERPA authorizes disclosure without consent. (See “Personally Identifiable Information” below).
- To file a complaint concerning alleged failures by the district to comply with the requirements of FERPA. Complaints may be addressed to:
5. To obtain a copy of the district’s educational records policy.
Personally Identifiable Information
Personally identifiable information includes, but is not limited to:
- Student’s name, if excluded from directory information, as requested by the student/parent in writing;
- Name of the student’s parent(s) or other family member;
- Address of the student or student’s family, if excluded from directory information, as requested by the student/parent in writing;
- Personal identifier such as the student’s social security number or student ID number or biometric record;
- A list of personal characteristics that would make the student’s identity easily traceable such as student’s date of birth, place of birth and mother’s maiden name;
- Other information alone or in combination that would make the student’s identity easily traceable;
- Other information requested by a person who the district reasonably believes knows the identity of the student to whom the educational record relates.
Prior Consent to Release: Personally identifiable information will not be released without prior signed and dated consent of the parent, student 18 years of age or older or emancipated.
Notice of and/or request for release of personally identifiable information shall specify the records to be disclosed, the purpose of disclosure and the identification of person(s) to whom the disclosure is to be made. Upon request of the parent or eligible student, the district will provide a copy of the disclosed record.
Exceptions to Prior Consent: The district may disclose personally identifiable information without prior consent under the following conditions:
- To personnel within the district who have legitimate educational interests;
- To personnel of an education service district or state regional program where the student is enrolled or is receiving services;
- To personnel of another school, another district, state regional program or institution of postsecondary education where the student seeks or intends to enroll;
- To authorized representatives of the U.S. Comptroller General, U.S. Attorney General, U.S. Secretary of Education or state and local education authorities or the Oregon Secretary of State Audits Division in connection with an audit or evaluation of federal or state-supported education programs or the enforcement of, or compliance with federal or state supported education programs or the enforcement of or compliance with federal or state regulations;
- To personnel determining a financial aid request for the student;
- To personnel conducting studies for or on behalf of the district;
- To personnel in accrediting organizations fulfilling accrediting functions;
- To comply with a judicial order or lawfully issued subpoena;
- For health or safety emergency;
- By request of a parent of a student who is not 18 years of age;
- By request of a student who is 18 years of age or older or emancipated;
- Because information has been identified as “directory information;”
- To the courts when legal action is initiated;
- To a court and state and local juvenile justice agencies.
Social Security Numbers
We are required by law to inform you about our use of student social security numbers. The following is provided for your information:
Providing your social security number (SSN) is voluntary. If you provide it, the district will use your SSN for record-keeping, research, and reporting purposes only. The district will not use your SSN to make any decision directly affecting you or any other person. Your SSN will not be given to the general public. If you choose not to provide your SSN, you will not be denied any rights as a student. Providing your SSN means that you consent to the use of your SSN in the manner described.
OAR 581-021-0250 (1)(j) authorizes districts to ask you to provide your social security number (SSN). The SSN will be used by the district for reporting, research and record-keeping. Your SSN will also be provided to the Oregon Department of Education. The Oregon Department of Education gathers information about students and programs to meet state and federal statistical reporting requirements. It also helps districts and the state research, plan and develop educational programs. This information supports the evaluation of educational programs and student success in the workplace.
The district and Oregon Department of Education may also match your SSN with records from other agencies as follows:
- The Oregon Department of Education uses information gathered from the Oregon Employment Division to learn about education, training and job market trends.
- The information is also used for planning, research and program improvement.
- State and private universities, colleges, community colleges and vocational schools use the information to find out how many students go on with their education and their level of success.
- Other state agencies use the information to help state and local agencies plan educational and training services to help Oregon citizens get the best jobs available.
Your SSN will be used only for statistical purposes as listed above. State and federal law protects the privacy of your records.
In case of fog, snow, ice or other hazardous or emergency conditions, the superintendent may alter school schedules and bus schedules and routes as appropriate to the particular emergency. Such alterations include closure of all schools, closure of selected schools or grade levels, delayed openings of schools and early dismissal of students.
Students, parents and staff will be informed at the beginning of each school year as to the procedures that will be used to notify them in case of an emergency closure.
The district schedules days at the end of each school year to make up for any emergency closures. Parents/ guardians will be notified as to whether any or all of these days will be used.
All schools are required to instruct and drill students on emergency procedures so that students can respond to an emergency without confusion and panic. The emergency procedures shall include drills and instruction on fires, earthquakes, and safety threats.
Instruction on fires, earthquakes, safety threats and drills for students, shall be conducted for at least 30 minutes each school month. At least two drills on earthquakes and two drills on safety threats shall be conducted each year.
Fire Emergencies Drills and instruction on fire emergencies shall include routes and methods of exiting the school building.
Earthquake Emergencies Drills and instruction for earthquake emergencies shall include the earthquake emergency response procedure of “drop, cover and hold on” during the earthquake. When based on the evaluation of specific engineering and structural issues related to a building, the district may include additional response procedures for earthquake emergencies.
Safety Threats Drills and instruction on safety threats shall include appropriate actions to take when there is a threat to safety, such as lockdown procedures or other procedures appropriate to the safety threat.
Local units of government and state agencies associated with emergency procedures training and planning shall review the emergency procedures.
The Board recognizes the need for student fees to fund certain school activities which are not funded by local, state or federal resources. It also recognizes that some students may not be able to pay these fees. No student will be denied an education because of his/her inability to pay supplementary charges. However, no student is exempt from charges for lost or damaged books, locks, materials, supplies and equipment.
All student fees and charges, both optional and required, will be listed and described annually in the student handbook, or in some other written form, and distributed to each student. Students will be advised of the due dates for such fees and charges as well as of possible penalties for failure to pay them.
Soliciting of money, directly or indirectly, from students for any non-educational purpose without specific permission from the superintendent’s office is strictly prohibited.
The following student fees are authorized in ORS 339.155
- Replacement cost for a textbook or library materials checked out by the student and not returned;
- A deposit for a lock for a locker;
- PE uniforms or towels supplied by the district;
- Rental fees for a musical instrument owned by the school unless the student is eligible for free or reduced price lunch;
- A fee for a class project in excess of the minimum course requirements where the product becomes the personal property of the student;
- Admission fees for extracurricular activities or optional field trips;
- A security deposit for materials, supplies or uniforms which will be refunded if the items are returned in good condition.
Fees may be waived for students who are eligible for free or reduced price meals.
In accordance with the law and with Board policy, restrictions and/or penalties may be imposed until such fees, fines or charges are paid.
The district may waive all or a portion of the debt if one of the following conditions are met:
- The district determines that the student or the parent or guardian of the student is unable to pay the debt;
- The payment of the debt could impact the health or safety of the student;
- The cost to notify the student and his/her parents would cost more than the potential total debt collected relating to the notice; or
- There are mitigating circumstances as determined by the superintendent of the district that preclude the collection of the debt.
Education records shall not be withheld for unpaid student fees, fines and charges if requested in circumstances described in ORS 326.575 (transfer of student records to another public or private institution where the student will enroll) and applicable rules of the State Board of Education or such records are requested for use in the appropriate placement of a student.
Prior to collection of debts, the principal will ensure that written notice has been provided as required by ORS 339.270.
