STUDENT CONDUCTExcellence. Every student. Every day.
Dan Goldman, Superintendent
Saundra Buchanan, Chief Financial Officer
Anne Carloss, Director of Student Services
Catherine Dalbey, Director of Human Resources
Neely Kirwan, Director of Curriculum & InstructionBoard of DirectorsMark JohnsonJulia Garcia-RamirezBenjamin SheppardCorinda Hankins-EliottChrissy ReitzTom ScullyRich Truax
The Standards of Student Conduct is reviewed annually by Hood River County School District administrators to align with state and federal law, Board policy, and district practices.
The Standards of Student Conduct is published for the students, parents/guardians, patrons, and staff of the Hood River County School District by the Student Services Office. Your comments are invited.
This document is based on updated state and federal laws and regulations at the time of publication. Any changes in state and federal law supersede the contents of this manual.
Dear Students and Parents/Guardians,
Each day in the Hood River County School District over 4000 students come together to learn and grow. As a community we agree to abide by certain behavioral standards to assure that our students learn in a safe, respectful, and positive learning environment.
The Standards of Student Conduct contains a set of guidelines and rules to ensure success and safety for each student, parent/guardian, staff and community member. Please review the Standards of Student Conduct, discuss the contents and expectations with your children, and reinforce the importance of appropriate behavior and responsible action on school property, when riding district transportation, and while attending school district events.
Following the established guidelines in the Standards of Student Conduct will help each of us develop a greater sense of pride, belonging and ownership in our community’s schools. Student safety is a top priority for our school district as we strive to reach our district goal: “Every student graduates with the knowledge and courage to learn, serve and pursue their dreams.” Join me in ensuring that each and every student has the opportunity to succeed in school in a safe, respectful, and positive environment.
Dan Goldman | Superintendent
Cascade Locks Elementary School
May Street Elementary School
Mid Valley Elementary School
Parkdale Elementary School
Westside Elementary School
Hood River Middle School
Wy’East Middle School
Hood River Valley High School
Curriculum & Instruction
Special Education/Student Services
TABLE of CONTENTS
JE, JEA, JED, JEDA
AC-AR, JBA/GBN-AR, KL
JG, JGA, JG-AR, JGD, JGE
Educational Records: Custodial/Noncustodial Parent Rights; FERPA Annual Notice; Personally Identifiable Information; Directory Information; Legitimate Educational Interest; Military Recruiters and Post-Secondary Institutions; Requesting an Exclusion; Social Security Numbers
JO/IGBAB, JOA, JOB
JHC-AR, JHCC-AR, JHCCD
8254B, JFG, 5120, 4515, 4515-AR
Restraints and Seclusion 28 JGAB
JFCB, IGDJA-AR(2), ECAB
Annual Notice for Statewide Tests 35
The Board has the responsibility to afford students the rights that are theirs by virtue of guarantees offered under federal and state constitutions and statutes. In connection with rights are responsibilities that must be assumed by students.
Among these students rights and responsibilities are the following:
Student’s rights and responsibilities, including standards of conduct, will be made available to students and their parents through information distributed annually.
- Civil rights - including the rights to equal educational opportunity and freedom from discrimination; the responsibility not to discriminate against others;
- The right to attend free public schools; the responsibility to attend school regularly and to observe school rules essential for permitting others to learn at school;
- The right to due process of law with respect to suspension, expulsion and decisions which the student believes injure his/her rights;
- The right to free inquiry and expression; the responsibility to observe reasonable rules regarding these rights;
- The right to privacy, which includes privacy in respect to the student’s school records;
- The right to know the behavior standards expected of them as well as to know the consequences of misbehavior.
Every student of the district will be given equal educational opportunities regardless of race, color, age, sex, sexual orientation*, religion, disability, marital status or national origin.
Further, no student will be excluded from participating in, denied the benefits of, or subjected to discrimination under any educational program or activity conducted by the district. The district will treat all its students without discrimination as this pertains to course offerings, athletics, counseling, employment assistance and extracurricular activities.
The district shall promote nondiscrimination and an environment free of harassment based on an individual’s race, color, religion, sex, sexual orientation, age, national origin, disability or marital status or because of the race, color, religion, sex, sexual orientation national origin, disability, marital status or age of any other persons with whom the individual associates. This policy prevails in matters concerning staff, students, the public, educational programs and services, and individuals with whom the Board does business.
In keeping with requirements of federal and state law, the district strives to remove any vestige of discrimination in employment, assignment and promotion of personnel; in educational opportunities and services offered students; in student assignment to schools and classes; in student discipline; in location and use of facilities; in educational offerings and materials; and in accommodating the public at public meetings.
Federal civil right laws prohibit discrimination against an individual because he/she has opposed any discrimination act or practice or because that person has filed a charge, testified, assisted or participated in an investigation, proceeding or hearing. The Americans with Disabilities Act further prohibits anyone from coercing, intimidating, threatening or interfering with an individual for exercising the rights guaranteed under the Act.
The district believes that students should strive to achieve their academic goals. This objective is accomplished through honest and diligent effort by students to understand the subject matter, themselves and the world in which they live. The district encourages students to develop critical thinking skills, understand the benefits of setting and accomplishing their goals, and realize the satisfaction and reward of learning.
Students are expected to put forth their best effort on tests, assignments and class participation.
Students are expected to demonstrate respect toward their instructors and peers by encouraging and facilitating learning.
Students are encouraged to converse with others and assist other students when it is in a manner that is not inconsistent with testing or assignment instructions. This dialogue or exchange of ideas, both inside and outside the classroom, helps facilitate learning.
Students are expected to submit work, examinations, reports, and/or projects that are their own work and shall not:
Academic dishonesty also includes knowingly sharing false information or knowingly misleading another to reach a false answer or conclusion.