- Prior to pursuing the collection of a debt owed to the district by a student or former student or restrictions and/or penalties imposed until such fees, fines or charges are paid by the student or former student, the school district must give written or oral notice to the student and the parent or guardian of the student.
- The notice must state the reason the student owes money to the district and the amount owed.
- The notice must inform the student and the parent or guardian of the student that the district intends to impose restrictions and/or penalties until the debt is paid.
- The notice must also state that the district may pursue the matter through a private collection agency or other method available to the district.
- The district may give more than one notice to the student and the parent or guardian of the student.
- Following a date that is at least 10 days after the date of the last notice given, if the student or the parent or guardian of the student has not paid the debt, the district:
- shall, if the debt is $50 or more, impose restrictions and/or penalties;
- may, if the debt is less than $50, impose restrictions and/or penalties; and
- may pursue the matter through a private collection agency or other method available to the district.
- Nothing in this section is intended to prevent inspection of student education records by a parent or legal guardian pursuant to ORS 343.173, the rules of the State Board of Education and applicable state and federal law.
- Each school shall notify students about the provisions of this section and ORS 339.270 at least once each school year in the Parent/Student Handbook.
Students have a general right to freedom of expression within the school system. The district requires, however, that students exercise their rights fairly, responsibly and in a manner not disruptive to other individuals or to the educational process.
Freedom of Student Inquiry and Expression
Generally, students and student organizations are free to examine and discuss questions of interest to them and to express opinions publicly and privately within the school system, provided such examination and expression is fair and responsible and is not disruptive to other individuals or to the educational process. Students may support or oppose causes by orderly means which do not disrupt other individuals or the operation of the school.
In the classroom, students are free to examine views offered in any course of study, provided such examination is expressed in a responsible manner.
High School Student Journalists
Generally, high school student journalists have the right to exercise freedom of speech and of the press in school-sponsored media. School sponsored media means materials that are prepared, substantially written, published or broadcast by student journalists that are distributed or generally made available, either free of charge or for a fee, to members of the student body and that are prepared under the direction of a student media adviser. School-sponsored media does not include media intended for distribution or transmission solely in the classrooms in which they are produced.
School-sponsored media prepared by student journalists are subject to reasonable time, place and manner restrictions, pursuant to state and federal law. School-sponsored media cannot contain material that:
- Is libelous or slanderous;
- Is obscene, pervasively indecent or vulgar;
- Is factually inaccurate or does not meet journalistic standards established for school-sponsored media;
- Constitutes an unwarranted invasion of privacy;
- Violates federal or state law; or
- So incites students as to create a clear and present danger of:
- The commission of unlawful acts on or off school premises;
- The violation of district policies; or
- The material and substantial disruption of the orderly operation of the school. A school official will base a forecast of material and substantial disruption on specific facts, including past experience in the school and current events influencing student behavior, and not on undifferentiated fear or apprehension.
Modifications or removal of items may be appealed in writing to the superintendent. The superintendent shall schedule a meeting within five school days of receiving the written appeal. Those present at the meeting shall include the individual(s) making the appeal, the individual(s) who made the decision to modify or remove materials and the superintendent. At the superintendent’s discretion, the district’s legal counsel may also attend the meeting. The superintendent shall make his/her decision within five school days of the meeting.
If the complainant is not satisfied with the decision of the superintendent, he/she may appeal to the Board under established district procedures.
Publications (K-8), Displays and Productions
On occasion, materials such as leaflets, newsletters, cartoons and other items including displays and productions are prepared, produced and/or distributed by students as part of the educational process and free expression in an academic community. Materials may be subject to administrative review, restricted or prohibited, however, pursuant to legitimate educational concerns. Such concerns include:
- The material is or may be defamatory;
- The material is inappropriate based on the age, grade level and/or maturity of the audience;
- The material is poorly written, inadequately researched, biased or prejudiced;
- Whether there is an opportunity for a named individual or named individuals to make a response;
- Whether specific individuals may be identified even though the material does not use or give names;
- The material is or may be otherwise generally disruptive to the school environment. Such disruption may occur, for example, if the material uses, advocates or condones the use of profane language or advocates or condones the commission of unlawful acts;
- Students, parents and members of the public might reasonably perceive the materials to bear the sanction or approval of the districts.
From Board Policy JFCEB: Students may not access social media websites using district equipment, while on district property or at district-sponsored activities unless the access is approved by a district representative. The district will not be liable for information or comments posted by students on social media websites, but does investigate complaints of cyberbullying.
For specific assistance, please contact the district’s homeless liaison, Erica Magaña, at 541-387-5039.
Homeless students are individuals who lack a fixed, regular and adequate nighttime residence, including:
- Students who are sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; are living in motels, hotels, trailer parks or camping grounds due to lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster placement;
- Students who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;
- Students who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings; and
- Migratory students who qualify as homeless because the students are living in circumstances described above.
Assignment to School
The district shall, according to the student’s best interest, continue the student’s education in the school of origin for the duration of homelessness, or enroll the student in a district school in the attendance area in which the homeless student is actually living on the same basis as other district students.
In determining the best interest of the student, the district shall:
- To the extent feasible, keep a homeless student in the school of origin, unless doing so is contrary to the wishes of the student’s parent or guardian;
- Provide a written explanation, including a statement regarding the right to appeal, if the district sends a homeless student to a school other than the school of origin or a school requested by the parent or guardian;
- In the case of an unaccompanied student, ensure that the district’s liaison helps in placement or enrollment decisions, considers the views of the student and provides notice of the right to appeal placement and enrollment decisions.
The district shall immediately enroll the student in the school selected even if the student is unable to produce records normally required for enrollment, such as academic records, medical records, proof of residency or other documentation.
The district shall immediately contact the school last attended to obtain relevant academic and other records.
If the student needs to obtain immunizations, or immunization or medical records, the district shall immediately refer the parent or guardian to the district’s liaison, who will help in obtaining necessary immunizations or records.
Any records ordinarily maintained by the district, including immunization or medical records, academic records, birth certificates, guardianship records and evaluations for special services or programs, shall be maintained so that the records are available, in a timely fashion, when a homeless student enters a new school or district, consistent with state and federal law.
If a dispute arises over school selection or enrollment, the student shall be immediately admitted to the school requested, pending resolution of the dispute.
The parent or guardian of the student shall be provided with a written explanation of the district’s decision regarding school selection, including the rights of the parent, guardian or student to appeal the decision through the district’s discrimination complaint procedure.
The student, parent or guardian shall be referred to the district’s liaison, who shall ensure the resolution process is carried out as expeditiously as possible. In the case of an unaccompanied student, the district’s liaison shall ensure the student is immediately enrolled in school pending the resolution of the dispute.
Each homeless student shall be provided services comparable to services offered to other students, including the following:
- Transportation services;
- Education services for which the student is eligible, such as
- Title I6;
- Special education;
- Programs for students with limited English proficiency;
- Professional technical programs;
- Talented and gifted programs.
6 All homeless students are automatically eligible for Title I services, regardless of their current academic performance.
“Restrictable diseases” are defined by rule and include but are not limited to chickenpox, diphtheria, hepatitis A, measles, mumps, pertussis, rubella, Salmonella enterica serotype Typhi infection, scabies, Shiga-toxigenic Escherichia coli (STEC) infection, shigellosis and tuberculosis disease, and may include a communicable stage of hepatitis B infection if, in the opinion of the local health officer, the person poses an unusually high risk to others (e.g., a child that exhibits uncontrollable biting or spitting). Restrictable disease also includes any other communicable disease identified in an order issued by the Oregon Health Authority or the local public health officer as posing a danger to the public’s health. A disease is considered to be a restrictable disease if it is listed in Oregon Administrative Rule (OAR) 333-019-0010, or it has been designated to be a restrictable disease by Board policy7 or by the local health administrator, after determining that it presents a significant public health risk in the school setting.
An administrator that has reason to suspect that a student has or has been exposed to any restrictable disease for which the student is required to be excluded, shall exclude that student from school and send him/her home. If the disease is reportable, the administrator will report the occurrence to the local health department.
The student will be excluded in such instances until such time as the student or the parent or guardian of the student presents a certificate from a physician, a physician assistant licensed under Oregon Revised Statute (ORS) 677.505-677.525, a nurse practitioner licensed under ORS 678.375-678.390, local health department nurse or school nurse stating that the student does not have or is not a carrier of any restrictable diseases.
An administrator will exclude a susceptible student that has been exposed to a restrictable disease that is also a reportable disease unless the local health officer determines that exclusion is not necessary to protect the public’s health, or the local health officer states the diseases is no longer communicable to others or that adequate precautions have been taken to minimize the risk of transmission. The administrator may request the local health officer to make a determination as allowed by law.
The district may, for the protection of both the student who has a restrictable disease and the exposed student, provide an educational program in an alternative setting. A student may remain in an alternative educational setting until such time as a certificate from a physician, physician assistant, nurse practitioner, local health department nurse or school nurse states that the student does not have or is not a carrier of any restrictable disease, or until such time as a local health officer states that the disease is no longer communicable to others or that adequate precautions have been taken to minimize the risk of transmission. A restrictable disease exclusion for chickenpox, scabies, staphylococcal skin infections, streptococcal infections, diarrhea or vomiting may also be removed by a school nurse or health care provider.
An administrator may seek confirmation and assistance from the local health officer to determine the appropriate district response when the administrator is notified that a student or an employee has been exposed to a restrictable disease that is also a reportable disease.
An administrator shall determine other persons with a legitimate educational interest who may be informed of the communicable nature of an individual student’s disease, or an employee’s communicable disease, within guidelines allowed by law.
7 OAR 333-019-0010(7): “Nothing in these rules prohibits a school or children’s facility from adopting more stringent exclusion standards under ORS 433.284.”
First Aid and Emergency Care
Immediate and temporary care will be given a student who is the victim of an accident or sudden illness, until services of a physician can be obtained. In such cases, the school has the responsibility of giving immediate care, notifying parents or guardians, and assisting with arrangements for transportation.
Student records contain the parents' name, address, home telephone number, and emergency telephone number in case parents cannot be reached at home. The family doctor's name should also be listed, with recommendations for calling in case of need.
If it is necessary to summon a doctor, every effort should be made to ascertain the family's doctor and to summon him/her. Unless the case is an emergency, the school or activity supervisor will first notify the parents and allow them to make the decision as to what is to be done.
All coaches must secure, and have filled out by each student who participates in athletics or regular team games, an Athletic Questionnaire form. This form provides certain emergency information such as parents' names, address, family doctor and the like.
Schools may provide parents with a form authorizing emergency treatment without parent consent for their student at a local medical facility.
Report of Personal Injury or Accident: If a student or other person in or around the school is injured to such an extent as could be regarded as serious or from which complications, legal or otherwise, might arise, the injury or accident must be reported at once to the superintendent, in writing. This report is ordinarily made by the teacher, custodian or coach to the principal, and by the principal to the superintendent. Where time is an element or the principal is not available, the report may be made by any person directly to the district office.
The report should contain the following information:
- Name and address of person injured.
- Time of injury.
- Nature of the injury.
- Cause of the injury.
- Witnesses or persons in a position to know of the injury.
- Was parent or guardian notified?
- Was a doctor called? Who? By whom?
- At the time of the accident was injured person acting:
- on his/her own responsibility?
- in violation of known school regulations?
- carrying out orders issued by a school district employee?
- Date and signature of person reporting.
Students with suspected cases of head lice will be referred to the office for assessment. If a student is found to have live lice, their parent/guardian will be contacted to pick them up from school, and they will be excluded from school for as long as they have live lice. If a student is found to have nits (eggs) only, they may continue at school.
Medications at School
The district recognizes that administering a medication to a student and/or permitting a student to administer a medication to themself, may be necessary when the failure to take such medication during school hours would prevent the student from attending school, and recognizes a need to ensure the health and well-being of a student who requires regular doses or injections of a medication as a result of experiencing a life-threatening allergic reaction or adrenal crisis8, or a need to manage hypoglycemia, asthma or diabetes. Accordingly, the district may administer or a student may be permitted to administer to themself prescription (injectable and non-injectable) and/or nonprescription (non-injectable) medication at school.
A student may be allowed to self-administer a medication for asthma, diabetes, hypoglycemia or severe allergies as prescribed by an Oregon licensed health care professional, upon written and signed request of the parent or guardian and subject to age-appropriate guidelines. This self-administration provision also requires a written and signed confirmation the student has been instructed by the Oregon licensed health care professional on the proper use of and responsibilities for the prescribed medication.
A request to the district to administer or allow a student to self-administer prescription medication or a nonprescription medication that is not approved by the Food and Drug Administration (FDA) shall include a signed prescription and treatment plan from a prescriber9 or an Oregon licensed health care professional.
A written request and permission form signed by a student’s parent or guardian, unless the student is allowed to access medical care without parental consent under state law10 , is required and will be kept on file.
If the student is deemed to have violated Board policy or medical protocol by the district, the district may revoke the permission given to a student to self-administer medication.
Prescription and nonprescription medication will be handled, stored, monitored, disposed of and records maintained in accordance with established district administrative regulations governing the administration of prescription or nonprescription medications to students, including procedures for the disposal of sharps and glass.
A premeasured dose of epinephrine may be administered by designated personnel to any student or other individual on school premises who a staff member believes, in good faith, is experiencing a severe allergic reaction, regardless of whether the student or individual has a prescription for epinephrine.
8 Under proper notice given to the district by a student or student’s parent or guardian.
9 A registered nurse who is employed by a public or private school, ESD or local public health authority to provide nursing services at a public or private school may accept an order from a physician licensed to practice medicine or osteopathy in another state or territory of the U.S. if the order is related to the care or treatment of a student who has been enrolled at the school for not more than 90 days.
10 Subject to ORS 109.610, 109.640 and 109.675.
No student will be allowed to enroll or continue in school attendance without first presenting evidence of compliance with Oregon Revised Statutes and Oregon Administrative Rules requiring immunization. The exclusion date for the 2018-19 school year is February 20, 2019.
The administrator or designee is authorized to exclude any student from school attendance for noncompliance with the statutes or rules. The administrator or designee will notify the parent in writing of the reason for the exclusion, stating that the student will continue to be excluded until the student has complied with the requirements. The notice will also inform the parent that a hearing will be afforded upon request.
The district will comply with the Oregon Department of Human Services, Health Services, rules related to the district’s immunization registry and the associated tracking and recall systems. This compliance shall include the waiver of the requirement of consent for release of information from or providing information to and the waiver of issues of confidentiality in regard to immunization records.