- Represent the work of others as their own (plagiarism);
- Use unauthorized assistance in academic work;
- Use or share prohibited study aides or other written materials on tests or assignments, before or during tests or assignments, in violation of directions by the class instructor or proctor;
- Give unauthorized assistance to other students; or
- Modify, without faculty approval, an examination, paper or electronic record or report for the purpose of obtaining credit.
Students are expected to put forth their best effort and not deliberately under perform on tests or assignments.
Students who engage in academic dishonesty must either retake the invalidated assessment or take an alternative assessment chosen by staff. Consequences may include losing the privilege of participating in school-sponsored activities or events; detention; denial or revocation of school-conferred titles, distinctions, honor or privileges; or suspension or expulsion.
The district may arrange with an insurer to offer accident insurance for students. This coverage is not compulsory but is recommended. Every effort is made to secure the most complete and effective coverage at the lowest cost per student.
An application form for accident insurance is sent home at the beginning of the year. Parents/guardians can complete the form, enclose payment, and return to their individual school.
Insurance coverage (either offered by the school or privately purchased) is mandatory for those students engaged in athletics. If the parent/guardian has adequate coverage, an affidavit from the insurance agent must be submitted to the proper school authorities.
Unless associated with school-authorized programs, no animals of any kind are allowed on campus without prior administration approval, during school hours or at school activities. A certified service animal accompanying its assigned student will be allowed upon submission of proof of training certification and student need.
These rules encompass all athletics, activities, clubs and organizations that are not related to an academic grade, including club sports, competitions, drama and musical productions.
Prior to beginning practice and/or club meetings, students and parents must sign the Extracurricular Participation Contract to acknowledge their understanding of these behavioral expectations and consequences. It is a privilege to be involved in extracurricular activities, not a right.
The Extracurricular Participation Contract will be in effect 24 hours a day beginning from the first day of the OSAA fall calendar (in the case of athletics) or the first meeting for activities, clubs, and organizations, until the last day of the school year, including winter and spring vacations. The district has adopted these Standards of Student Conduct with regard to behavioral expectations for all our students – the Extracurricular Participation Contract addresses supplementary expectations and consequences for extracurricular activity participants, with regard to use, distribution, or possession of alcohol, prescribed medications, inhalants, performance enhancing drugs, marijuana and its derivatives, controlled substances, e-cigarettes, vapor pens or tobacco for extracurricular team and club members (herein referred to as “team”). Participants found in violation of the Extracurricular Participation Contract will be subject to the following:
First offense: Every reasonable effort will be made by the district athletic director or activities director to notify parents/guardians of the violation(s) and consequence(s). Extracurricular participant is suspended from participation for 25% of the scheduled season contests. If less than 25% of the season remains at the time of the infraction, the participant will be removed from competition for the remainder of the season. The individual will need to complete a drug and alcohol assessment at the family’s expense and follow its recommendations before returning to competition. The participant must continue practicing, but will not be allowed to travel with the team to out-of-town contests, and will not be permitted to dress down for competitions. They may remain on the sidelines or bench, or in the audience. If the participant quits during this time period, the conditions will still apply to the next activity.
Second offense: Every reasonable effort will be made by the district athletic director or activities director to notify parents/guardians of the violation(s) and consequence(s). Extracurricular participant is suspended from participation for the remainder of the season. If less than 25% of the season remains, the participant will be suspended for the remainder of the season AND will be suspended for 25% of the next participating activity. The participant must complete a drug and alcohol assessment at the family’s expense, follow its recommendations, and enroll in a substance abuse program at the expense of the participant. The participant must continue practicing, but will not be allowed to travel with the team to out-of-town contests, and will not be permitted to dress down for competitions. They may remain on the sidelines or bench, or in the audience. If the participant quits during this time period, the conditions will still apply to the next activity.
Third offense: Every reasonable effort will be made by the district athletic director or activities director to notify parents/guardians of the violation(s) and consequence(s). The extracurricular participant will be suspended from extracurricular activities for 365 days from the date of the third incident.
A team member’s conduct both on and off the field/court impacts his/her individual performance, the team’s success, and the school’s reputation. For these reasons, students involved in school-sanctioned extracurricular activities need to know that if they are found guilty of serious misconduct including but not limited to acts of violence, harassment, intimidation, vandalism, misdemeanor crimes, felony crimes, theft, arson, and other acts that may happen on or off school district property may be suspended from extracurricular participation. This may be in addition to other school imposed consequences outlined in these Standards of Student Conduct.
The goals of attendance requirements are to:
- Contribute to the academic success of students;
- Inform parents/guardians about their student’s class attendance or nonattendance;
- Place the responsibility for attendance in the hands of students and their parents/guardians;
- Aid students in making decisions and accepting the responsibilities and consequences resulting from those decisions;
- Stress that punctual and regular attendance is a learned function necessary in coping with life;
- Stress that attendance may impact learning, achievement and grades;
- Meet Oregon graduation requirements.
Except when exempt by Oregon law, all students ages 7 through 18 who have not completed the 12th grade are required to regularly attend school full-time during the entire school term at a designated school within the attendance area.
All students 5 or 6 years of age who have been enrolled in a public school are required to attend regularly.
Persons having legal control of a student aged 7 through 18 who has not completed the 12th grade are required to have the student attend school. Persons having control of a student who is 5 years of age and have enrolled the child in a public school are required to have the student attend and maintain regular attendance.
Under the superintendent’s direction and supervision, principals shall monitor and report any violation of the compulsory attendance law to the superintendent or designee. Failure to send a student and to maintain a student in regular attendance is a Class C violation and may result in a fine.