The above policy statement affects all students not exempted for religious beliefs, philosophical beliefs or medical reasons.
See also the section on EDUCATION RECORDS.
Annual Notice of Protection of Pupil Rights Amendment (PPRA)
The Board recognizes the importance of promoting parental input in decision making related to their student’s health and general well-being, in determining district and student needs for educational services, in program development and district operations. To assist the district in this effort, and in accordance with the No Child Left Behind Act of 2001 (NCLBA), the district affirms the right of parents, upon request, to inspect:
- A survey created by a third party before the survey is administered or distributed by the district to a student, including any district survey containing “covered survey items”11 as defined by NCLBA;
- Any instructional material used by the district as part of the educational curriculum for the student;
- Any instrument used in the collection of personal information from students for the purpose of marketing or for selling that information or otherwise providing that information to others for that purpose.
As provided by law, parents of district students will also, upon request, be permitted to excuse their student from “covered activities”12 as defined by NCLBA. The rights provided to parents under this policy, transfer to the student when the student turns 18 years old, or is an emancipated minor under applicable state law.
The superintendent will ensure that activities requiring parental notification are provided as required by law and that reasonable notice of the adoption or continued use of this policy is provided to parents of students enrolled in district schools. The input of parents will be encouraged in the development, adoption and any subsequent revision of this policy.
11 Covered survey items under NCLBA include one or more of the following items: political affiliations or beliefs of the student or the student’s family; mental and psychological problems of the student or the student’s family; sex behavior or attitudes; illegal, antisocial, self-incriminating or demeaning behavior; critical appraisals of other individuals with whom respondents have close family relationships; legally recognized privileged or analogous relationships, such as those of lawyers, physicians and ministers; religious practices, affiliations or beliefs of the student or the student’s parent; and income, other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such a program.
12 Covered activities requiring notification under NCLBA include activities involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or for selling that information or otherwise providing that information to others for that purpose; the administration of any survey containing one or more of covered survey items; and any nonemergency, invasive physical examination or screening that is required as a condition of attendance and administered and scheduled by the school in advance. See the administrative regulation for additional definitions.
Custodial and Non-custodial Parent Rights
The Board encourages parents to be involved in their student’s school educational activities and, unless otherwise ordered by the courts, an order of sole custody on the part of one parent shall not deprive the other parent of the following authority as it relates to:
- Receiving and inspecting their student’s education records and consulting with school staff concerning the student’s welfare and education, to the same extent as provided the parent having sole custody;
- Authorizing emergency medical, dental, psychological, psychiatric or other health care for the student if the custodial parent is, for practical reasons, unavailable.
It is the responsibility of the parent with sole custody to provide any court order that curtails the rights of the non-custodial parent at the time of enrollment or any other time a court order is issued.
Non-custodial parents will not be granted visitation or telephone access to the student during the school day. The student will not be released to the non-custodial parent unless allowed by court order.
In the case of joint custody, the district will adhere to all conditions specified and ordered by the court. The district may request in writing any special requests or clarifications in areas concerning the student and the district’s relationship and responsibilities.
The district will use reasonable methods to identify and authenticate the identity of both parents.
Disclaimer of Liability
The district will not be liable for the loss, damage or theft of any personal possession brought onto district property or to district-sponsored activities.
Lost and Found
Personal items of unknown ownership will be placed in the building’s designated lost and found location. Unclaimed items are either discarded or donated to local charities at the end of the school year.
Personal Electronic Devices
A "personal electronic device" is a device that is capable of but not limited to electronically communicating, sending, receiving, storing, recording, reproducing and/or displaying information and data.
Student possession or use of personal electronic devices on district property, in district facilities during the school day and while the student is in attendance at district-sponsored activities may be permitted subject to the limitations set forth in this policy and consistent with any additional school rules as may be established by the principal and approved by the superintendent.
Personal electronic devices shall be turned off during instructional or class time or at any other time where such use of the device would cause a disruption of school activities. Devices which have the capability to take photographs or record video or audio shall not be used for such purposes while on district property during the regular school day, unless as expressly authorized in advance by the principal or designee.
Computers, tablets, iPads or similar devices brought to school will be restricted to academic activities as permitted by staff. If the district implements a curriculum that uses technology, students may be allowed to use their own personal electronic devices to access the curriculum. Students who are allowed to use their own devices to access the curriculum will be granted access to any application or electronic materials when they are available to students who do not use their own devices, or provided free of charge to students who do not use their own devices, for curriculum.
A process for responding to a student's request to use a personal electronic device, including an appeal process if the request is denied, will be provided.
Students are subject to disciplinary action up to and including expulsion for using a personal electronic device in any manner that is academically dishonest, illegal or violates the terms of this policy13. A referral to law enforcement officials may also be made. Personal electronic devices brought to district property or used in violation of this policy are subject to confiscation and will be released to the student's parent or property owner, as appropriate.
13 The taking, disseminating, transferring or sharing of obscene, pornographic or otherwise illegal images or photographs, whether by electronic data transfer or otherwise (commonly called texting, sexting, emailing, etc.) may constitute a crime under state and/or federal law. Any person taking, disseminating, transferring or sharing obscene, pornographic or otherwise illegal images or photographs will be reported to law enforcement and/or other appropriate state or federal agencies.
All students who drive cars to school are subject to parking and driving rules developed by the principal.
All bicycles ridden to school must be parked in the designated area and should be locked. Students under the age of 16 must wear a helmet when riding as required by law.
The district assumes no responsibility or liability for loss or damage to vehicles.
Transporting Students in Private Vehicles
Parents or school employees may be permitted to use private vehicles to transport students on field trips or other school activities under the following conditions:
- The school administrator has approved the activity;
- A permission slip signed by the parent(s) of each student has been received by the principal, or designee, granting permission for the student to participate in the activity and to ride in a privately-owned automobile;
- The adult driving the automobile is properly licensed to drive and has provided proof of automobile liability insurance coverage as defined in Proof of Vehicle Liability Insurance or as required by the state of Oregon, whichever is greater;
- The vehicle contains an adequate number of seat restraints, including when applicable, a child safety system for a child who weighs less than 40 pounds, regardless of age, and the adult driver requires their use. The child safety system must elevate the person so that a safety belt or safety harness properly fits the individual and meets the minimum standards and specifications of law. A person over 40 pounds or who has reached the upper weight limit for the forward-facing car seat must use a booster seat until he/she is four feet nine inches tall or age eight and the adult belt properly fits.1 A person who is taller than four feet nine inches or eight years of age or older must be properly secured with a safety belt or harness that meets the requirements under ORS 815.055. Training in the proper installation and use of child safety system may be required. The driver is responsible for not placing children under the age of 13 in the front seat of a vehicle equipped with passenger-side air bags.
Because the district provides technology (computers, tablets, internet access, email accounts, etc.) to accomplish the work of the school district, students have a limited expectation of privacy in their use of the technology. Routine maintenance and monitoring of the system may lead to discovery that a student has violated a law, regulation, procedure or policy. An individual search, within the context of the suspected violation, may be conducted when reasonable suspicion is established.
Searches of Student, District-Assigned Property, Personal Property, Vehicles
The Board seeks to ensure a learning environment which protects the health, safety and welfare of students and staff. To assist the Board in attaining these goals, district officials may, subject to the requirements below, search a student’s person and property, including property assigned by the district for the student’s use. Such searches may be conducted at any time on district property or when the student is under the jurisdiction of the district at school-sponsored activities.
All searches for evidence of a violation conducted by the district shall be subject to the following requirements:
- The district official shall have individualized, “reasonable suspicion” to believe evidence of a violation of law, Board policy, administrative regulation or school rule is present in a particular place;
- The search shall be “reasonable in scope.” That is, the measures used are reasonably related to the objectives of the search and not excessively intrusive in light of the age, sex, maturity of the student and nature of the infraction.
District officials may also search when they have reasonable information that emergency/dangerous circumstances exist.
Routine inspections of district property assigned to students may be conducted at any time.
Use of drug-detection dogs and metal detectors, or similar detection devices, may be used only on the express authorization of the superintendent or designee.
District officials may seize any item which is evidence of a violation of law, Board policy, administrative regulation or school rule, or which the possession or use of is prohibited by such law, policy, regulation or rule.
Students may be searched by law enforcement officials on district property or when the student is under the jurisdiction of the district upon the request of the law enforcement official. Law enforcement requests ordinarily shall be based on a warrant.
See Procedures for Student Searches for specific details.
The Board authorizes the use of video cameras on district property to ensure the health, welfare and safety of all staff, students and visitors to district property, and to safeguard district facilities and equipment. Video cameras may be used in locations as deemed appropriate by the superintendent and school administrator.
Video recordings may become a part of a student’s educational record or a staff member’s personnel record. The district shall comply with all applicable state and federal laws related to record maintenance and retention of video recordings. Live or taped video recordings may be viewed by law enforcement officials at the invitation of the superintendent or designee during school emergency training exercises, to assist the school in an investigation, or in those situations where, in consideration of the totality of circumstances, there is an articulable and significant threat to the health and safety of a student or other individuals and disclosure of the video recording to law enforcement is necessary to protect the health and safety of a student or other individuals. This exception is limited to the period of the emergency, and the access of law enforcement to the video recordings will be monitored by the district to ensure that it complies with state and federal regulations. Except as provided for above, video recordings may not otherwise be viewed by or released to law enforcement personnel except pursuant to a subpoena. School resource officers may view videotapes on the same basis as other school district employees under Board Policy JOB - Personally Identifiable Information. Video recordings alleged to contain evidence of criminal activity or activity that warrants discipline will be kept until the proceedings are completed.
Video Cameras on the Bus
The district has installed interior video recording equipment on all school buses to monitor student behavior and will be randomly video recording student conduct during the upcoming school year. Each bus has been equipped with a video monitor box, in which a video recording device may be installed. Students will not be notified when a recording device has been installed on their bus.
Recordings shall be reviewed on a routine basis by the transportation supervisor and evidence of student misconduct will be documented. Students found to be in violation of the district’s bus conduct rules, as contained in the student handbook, shall be notified and disciplinary action will be initiated under the guidelines contained in the district’s discipline procedures for district-approved student transportation.
Video recordings shall be treated as protected student records under the Family Educational Rights and Privacy Act. The following guidelines shall apply:
- Recordings shall remain in the custody of the district’s transportation supervisor.
- Parents or students who wish to view a video recording in response to disciplinary action taken against a student may request such access under the procedures set out in the Board Policy on Educational Records.
- For specific information on the use and viewing of video recordings, refer to Board Policy EEACCA - Video Cameras on Transportation Vehicles.
Section 504 of the Rehabilitation Act of 1973, commonly referred to as “Section 504”, is a federal statute that prohibits discrimination against persons on the basis of their disability by institutions, such as the Hood River County School District, that receive federal financial assistance. The law states:
No otherwise qualified individual with a disability shall, solely by reason of her or his disability, be excluded from participation in, be denied benefits, or be subjected to discrimination under any program or activity receiving federal financial assistance.
In order to fulfill obligations under Section 504, the District has the responsibility to avoid discrimination in policies and practices regarding its personnel and students. No discrimination against any person with a disability should knowingly be permitted in any programs or practices of the school system.
The District has responsibilities under Section 504 that include the obligation to provide students with disabilities appropriate educational services designed to meet the individual needs of such students to the same extent as the needs of students without disabilities are met. If a student is covered by Section 504, the District must provide such accommodations as are necessary to ensure that the student has equal access to services, programs, and activities offered by our schools. An appropriate education for a student with a disability under Section 504 regulations could consist of education in regular classrooms, or education in regular classes with supplementary services and/or related services.
It is the intent of the District to ensure that students who might meet Section 504 eligibility criteria are referred, evaluated, and if appropriate, identified and provided with educational services that meet their needs.
Under 504 eligibility criteria, a disabled student is one who:
- Has a physical or mental impairment which substantially limits one or more major life activities, and
- Has a record of such impairment, or
- Is regarded as having such impairment.
Students may be considered disabled under this policy even though they do not require services at the present time.
If you have any questions, contact your school’s Section 504 coordinator or the District’s Section 504 Compliance Officer, Anne Carloss, 541-387-5025.
IDEA (Special Education)
If you have any questions, contact your school’s learning specialist or the District’s special education director, Anne Carloss, 541-387-5025.
It is each student’s responsibility to show respect for all school property. Any student who willfully damages or defaces district property will be disciplined and charged restitution for costs related to his/her acts.
The Board declares its intent to hold students and their parents responsible for the full costs of restitution including prosecution to the full extent of the law if such costs are not paid.
When, in the judgment of the principal, the damage or destruction is not willful but accidental, the district may share the cost of repair on such a basis as determined by the principal and superintendent.
Principals and other personnel are responsible for the action of their students whenever they are considered representatives of their school or district.
Vandalism, Malicious Mischief, and Theft
Students and citizens are urged to cooperate in reporting any incidents of vandalism/malicious mischief/theft and the name or names of the person or persons believed to be responsible.
The superintendent is authorized to sign a criminal complaint and to press charges against those committing acts of vandalism/malicious mischief/theft against school property. Because incidents of willful or malicious abuse, destruction, defacing and theft of district property are clearly contrary to the best interests of the district and injurious to the rights and welfare of the entire community, it is the policy of the Board to seek all legal remedies against persons found to have committed such acts. Full restitution for the damage will be sought from such persons, or, in the case of minors, from their parents. Until such fees or restitutions are paid, certain restrictions and/or penalties may be imposed. Records requested by another district to determine a student's appropriate placement may not be withheld.
Students who willfully destroy district property through vandalism/malicious mischief/theft or arson, who commit larceny or who create a hazard to the safety of other people on district property will be disciplined in accordance with state law and the Board's policy on student suspensions/expulsions and referred to law enforcement authorities.
The school district will:
- Provide technology protection measures that protect against Internet access by both adults and minors to visual depictions that are obscene, child pornography, or with respect to the use of computers by minors, harmful to minors. A supervisor or other individual authorized by the principal may disable the technology protection measures to enable access for bona fide research or other lawful purposes, as deemed appropriate.