A parent/guardian who is not supervising his/her student by requiring school attendance may also be in violation of failing to supervise a child which is a Class A violation and may result in a fine.
In addition, under Board Policy JHFDA (Suspension of Driving Privileges) the district may report students with 10 consecutive days unexcused absence or 15 cumulative days unexcused absence in a single semester to the Oregon Department of Transportation.
In the following cases, students shall not be required to attend public schools full-time:
- Students being taught in a private or parochial school in courses of study usually taught in grades 1-12 in the public schools and in attendance for a period equivalent to that required of students attending public schools;
- Students proving to the Board’s satisfaction that they have acquired the courses of study taught in grades 1-12 in the public schools;
- Students being taught by a private teacher the courses of study usually taught in grades 1-12 in the public school for a period equivalent to that required of students attending public schools;
- Students being educated in the home by a parent/guardian, and registered as home schooled with Columbia Gorge Education Service District;
- Students excluded from attendance as provided by law;
- An exemption may be granted to the parent/ guardian of any student 16 or 17 years of age who is lawfully employed full time, lawfully employed part time and enrolled in school, or enrolled in a community college or other state-registered alternative education program.
It is the student’s responsibility to maintain regular attendance in all assigned classes. Absence from school or class will be excused under the following circumstances:
Each school shall notify parents/guardians by the end of the school day if their child has an unplanned absence. The notification will be either in person, by telephone or another method identified in writing by the parent/ guardian. If the parent/guardian cannot be notified by the above methods, a message shall be left, if possible.
- Illness of the student;
- Illness of an immediate family member when the student’s presence at home is necessary;
- Emergency situations that require the student’s absence;
- School-approved activities;
- Other reasons deemed appropriate by the school administrator when satisfactory arrangements have been made in advance of the absence;
- Medical/dental appointments. Confirmation of appointments may be required.
“Truancy” is defined as 8 unexcused half-day absences in a 4-week period. Students who are considered truant may be subject to the following penalties: detention, suspension, expulsion, restitution, community service, ineligibility to participate in athletics or other activities, or loss of credit.
Bullying, cyberbullying, harassment, hazing, intimidation, and menacing by students, staff or third parties is strictly prohibited and shall not be tolerated in the district.
Teen dating violence is unacceptable behavior and is prohibited.
Retaliation against any person who reports, is thought to have reported, files a complaint or otherwise participates in an investigation or inquiry is also strictly prohibited. False charges shall also be regarded as a serious offense and will result in disciplinary action or other appropriate sanctions.
Students whose behavior is found to be in violation of this policy will be subject to discipline, up to and including expulsion. The district may also file a request with the Oregon Department of Transportation to suspend the driving privileges or the right to apply for driving privileges of a student 15 years of age or older who has been suspended or expelled at least twice for menacing another student or employee, willful damage or injury to district property or for the use of threats, intimidation, harassment or coercion. Students may also be referred to law enforcement officials.
“Third parties” include, but are not limited to, coaches, school volunteers, parents/guardians, school visitors, service contractors or others engaged in district business, such as employees of businesses or organizations participating in cooperative work programs with the district and others not directly subject to district control at inter-district and intra-district athletic competitions or other school events.
“District” includes district facilities, district premises and non-district property if the student is at any district-sponsored, district-approved or district-related activity or function, such as field trips or athletic events where students are under the control of the district.
“Hazing” includes, but is not limited to, any act that recklessly or intentionally endangers the mental health, physical health or safety of a student for the purpose of initiation or as a condition or precondition of attaining membership in, or affiliation with, any district-sponsored activity or grade level attainment (i.e., personal servitude; sexual stimulation/sexual assault; forced consumption of any drink, alcoholic beverage, drug or controlled substance; forced exposure to the elements; forced prolonged exclusion from social contact; sleep deprivation; or any other forced activity that could adversely affect the mental or physical health or safety of a student); requires, encourages, authorizes or permits another to be subject to wearing or carrying any obscene or physically burdensome article, assignment of pranks to be performed or other such activities intended to degrade or humiliate. It is not a defense against hazing that the student subject to the hazing consented to or appeared to consent to the hazing.
“Harassment, intimidation or bullying” means any act that substantially interferes with a student’s educational benefits, opportunities or performance, that takes place on or immediately adjacent to district grounds, at any district-sponsored activity, on district-provided transportation or at any official district bus stop, that may be based on, but not limited to, the protected class status of a person, and that has the effect of:
“Protected class” means a group of persons distinguished, or perceived to be distinguished, by race, color, religion, sex, sexual orientation;, national origin, marital status, familial status, source of income or disability.“Teen dating violence” means:
- Physically harming a student or damaging a student’s property;
- Knowingly placing a student in reasonable fear of physical harm to the student or damage to the student’s property;
- Creating a hostile educational environment, including interfering with the psychological well-being of the student, and may be based on, but not limited to, the protected class of the person.
- A pattern of behavior in which a person uses or threatens to use physical, mental or emotional abuse to control another person who is in a dating relationship with the person, where one or both persons are 13 to 19 years of age; or
- Behavior by which a person uses or threatens to use sexual violence against another person who is in a dating relationship with the person, where one or both persons are 13 to 19 years of age.
“Menacing” includes, but is not limited to, any act intended to place a school employee, student or third party in fear of imminent serious physical injury.
“Cyberbullying” is the use of any electronic communication device to harass, intimidate or bully.
“Retaliation” means hazing, harassment, intimidation, bullying, menacing, teen dating violence and acts of cyberbullying toward a person in response to a student for actually or apparently reporting or participating in the investigation of hazing, harassment, intimidation, bullying, menacing, teen dating violence, acts of cyberbullying or retaliation.