- Prohibit access by minors, as defined by the Children’s Internet Protection Act (CIPA) and this regulation, to inappropriate matter on the Internet and World Wide Web;
- Provide staff supervision to monitor the online activities of students to prevent unauthorized access, including “hacking” and other unlawful activities online, and ensure the safety and security of minors when authorized to use e-mail, social media, chat rooms and other forms of direct electronic communication;
- Provide student education about appropriate online behavior, including cyberbullying awareness and response, and how to interact with other individuals on social networking and social media websites and in chat rooms;
- Notify appropriate system users that:
- The district retains ownership and control of its computers, hardware, software and data at all times. All communications and stored information transmitted, received or contained in the district’s information system are the district’s property and are to be used for authorized purposes only. Use of district equipment or software for unauthorized purposes is strictly prohibited. To maintain system integrity, monitor network etiquette and ensure that those authorized to use the district’s system are in compliance with Board policy, administrative regulations and law, the school administrators may routinely review user files and communications;
- Files and other information, including e-mail, sent or received, generated or stored on district servers are not private and may be subject to monitoring. By using the district’s system, individuals consent to have that use monitored by authorized district personnel. The district reserves the right to access and disclose, as appropriate, all information and data contained on district computers and district-owned e-mail system;
- Ensure all student and non-school system users complete and sign an agreement to abide by the district’s electronic communications policy and administrative regulations. All such agreements will be maintained on file in the school office.
The following conduct is strictly prohibited:
- Attempts to use the district’s system for:
- Unauthorized solicitation of funds;
- Distribution of chain letters;
- Unauthorized sale or purchase of merchandise and services;
- Collection of signatures;
- Membership drives;
- Transmission of any materials regarding political campaigns.
- Attempts to upload, download, use, reproduce or distribute information, data, software, or file share music, videos or other materials on the district’s system in violation of copyright law or applicable provisions of use or license agreements;
- Attempts to degrade, disrupt or vandalize the district’s equipment, software, materials or data or those of any other user of the district’s system or any of the agencies or other networks connected to the district’s system;
- Attempts to evade, change or exceed resource quotas or disk usage quotas;
- Attempts to send, intentionally access or download any text file or picture or engage in any communication that includes material which may be interpreted as:
- Harmful to minors;
- Obscene or child pornography as defined by law or indecent, vulgar, profane or lewd as determined by the district;
- A product or service not permitted to minors by law;
- Harassment, intimidation, menacing, threatening or constitutes insulting or fighting words, the very expression of which injures or harasses others;
- A likelihood that, either because of its content or the manner of distribution, it will cause a material or substantial disruption of the proper and orderly operation of the school or school activity;
- Defamatory, libelous, reckless or maliciously false, potentially giving rise to civil liability, constituting or promoting discrimination, a criminal offense or otherwise violates any law, rule, regulation, Board policy and/or administrative regulation.
- Attempts to gain unauthorized access to any service via the district’s system which has a cost involved or attempts to incur other types of costs without specific approval. The user accessing such services will be responsible for these costs;
- Attempts to post or publish personal student contact information unless authorized by the system coordinator or teacher and consistent with applicable Board policy pertaining to student directory information and personally identifiable information. Personal contact information includes photograph, age, home, school, work or e-mail addresses or phone numbers or other unauthorized disclosure, use and dissemination of personal information regarding students;
- Attempts to arrange student meetings with anyone on the district’s system, unless authorized by the system coordinator or teacher and with prior parent approval;
- Attempts to use the district’s name in external communication forums such as chat rooms without prior district authorization;
- Attempts to use another individual’s account name or password, failure to provide the district with individual passwords or to access restricted information, resources or networks to which the user has not been given access.
Students who violate general system user prohibitions shall be subject to discipline up to and including expulsion and/or revocation of district system access up to and including permanent loss of privileges
Violations of law will be reported to law enforcement officials and may result in criminal or civil sanctions.
Disciplinary action may be appealed by parents, students and/or a representative in accordance with established district procedures.
If a user inadvertently encounters inappropriate or prohibited material, they should promptly report the occurrence to their instructor or supervising staff member.
The Board is committed to preventing sexual harassment in district schools and activities. Sexual harassment is strictly prohibited and shall not be tolerated. This includes sexual harassment of students or staff by other students, staff, board members or third parties. “Third parties” include, but are not limited to, school volunteers, parents, school visitors, service contractors or others engaged in district business, such as employees of businesses, or organizations participating in cooperative work programs with the district and others not directly subject to district control at interdistrict and intradistrict athletic competitions or other school events. “District” includes district facilities, district premises and non-district property if the student or employee is at any district-sponsored, district-approved or district-related activity or function, such as field trips or athletic events where students are under the control of the district or where the employee is engaged in district business.
Sexual harassment of students and staff shall include, but is not limited to, unwelcome sexual advances, requests for sexual favors and other verbal, nonverbal or physical conduct of a sexual nature when:
- The conduct or communication has the purpose or effect of demanding sexual favors in exchange for benefits;
- Submission to or rejection of the conduct or communication is used as the basis for employment or assignment of staff;
- The conduct or communication is so severe, persistent or pervasive that it has the purpose or effect of unreasonably interfering with a student’s educational performance or with an employee’s ability to perform his/her job; or creates an intimidating, offensive or hostile educational or working environment. Relevant factors to be considered will include, but not be limited to, did the individual view the environment as hostile; was it reasonable to view the environment as hostile; the nature of the conduct; how often the conduct occurred and how long it continued; age and sex of the complainant; whether the alleged harasser was in a position of power over the student or staff member subjected to the harassment; number of individuals involved; age of the alleged harasser; where the harassment occurred; and other incidents of sexual harassment at the school involving the same or other students or staff.
Examples of sexual harassment may include, but not be limited to, physical touching or graffiti of a sexual nature, displaying or distributing of sexually explicit drawings, pictures and written materials, sexual gestures or obscene jokes, touching oneself sexually or talking about one’s sexuality in front of others or spreading rumors about or rating other students or others as to appearance, sexual activity or performance.
All complaints about behavior that may violate this policy shall be promptly investigated. Any student or employee who has knowledge of conduct in violation of this policy or feels he/she is a victim of sexual harassment must immediately report his/her concerns to the building principal, compliance officer or district administrator, who have overall responsibility for all investigations. A student may also report concerns to a teacher, counselor or school nurse, who will promptly notify the appropriate district official. The student and the student’s parents or staff member who initiated the complaint shall be notified of the findings of the investigation and, if appropriate, that remedial action has been taken.
The initiation of a complaint in good faith about behavior that may violate this policy shall not adversely affect the educational assignments or student environment of a student complainant or any term or conditions of employment or work environment of the staff complainant. There shall be no retaliation by the district against any person who, in good faith, reports, files a complaint or otherwise participates in an investigation or inquiry of sexual harassment.
It is the intent of the board that appropriate corrective action will be taken by the district to stop the sexual harassment, prevent its recurrence and address negative consequences. Students in violation of this policy shall be subject to discipline up to and including expulsion and/or counseling or sexual harassment awareness training, as appropriate. The age and maturity of the student(s) involved and other relevant factors will be considered in determining appropriate action. Employees in violation of this policy shall be subject to discipline, up to and including dismissal and/or additional sexual harassment awareness training, as appropriate. Other individuals whose behavior is found to be in violation of this policy shall be subject to appropriate sanctions as determined and imposed by the superintendent or Board.
Additionally, the district may report individuals in violation of this policy to law enforcement officials. Licensed staff, staff registered with the Teacher Standards and Practices Commission (TSPC) and those participating in practicum programs, as specified by Oregon Administrative Rules, shall be reported to TSPC.
The superintendent shall ensure appropriate periodic sexual harassment awareness training or information is provided to all supervisors, staff and students and that annually, the name and position of district officials responsible for accepting and managing sexual harassment complaints, business phone numbers, addresses or other necessary contact information is readily available. This policy as well as the complaint procedure will be made available to all students, parents of students and staff in student/parent and staff handbooks.
For procedures on filing a sexual harassment complaint, see subsection “Complaints of Sexual Harassment” under section COMPLAINTS above, or see Procedure for Filing a Sexual Harassment Complaint.
Students are free to organize associations to promote their common interests. Student organizations should be open to all students. Membership criteria may not exclude students on the basis of age, race, religion, color, national origin, disability, marital status, sex or sexual orientation. Each student organization must have a staff adviser to counsel and, when necessary, supervise students in the organization. All student organizations must submit to the school a statement of purpose, criteria for membership, rules and procedures and a current list of officers. School administrators may establish reasonable rules and regulations governing the activity of student organizations. See Procedures for Student Organizations.
Anabolic Steroids and Performance-Enhancing Substances
The district will not tolerate the possession, selling or use of unlawful drugs or hormonal substances chemically or pharmacologically related to testosterone. In addition, the district will utilize an evidence based instructional grade K-12 program that shall prevent the use of anabolic steroids and performance-enhancing substances. The program will meet additional minimum requirements as defined by law.
An “anabolic steroid” includes any drug or hormonal substance chemically or pharmacologically related to testosterone, all prohormones, including dehydroepiandrosterone and all substances listed in the Anabolic Steroid Control Act of 2004. “Anabolic steroid” does not include estrogens, progestins, corticosteroids and mineralocorticoids.
A “performance-enhancing substance” means a manufactured product for oral ingestion, intranasal application or inhalation containing compounds that:
- contain a stimulant, amino acid, hormone precursor, herb or other botanical or any other substance other than an essential vitamin or mineral; and
- are intended to increase athletic performance, promote muscle growth, induce weight loss or increase an individual’s endurance or capacity for exercise.
A “district employee” means:
- an administrator, teacher or other person employed by a school district;
- a person who volunteers for a school district; and
- a person who is performing services on behalf of a school district pursuant to a contract.
The Board directs the superintendent to ensure that anabolic steroid and performance-enhancing substance abuse by students is addressed and may be a part of the district’s Prevention Program (OAR 581-022-0413).
The district is committed to a K-12 education program to eliminate abuse of anabolic steroid and performance-enhancing substance by students.
The program shall include training for staff who are athletic directors, and/or coaches, including volunteers, at least once every four years.
Each year students and parents shall receive a code of conduct explaining expected behaviors and related consequences for violations of the conduct code which may include discipline up to and including expulsion. Students violating the code of conduct prohibiting substance abuse, possessing, selling and/or using unlawful drugs or alcohol or other prohibited substances may be subject to an assessment and, if appropriate, referred to law enforcement officials. When considering disciplinary action for a student with disabilities, the district must follow the requirements of Board Policy JGDA/JGEA - Discipline of Students with Disabilities, including those involving functional behavioral assessment, change or placement, manifestation determination and an interim alternative educational setting.
The World Anti-Doping Agency will serve as the authority on the identification of prohibited substances and methods.
Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery Systems
Student possession, use, distribution or sale of tobacco products, inhalant delivery systems, alcohol or unlawful drugs, including drug paraphernalia or any substance purported to be an unlawful drug, on or near any district property or grounds, including parking lots, or while participating in school-sponsored activities is prohibited and will result in disciplinary action. Any violation will result in disciplinary action, up to and including expulsion, and may include removal from any or all co-curricular activities and/or denial or forfeiture of any school honors or privileges (e.g., valedictorian, salutatorian, class or club office positions, senior trip, prom, etc.). A student may be referred to law enforcement officials. Parents will be notified of all violations involving their student and subsequent action taken by the school.
A referral to community resources and/or cessation programs designed to help the student overcome tobacco product, inhalant delivery system, alcohol or unlawful drug use may also be made. The cost of such programs are the individual responsibility of the parent and the private health-care system.
Clothing, bags, hats and other personal items used to display, promote or advertise tobacco products, inhalant delivery systems, alcohol or unlawful drugs are prohibited on all district grounds, including parking lots, at school-sponsored activities and in district vehicles.
Any person under age 21 possession tobacco product or inhalant delivery system on district property, in a district facility or while attending a district-sponsored activity is in violation of state law and is subject to a court-imposed fine.
Any person who distributes, sells or allows to be sold, tobacco products or any substance sold for the purpose of being smoked, vaporized or aerosolized, in any form, a tobacco-burning or inhalant delivery system device, to a person under 21 years of age is in violation of state law and is subject to a court-imposed fine.
An “unlawful drug” is any drug as defined by the Controlled Substances Act including, but not limited to, marijuana, cocaine, opiates, amphetamines and methamphetamines. As used in this policy, unlawful drug also means possession, use, sale or supply of prescription and nonprescription drugs in violation of Board policy and any accompanying administrative regulation.
“Drug paraphernalia” means all equipment, products and materials of any kind which are marketed for the use or designed for the use in manufacturing, compounding, producing, processing, preparing, analyzing, packaging, storing, containing, concealing, injecting, ingesting, inhaling or otherwise introducing a controlled substance or intoxicant into the human body.
The Board is committed to promoting healthy relationships and a safe learning environment. Student threats of harm to self or others, threatening behavior or acts of violence, including threats to severely damage school property, shall not be tolerated on district property or at activities under the jurisdiction of the district.
Students shall be instructed of the responsibility to inform a teacher, bus driver while being transported, counselor or administrator regarding any information or knowledge relevant to conduct prohibited by this policy. Parents and others will be encouraged to report such information to the district. Staff shall immediately notify an administrator of any threat, threatening behavior or act of violence he/she has knowledge of, has witnessed or received. All reports will be promptly investigated.
Students found in violation of this policy shall be subject to discipline up to and including expulsion. A referral to law enforcement shall be made for any infraction involving a student bringing, possessing, concealing or using a weapon or destructive device as prohibited by state and federal law and board policy.
Threat Assessment Procedures
When acts of violence; implied or direct threat to self or others; self-harm; or sexual incidents are suspected or verified, the principal or designee will lead a Level I Threat Screening to determine the seriousness of the threat and take necessary steps to protect others and maintain a safe and orderly learning environment. Once the Level I Screening is conducted and if the Team, in collaboration with the School Psychologist, determines the behavior of concern is substantive, a Level II Assessment will be conducted. The Level I and Level II Assessment Teams may also include a representative from law enforcement, a mental health professional, a building administrator, school counselor, etc.
A threat that is judged to involve sustained, serious intent to harm someone is termed a “substantive threat”. A threat that is judged not to be serious, because it can be immediately resolved so that there is no sustained intent to harm someone, is termed a “transient threat”. Judgments about the seriousness of a threat will be based on a consideration of its context and meaning. When the seriousness of a threat is unclear, the principal will treat the threat as substantive until its status is determined.
Both substantive and transient threats are subject to the full range of disciplinary consequences. In deciding on disciplinary consequences, the principal or designee will consider the seriousness of the threat and the degree to which the threat is disruptive to a safe and orderly environment conducive to learning for all students.