The building administrator or supervisor will take reports and conduct a prompt investigation of any report of an act of hazing, harassment, intimidation or bullying, menacing, cyberbullying or teen dating violence. Any employee who has knowledge of incidents of hazing, harassment, intimidation or bullying, menacing, cyberbullying or teen dating violence that took place on district property, at a district-sponsored activity, or in a district vehicle or vehicle used for transporting students to a district activity, shall immediately report the incident to the building principal or supervisor. Failure of an employee to report may result in remedial action, up to and including dismissal. Remedial action may not be based solely on an anonymous report.
Any student who has knowledge of conduct in violation of this policy or feels he/she has been hazed, harassed, intimidated or bullied, menaced, a victim of teen dating violence or cyberbullying in violation of this policy shall immediately report his/her concerns to the building principal or school personnel. Any volunteer who has knowledge of conduct in violation of this policy shall immediately report his/her concerns to the building principal or supervisor. (See “Complaint Procedures”, page 7.)
This report may be made anonymously.
Complaints against a principal or supervisor shall be filed with the superintendent. Complaints against the superintendent shall be filed with the Board chair.
The complainant shall be notified of the findings of the investigation and, as appropriate, remedial actions taken. The complainant may request that the superintendent review the actions taken in the initial investigation, in accordance with administrative regulations.
The district shall provide age-appropriate educational programs for students related to the prevention of, and the appropriate response to, acts of harassment, intimidation, bullying and cyberbullying.
Additionally, the district shall provide age-appropriate education about teen dating violence for students in grade 7 through 12.
The district shall provide training programs for staff related to the prevention of, and the appropriate response to, acts of harassment, intimidation or bullying, teen dating violence and acts of cyberbullying.
Permission to ride a school bus is a privilege granted by the district. It may be suspended by the Transportation Supervisor if the student’s conduct poses a threat to the safety or wellbeing of others or causes damage to district property.
Students shall conform to all rules and regulations relating to conduct on school buses.
The bus driver shall be responsible for maintaining discipline at all times; however, this authority does not extend to deciding on disciplinary action.
- Students being transported are under authority of the bus driver;
- Fighting, wrestling or boisterous activity is prohibited on the bus;
- Students will use the emergency door only in case of emergency;
- Students will be on time for the bus, both morning and evening;
- Students will not bring firearms, weapons, or other potentially hazardous material on the bus;
- Students will not bring animals, except approved assistance guide animals, on the bus;
- Students will remain seated while the bus is in motion;
- Students may be assigned seats by the bus driver;
- When necessary to cross the road, students will cross in front of the bus or as instructed by the bus driver;
- Students will not extend any parts of their body through bus windows;
- Elementary students (K-5) will have written permission to leave the bus other than for home or school;
- Students will converse in normal tones; loud or vulgar language is prohibited;
- Students will not open or close windows without permission of the bus driver;
- Students will keep the bus clean and must refrain from damaging it;
- Students will be courteous to the driver, fellow pupils, and passersby;
- Students who refuse to promptly obey the directions of the driver or refuse to obey regulations may forfeit their privilege to ride on the buses.
The bus driver shall immediately report all cases of serious misconduct, using the bus conduct report form, to the Transportation Supervisor or his/her designee, who shall inform the driver and principal of disciplinary action taken.
Bus Incident Reports for minor infractions will be given to the school, student and Transportation Supervisor for documentation of such infractions prior to progressing to a conduct report.
Each violation of bus conduct will be handled on an individual basis depending on the number of prior incidents and severity of the recent incident.
School campuses are closed from the time of student arrival until classes are dismissed at the end of the school day. No student is to leave at any time, for any reason, with the following exceptions:
- A specific need verified by parent/guardian and approved by the administration;
- Students who have parent- or school-approved work-release or other off-campus assignments.
Students who leave school grounds without authorized permission are considered truant (see “Truancy”, page 4).
Leaving Campus during the Day
If a student must leave campus during the school day, i.e., for a medical appointment, etc., the parent/guardian must first report to the office and sign out the student. When the student returns, the parent/guardian and student must report to the office and sign in the student.
To assure that no unauthorized persons enter a school, all parents/guardians and visitors will report to the school office when entering and will receive authorization to visit elsewhere in the building. Some buildings require the visitor to wear a badge while they are on campus.
Visitors shall follow the rules established by the school to ensure that visits do not disrupt educational programs.
Any unauthorized person on district property will be reported to the principal or superintendent. The person may be asked to leave. Law enforcement may be called if the situation warrants such measures.
Students will not be permitted to bring visitors to school without prior approval of the principal.
Complaints are handled and resolved as close to their origin as possible.
Although no parent/guardian or community member will be denied the right to petition the Board for redress of a grievance, complaints will be referred through the proper administrative channels for solution before investigation or action by the board. Exceptions are complaints that concern Board actions or Board operations.
The Board advises parents/guardians and the public that the proper channeling of complaints involving instruction, discipline or learning materials is as follows:
Any complaint about school personnel, other than the superintendent, will be investigated by the administration before consideration and action by the Board. The Board will not hear charges against employees in open session unless an employee requests an open session.
Additionally, complaints specific to the provision of special education, talented and gifted, or Section 504 programs, shall be directed to the appropriate program administrator.
Complaints of Discrimination
Complaints regarding the interpretation or application of the district’s non-discrimination policy shall be processed in accordance with the following procedures:
Any person who feels that he/she has been discriminated against should discuss the matter with the building administrator, who shall in turn investigate the complaint and respond to the complainant within 5 school days. If this response is not acceptable to the complainant, he/she may initiate formal procedures.