- Parent/guardian: A Level I or Level II Assessment may include interviewing the student who was reported to make a threat and interviewing other students who have knowledge of the threat or information relevant to the safety of others. Parents/ guardians will be notified promptly when a student has been interviewed about a reported threat.
- Law enforcement: If a student is determined by the principal or designee to have made a substantive threat to harm others, and this threat involves a threat to harm, kill, severely injure or commit a sexual offense, the threat will be reported to law enforcement.
- Intended victim(s) and their parents/guardians: If a student is determined by the principal or designee to have made a substantive threat to harm others, and the threat targets specific, identifiable victims, the intended victim(s) of the threat will be advised of the nature of the threat and the identity of the student who made the threat. If an intended victim is a student, the student’s parent/guardian will also be notified.
Mental Health Assessment: If a student is determined by the principal or designee to have made a very serious substantive threat to harm others, the student may be seen by the school psychologist, school counselor, or community mental health professional in order to determine the student’s immediate mental health status and safety needs.
Student Suspension: When a student is determined to have made a substantive threat to harm others, the student will be suspended from school. During the suspension period, the Threat Assessment team will gather information necessary to complete the Assessment and to develop an Intervention Plan to meet the student’s educational needs and maintain a safe and orderly school environment.
The Board recognizes its responsibility to promote the health, welfare and safety of students, staff and others on district property and at school-sponsored activities. The Board wishes to establish a school and working environment that is free of smoke, aerosols and vapors containing inhalants.
Use, distribution or sale of tobacco products or inhalant delivery systems by staff on district property, including parking lots, at district-sponsored events, in district-owned, rented or leased vehicles or otherwise while on duty whether on or off district premises, is prohibited. Use, distribution or sale of tobacco products or inhalant delivery systems by others on district property, in district vehicles or at district-sponsored events whether on or off district premises, on all district grounds, including parking lots, is prohibited. Staff and/or all others authorized to use any private vehicle to transport district students to school-sponsored activities are prohibited from using tobacco products or inhalant delivery systems in those vehicles while students are under their care.
For the purpose of this policy, “tobacco product” is defined to include any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette, and any other smoking product, spit tobacco, also known as smokeless, dip, chew or snuff, in any form. This does not include FDA-approved tobacco products or other therapy products used for the purpose of cessation.
For the purpose of this policy “inhalant delivery system” means a device that can be used to deliver nicotine or cannabinoids in the form of a vapor or aerosol to a person inhaling from the device or a component of a device; or a substance in any form sold for the purpose of being vaporized or aerosolized by a device whether the component or substance is sold or not sold separately. This does not include USFDA-approved tobacco products or other therapy products marked and sold solely for the approved purpose.
Clothing, bags, hats and other personal items used by staff and students to display, promote or advertise tobacco or inhalant delivery system products are prohibited on all district grounds, including parking lots, at school-sponsored activities or in district vehicles. Tobacco advertising is prohibited in all school-sponsored publications, in all school buildings, on district grounds, including parking lots, and at all school-sponsored events. District acceptance of gifts or funds from the tobacco products and inhalant delivery system industries is similarly prohibited. The district will not contract with other public or private alternative schools that allow student use of tobacco products or inhalant delivery systems on campus.
Signs prohibiting the use of tobacco will be posted in appropriate locations in district buildings and on district property.
The parent or guardian of a student who is 7 years of age or younger and is beginning an education program with the district for the first time, shall within 120 days of beginning the education program, submit a certification that the student has received:
- A vision screening or eye examination; and
- Any further examination, treatments or assistance necessary.
The certification is not required if the parent or guardian provides a statement to the district that:
- The student submitted a certification to a prior education provider; or
- the vision screening or eye examination is contrary to the religious beliefs of the student or the parent or guardian of the student.
Students shall not bring, possess, conceal or use a weapon on or at district property, activities under the jurisdiction of the district or interscholastic activities administered by a voluntary organization.
For purposes of this policy, and as defined by state and federal law, “weapon” includes:
- A “dangerous weapon” means any weapon, device, instrument, material or substance, which under the circumstances in which it is used, attempted to be used or threatened to be used, is readily capable of causing death or serious physical injury;
- A “deadly weapon” means any instrument, article or substance specifically designed for and presently capable of causing death or serious physical injury;
- A “firearm” means any weapon (including a starter gun) which will or is designed to, or may readily be converted to expel a projectile by the action of an explosive, frame or receiver of any such weapon, any firearm silencer or any destructive device;
- A “destructive device” means any explosive, incendiary or poison gas component or any combination of parts either designed or intended for use in converting any device into any destructive device or from which a destructive device may be readily assembled. A destructive device does not include any device which is designed primarily or redesigned primarily for use as a signaling, pyrotechnic, line-throwing, safety or similar device.
Weapons may also include, but not be limited to, knives, metal knuckles, straight razors, noxious or irritating gases, poisons, unlawful drugs or other items fashioned with the intent to use, sell, harm, threaten or harass students, staff members, parents and patrons.
Replicas of weapons, fireworks and pocket knives are also prohibited by Board policy. Exceptions to the district’s replicas prohibition may be granted only with prior principal approval for certain curriculum or school-related activities.
Prohibited weapons are subject to seizure or forfeiture.
In accordance with Oregon law, any employee who has reasonable cause to believe a student or other person has, within the previous 120 days, unlawfully been in possession of a firearm or destructive device as defined by this policy, shall immediately report such violation to an administrator, his/her designee or law enforcement. Employees who report directly to law enforcement shall also immediately inform an administrator.
Administrators shall promptly notify the appropriate law enforcement agency of staff reports received and at any other time there is reasonable cause to believe violations have occurred or that a student has been expelled for bringing, possessing, concealing or using a dangerous or deadly weapon, firearm or destructive device. Parents will be notified of all conduct by their student that violates this policy.
Employees shall promptly report all other conduct prohibited by this policy to an administrator.
Students found to have brought, possessed, concealed or used a firearm in violation of this policy or state law shall be expelled for a period of not less than one year. All other violations of the policy will result in discipline up to and including expulsion and/or referral to law enforcement, as appropriate. The superintendent may, on a case-by-case basis, modify this expulsion requirement. The district may also request suspension of a student’s driving privileges or the right to apply for driving privileges with the Oregon Department of Transportation, as provided by law. Appropriate disciplinary and/or legal action will be taken against students or others who assist in activity prohibited by this policy.
Special education students shall be disciplined in accordance with federal law and Board Policy JGDA/JGEA - Discipline of Students with Disabilities, and accompanying administrative regulation.
Weapons under the control of law enforcement personnel are permitted. The superintendent may authorize other persons to possess weapons for courses, programs and activities approved by the district and conducted on district property including, but not limited to, hunter safety courses, weapons-related vocational courses or weapons-related sports.
The district may post a notice at any site or premise off district grounds that at the time is being used exclusively for a school program or activity. The notice shall identify the district as the sponsor, the activity as a school function and that the possession of firearms or dangerous weapons in or on the site or premises is prohibited under ORS 166.370.
In accordance with the federal Gun-Free School Zone Act, possession or discharge of a firearm in a school zone is prohibited. A “school zone,” as defined by federal law, means in or on school grounds or within 1,000 feet of school grounds.
“Gun-Free School Zone” signs may be posted in cooperation with city and/or county officials as appropriate. Violations, unless otherwise excepted by law or this policy, shall be reported to the appropriate law enforcement agency.