If the building administrator is the subject of the complaint, the individual may file a complaint directly with the superintendent. If the superintendent is the subject of the complaint, the complaint may be filed with the Board chair.
Step 1. A written complaint must be filed with the building administrator within 5 school days of receipt of the response to the informal complaint. The principal shall further investigate, decide the merits of the complaint and determine the action to be taken, if any, and reply, in writing, to the complainant within 10 school days.
Step 2. If the complainant wishes to appeal the decision of the building administrator, he/she may submit a written appeal to the superintendent within 5 school days after receipt of the building administrator’s response to the complaint. The superintendent shall meet with all parties involved, as necessary, make a decision and respond, in writing, to the complainant within 10 school days.
Step 3. If the complainant is not satisfied with the decision of the superintendent, a written appeal may be filed with the Board within 5 school days of receipt of the superintendent’s response to step 2. In an attempt to resolve the complaint, the Board shall meet with the concerned parties and their representative at the next regular or special Board meeting. A copy of the Board’s decision shall be sent to the complainant within 10 days of this meeting.
If the complainant is not satisfied after exhausting local complaint procedures, or 90 days, whichever occurs first, he/she may appeal in writing to the State Superintendent of Public Instruction.
Complaints of Bullying, Cyberbullying, Harassment, Hazing, Intimidation, Menacing, Sexual Harassment, Teen Dating Violence
Building administrators and the superintendent have the responsibility for investigations concerning incidents of sexual harassment. The investigator(s) shall be a neutral party having had no involvement in the complaint presented.
All complaints will be investigated in accordance with the following procedures:
Step 1. Any information (complaints, rumors, etc.) shall be presented to the building administrator. Complaints against the building administrator shall be filed with the superintendent. Complaints against the superintendent shall be filed with the Board chair. All such information shall be reduced to writing and will include the specific nature of the offense and corresponding dates.
Step 2. The administrator receiving the information or complaint shall promptly initiate an investigation. Parents/guardians will be notified of the nature of any complaint involving their student. The administrator will, within 10 working days after receipt of the information or complaint, arrange such meetings as may be necessary to discuss the issue with all concerned parties. All findings of the investigation, including the response of the alleged harasser, shall be reduced to writing. The parties will have an opportunity to submit evidence and a list of witnesses. The investigating administrator will, within 10 working days, prepare a written decision regarding the complaint. The decision will include any disciplinary actions or recommendation related to the incident. The investigating administrator shall notify the complainant and parents/guardians as appropriate, in writing, when the investigation is concluded and a decision regarding disciplinary action, as warranted, is determined.
In the case of sexual harassment, a copy of the notification letter or the date and details of notification to the complainant, together with any other documentation related to the incident, including disciplinary action taken or recommended, shall be forwarded to the superintendent.
Step 3. If a complainant is not satisfied with the decision at step 2, he/she may submit a written appeal to the superintendent or designee. Such appeal must be filed within 10 working days after receipt of the step 2 decision. The superintendent or designee will arrange such meetings with the complainant and other affected parties as deemed necessary to discuss the appeal. The superintendent or designee shall provide a written decision to the complainant within 10 working days of such meetings.
Step 4. If a complainant is not satisfied with the decision at step 3, he/she may submit a written appeal to the Board. Such appeal must be filed within 10 working days after receipt of the step 3 decision. The Board shall, within 30 working days, conduct a hearing at which time the complainant shall be given an opportunity to present the appeal. The Board shall provide a written decision to the complainant within 10 working days following completion of the hearing.
In the case of sexual harassment, documentation related to the incident may be maintained as a part of the student’s educational records or employee’s personnel file.
Complaints of Civil Rights Violations
Federal Civil Rights laws prohibit discrimination on the basis of race, color, national origin, sex, sexual orientation, age, disability, parental status or marital status in programs and activities that receive federal financial assistance.
If you have any questions or want to file a complaint, contact the district’s OCR Compliance Officer, Neely Kirwan, 541-387-5015.
Direct complaints related to educational programs and services may be made to:
Regional Civil Rights Director
US Department of Education
Office for Civil Rights, Region X
915 2nd Ave., Room 3310
Seattle, WA 98174-1099
Complaints of Title IX Violations
Title IX prohibits sex discrimination in education programs or activities that receive federal funds. Since public schools receive some federal funding, school-sanctioned sports programs are covered under Title IX.
If you have any questions or want to file a complaint, contact the district’s Title IX Compliance Officer, Neely Kirwan, 541-387-5015.
Complaints of Privacy Violations
Parents/guardians, adult students or emancipated students who believe their rights under PPRA have been violated may file a complaint by writing the Family Policy Compliance Office, US Department of Education, 400 Maryland Ave SW, Washington, DC 20202. Complaints must contain specific allegations of fact giving reasonable cause to believe that a violation of PPRA occurred.
Direct complaints alleging failures by the district to comply with the requirements of the FERPA (see “Educational Records”, page 16.) to: Family Policy Compliance Office, US Department of Education, 400 Maryland Ave SW, Washington, DC 20202-8520.
To ensure a safe climate and optimal learning environment, the district recognizes the responsibility to provide students and school personnel with a clear and consistent set of expectations. Research indicates that opportunity to develop appropriate behavioral skills is enhanced when all members of a community are taught the behavioral expectations and given the opportunity to demonstrate that they understand those expectations. When students display challenging behaviors, schools are encouraged to seek understanding of the behaviors and work collaboratively with the students and families to identify skill-based and environmental factors contributing to the behaviors of concern. A cooperative effort in behavior management is most effective, involving students, families, administrators, teachers, counselors, support staff, and community partnerships in intervention-based support.
The following standards outline the consequences for students who engage in challenging behaviors that impede the safety and health of the school environment, or significantly hinder the district’s mission to ensure a climate that allows all students access to a high level of academic instruction and success. These standards do not address the entire spectrum of challenging behaviors that may occur. Instead, the Standards of Student Conduct provides a range of appropriate administrative actions for certain behavior incidents. The district encourages all schools to explore and establish prevention strategies that minimize the number of incidents requiring student discipline.
The major objectives of the district discipline program are to teach the following fundamental concepts for living:
- Understanding of and respect for individual rights, dignity and safety;
- Understanding of and respect for the law, Board policies, administrative regulations and school rules;
- Understanding of and respect for public and private property rights.
The Board seeks to ensure a school climate which is appropriate for learning and which assures the safety and welfare of personnel and students. These Standards of Student Conduct serve as the administrative regulations for carrying out Board policies.
The district shall consistently and fairly enforce all student conduct policies, administrative regulations and school rules.
A student whose conduct is seriously detrimental to the school’s best interests may be suspended or expelled in accordance with Board policies. Such policies and regulations will ensure careful consideration of the rights and needs of the individual concerned, as well as the best interests of other students and the school program as a whole.
“Corporal punishment” is defined as the willful infliction of, or willfully causing the infliction of, physical pain.
The use of corporal punishment in any form is strictly prohibited in the district. No student will be subject to the infliction of corporal punishment.
No teacher, administrator, other school personnel or school volunteer will subject a student to corporal punishment or condone the use of corporal punishment by any person under his/her supervision or control. Permission to administer corporal punishment will not be sought or accepted from any parent/guardian or school official.
A staff member is authorized to employ physical force when, in his/her professional judgment, the physical force is necessary to prevent a student from harming self, others, or doing harm to district property. Physical force shall not be used to discipline or punish a student.
The Board acknowledges that students make and learn from mistakes. Responses to infractions set forth in these Standards of Student Conduct strive to respect the right for all students, staff and community members to have a safe and productive educational environment.
In order to effectively maintain a sound educational environment for students, specific rules and behavior standards have been established by the district. These standards are to be adhered to by all students while they are on a school campus or involved in any school-related activity.
Failure to adhere to district expectations may result in consequences. The severity of the consequence will depend on the type and degree of misconduct.
Negative behavior of students is classified into 5 categories:
- Minor misconduct;
- Major misconduct;
- Gang-related behavior;
- The use/possession of tobacco, alcohol and illicit drugs; and
- The possession of weapons.
Behavior that primarily affects the individual and is not grossly disruptive to the educational process and/or does not endanger the safety of another individual. This includes, but is not limited to, irregular attendance, truancy, closed campus violation, minor disobedience or minor disruption.
First offense: parent/guardian and counselor notified. Maximum 1-day suspension from school.
Second offense: parent/guardian and counselor notified. Parent/guardian conference recommended. Maximum 3-day suspension from school.
Third offense: parent/guardian and counselor notified. Parent/guardian conference. Maximum 5-day suspension from school.
Fourth offense: parent/guardian and counselor notified. Parent/guardian conference required. Maximum 7-day suspension from school.
Fifth offense: parent/guardian and counselor notified. Another parent/guardian conference. Maximum 10-day suspension from school.
Behavior that constitutes a defiance of school authority, disrupts the educational process of others, is a threat to the safety and wellbeing of an individual, action which causes damage to school or private property, or any unlawful act. This includes, but is not limited to, vandalism, harassment, theft, defiance, acts or threats of physical violence.;
First offense: parent/guardian and counselor notified. Student develops a plan to avoid similar behavior. Maximum 5-day suspension from school.
Second offense: parent/guardian and counselor notified. Parent/guardian conference required. Maximum 10-day suspension pending possible expulsion hearing.
Gang-related activities will not be tolerated on any Hood River County School campus. Students who have been identified as gang members; by the district or community law enforcement agencies and commit a gang-related infraction on campus will be subject to the following disciplinary process:
Acts against district property (vandalism, tagging, etc.) will result in a 5-day suspension from school for a first offense. A second offense will result in suspension, pending an expulsion hearing.
Any acts against individuals (harassment, menacing, gang solicitation, etc.) will result in suspension, pending an expulsion hearing.
Tobacco, Alcohol and Illicit Drugs
Student possession, use, distribution or sale of tobacco, e-cigarettes, alcohol or unlawful drugs, including drug paraphernalia or any substance purported to be an unlawful drug, on or near district grounds or while participating in school-sponsored activities is prohibited. Any violation will result in disciplinary action, up to and including expulsion, and may include removal from any or all extracurricular activities and/or denial or forfeiture of any school honors or privileges (e.g., valedictorian, salutatorian, class or club office positions, senior trip, prom, etc.). A student may be referred to law enforcement officials. Parents/guardians will be notified of all violations involving their student and subsequent action taken by the school.
A referral to community resources and/or cessation programs designed to help the student overcome tobacco, alcohol or unlawful drug use may also be made. The cost of such programs is the individual responsibility of the parent/guardian and the private health-care system.
Clothing, bags, hats and other personal items used to display, promote or advertise tobacco, alcohol or unlawful drugs are prohibited on district grounds, at school-sponsored activities and in district vehicles.
“Tobacco” is defined to include any lighted or unlighted cigarette, cigar, pipe, clove cigarette, and any other smoking product; spit tobacco, also known as smokeless, dip, chew; snuff in any form; nicotine or nicotine delivering devices; chemicals or devices that produce the physical effect of nicotine substances; or any other tobacco substitute (e.g., e-cigarettes). This does not include FDA-approved nicotine replacement therapy products used for the purpose of cessation.
An “unlawful drug” is any drug as defined by the Controlled Substances Act including, but not limited to, marijuana, cocaine, opiates, amphetamines and methamphetamines. As used in this policy, unlawful drug also means possession, use, sale or supply of prescription and nonprescription drugs in violation of Board Policies JHCD (Administering Non-injectable Medicines to Students) and JHCDA (Administering Injectable Medicines to Students) and any accompanying administrative regulations.
“Drug paraphernalia” means all equipment, products and materials of any kind which are marketed for the use or designed for the use in manufacturing, compounding, producing, processing, preparing, analyzing, packaging, storing, containing, concealing, injecting, ingesting, inhaling or otherwise introducing a controlled substance or intoxicant into the human body.
Possession of Weapons
Students shall not bring, possess, conceal or use a weapon on or at district property, activities under the jurisdiction of the district or interscholastic activities administered by a voluntary organization.
For purposes of this policy, and as defined by state and federal law, “weapon” includes:
- A “dangerous weapon” – any weapon, device, instrument, material or substance, which under the circumstances in which it is used, attempted to be used or threatened to be used, is readily capable of causing death or serious physical injury;
- A “deadly weapon” – any instrument, article or substance specifically designed for and presently capable of causing death or serious physical injury;
- A “firearm” – any item which will, is designed to, or may readily be converted to, expel a projectile by the action of an explosive. This definition includes all sub-parts to a firearm, such as the projectiles, silencer, magazine or clip, as well as the frame or receiver of any such weapon. This definition includes all firearm-like items, such as starter guns, replica guns, toy guns which without close inspection look like real guns, and all forms of pellet-type guns. This definition is intended to be expansive beyond that used in the federal Gun-Free School Zone Act.
- A “destructive device” – any device with an explosive, incendiary or poison gas component, or any combination of parts either designed or intended for use in converting any device into any destructive device, or from which a destructive device may be readily assembled. A destructive device does not include any device which is designed primarily or redesigned primarily for use as a signaling, pyrotechnic, line-throwing, safety or similar device.
Weapons may also include, but not be limited to, knives, metal knuckles, straight razors, noxious or irritating gases, poisons, unlawful drugs or other items fashioned with the intent to use, sell, harm, threaten or harass students, staff members, parents/guardians and patrons.
Replicas of weapons, fireworks and pocket knives are also prohibited by Board policy. Exceptions to the district’s replicas prohibition may be granted only with prior principal approval for certain curriculum or school-related activities.
Prohibited weapons, replicas of weapons, fire-works and pocket knives are subject to seizure or forfeiture.
In accordance with Oregon law, any employee who has reasonable cause to believe a student or other person has, within the previous 120 days, unlawfully been in possession of a firearm or destructive device as defined by this policy, shall immediately report such violation to an administrator, his/her designee or law enforcement. Employees who report directly to law enforcement shall also immediately inform an administrator.
Administrators shall promptly notify the appropriate law enforcement agency of staff reports received and at any other time there is reasonable cause to believe violations have occurred or that a student has been expelled for bringing, possessing, concealing or using a dangerous or deadly weapon, firearm or destructive device. Parents/guardians will be notified of all conduct by their student that violates this policy.
Employees shall promptly report all other conduct prohibited by this policy to an administrator.
Students found to have brought, possessed, concealed or used a dangerous or deadly weapon, firearm or destructive device in violation of this policy or state law shall be expelled for a period of not less than one year. All other violations of the policy will result in discipline up to and including expulsion and/or referral to law enforcement, as appropriate. The superintendent may, on a case-by-case basis, modify this expulsion requirement. The district may also request suspension of a student’s driving privileges or the right to apply for driving privileges with the Oregon Department of Transportation, as provided by law. Appropriate disciplinary and/or legal action will be taken against students or others who assist in activity prohibited by this policy.
Special education students shall be disciplined in accordance with federal law and Board policy JGDA/JGEA (Discipline of Students with Dis-abilities), and accompanying administrative regulation.
Only weapons under the control of law enforcement are permitted. The superintendent may authorize other persons to possess weapons for courses, programs and activities approved by the district and conducted on district property including, but not limited to, hunter safety courses, weapons-related vocational courses or weapons-related sports.
The district may post a notice at any site or premise off district grounds that at the time is being used exclusively for a school program or activity. The notice shall identify the district as the sponsor, the activity as a school function and that the possession of firearms or dangerous weapons in or on the site or premises is prohibited under ORS 166.370.
In accordance with the federal Gun-Free School Zone Act, possession or discharge of a firearm in a school zone is prohibited. A “school zone,” as defined by federal law, means in or on school grounds or within 1,000 feet of school grounds.
“Gun-Free School Zone” signs may be posted in cooperation with city and/or county officials as appropriate. Violations, unless otherwise excepted by law or this policy, shall be reported to the appropriate law enforcement agency.
The following consequences may be administered prior to the expulsion of a student. Building administrators may use additional forms of consequences, other than those listed below.
- Community service: The student is assigned a number of hours to work for the school (examples: clerical, janitorial and secretarial tasks).
- Detention: The student is assigned to a specific area of the school for a given period of time, usually before or after school or during lunch. In most cases, time during detention is a study hall environment.
- In-school suspension;: The student is removed from classes and confined to a supervised, isolated area of the school.
- Out of school suspension5: The student is prevented from attending school and school activities for a specified period of time, not to exceed 10 days.
- Contractual agreement: The student, parent/ guardian and administrator agree to a specific behavior support plan that serves as a last measure before an expulsion hearing.
- Suspension from extracurricular activities/athletics: The student is prohibited from participating in extracurricular and/or athletic activities for a specified period of time.
Discipline of Students with Disabilities
When considering student disciplinary procedures that may result in removal of the student, the district follows all special education procedures and ensures the parent/guardian and the student are afforded the procedural safeguards of the Individuals with Disabilities Education Act (IDEA) if:
- The student is receiving IEP services; or
- The student has not yet been identified as a student with a disability but the district had knowledge that the student had a disability and needed special education.
For a violation of the code of conduct, the district may remove a student with a disability from a current educational placement to an appropriate interim alternative educational setting, another setting, or suspension, for up to 10 school days in a school year to the same extent, and with the same notice, as for students without disabilities, if the removals do not constitute a pattern related to their educational disability. The district may remove a student with disabilities for additional periods of up to 10 days if the removals do not constitute a pattern. The determination regarding whether a series of removals constitutes a pattern is subject to review in an expedited due process hearing.
Disciplinary removal of a student with a disability constitutes a change in the student’s educational placement when the removal is for more than 10 consecutive school days, or the removal is for more than 10 cumulative school days and constitutes a pattern of removals. When considering whether to order a disciplinary change of placement the district may consider any unique circumstances on a case-by-case basis. Any decision to initiate a disciplinary change in placement requires a determination of whether the conduct leading to the disciplinary removal was caused by, or was substantially related to, the student’s disability or was a direct result of the district’s failure to implement the student’s IEP.
For a violation involving drugs, weapons or the infliction of serious bodily injury, the district may remove a student with a disability from the student’s current educational placement to an appropriate interim alternative educational setting for the same amount of time that a student without a disability would be subject to discipline, but for not more than 45 school days in a school year without regard to whether the behavior is a manifestation of the student’s disability. This removal is considered a change in placement.
The district will provide educational services to a student who is suspended or expelled for more than 10 school days in a school year. These services may be provided in a different location or interim alternative educational setting as determined by the IEP and placement teams.
The Board authorizes student suspension for the following reasons:
- Willful violation of school regulations;
- Willful conduct which materially and substantially disrupts the rights of others to an education;
- Willful conduct which endangers the student and/or others;
- Willful conduct which endangers school property.
Each suspension will include a statement of the reasons for suspension and the length of the suspension. No suspension shall extend beyond 10 school days. The district may require a student to attend school during non-school hours as an alternative to suspension. Every reasonable and prompt effort must be made to notify the parents/guardians of suspended students. Students who are suspended may not attend after-school activities and athletic events, be present on district property without a parent/guardian and building administrator approval, or participate in activities directed or sponsored by the district.
A principal, after reviewing available information, may recommend to the superintendent that a student be expelled. Expulsion of a student shall not extend beyond one calendar year.
No student may be expelled without a hearing unless the student’s parent/guardian, or the student if 18 years of age, waive the right to a hearing, either in writing or by their failure to appear at a scheduled hearing. By waiving the right to a hearing, the student and parent/guardian agree to abide by the findings of the hearings officer.
When an expulsion hearing is not waived, the following procedure is required:
- Notice will be given to the student and the parent/guardian by personal service or by certified mail at least 5 days prior to the scheduled hearing. Notice will include:
- The specific charge or charges;
- The conduct constituting the alleged violation, including the nature of the evidence of the violation;
- A recommendation for expulsion;
- The student’s right to a hearing;
- When and where the hearing will take place; and
- The right to representation.
- The principal or designee will act as hearings officer. The district may contract with an individual who is not employed by the district to serve as the hearings officer. The hearings officer will conduct the hearing and will not be associated with the initial actions of the building administrators;
- In case the parent/guardian or student has difficulty understanding the English language or has other serious communication disabilities, the district will provide an interpreter;
- The student may be represented at the hearing by an attorney or parent/guardian. The school district’s attorney may be present;
- The student will be afforded the right to present his/her version of the charges and to introduce evidence by testimony, writings or other exhibits;
- The student will be permitted to be present and to hear the evidence presented by the district;
- The student shall be permitted to inspect in advance of the hearing any affidavits or exhibits which the school intends to submit at the hearing;
- The hearings officer will determine the facts of each case on the evidence presented at the hearing and submit these findings to the superintendent. Evidence may include the relevant past history and student education records. Findings of fact as to whether the student has committed the alleged conduct will be submitted to the superintendent, along with the officer’s decision on disciplinary action, including the duration of any expulsion. The determination will be made within 5 school days of the hearing and will be available in identical form to the superintendent, the student and the student’s parents/guardians at the same time. When students are expelled, the hearings officer shall include notification of alternative education programs which may be available at no cost to the parents/guardians during the term of the expulsion;
- The district shall make a complete record of the hearing;
- The parent/guardian or student may appeal the expulsion with written notice to the superintendent within 14 calendar days after the date the results are made available. The superintendent can affirm, modify, or reverse the recommendation of the hearings officer. If an appeal is not made, the disciplinary action shall take effect immediately.
- The superintendent’s decision may be appealed in writing to the Board. At its next regular or special meeting the Board will review the hearings officer’s decision and will affirm, modify, or reverse the decision. Parents/ guardians of students who wish to appeal the hearings officer’s decision will have the opportunity to be heard at the time the Board reviews the decision;
- Expulsion of a student shall not extend beyond one calendar year. A student found to have violated Board Policy JFCJ (Weapons in the Schools) shall be expelled for not less than one calendar year. The superintendent may modify the term of the expulsion for a weapons violation on a case-by-case basis;
- Expulsion hearings will be conducted in private and Board review of the hearings officer’s decision will be conducted in executive session unless the student or the student’s parent/guardian requests a public hearing. If an executive session is held by the Board or a private hearing by the hearings officer, the following will not be made public:
- The name of the minor student;
- The issues involved;
- The discussion;
- The vote of Board members, which may be taken in executive sessions.
Prior to expulsion, the district must propose alternative programs of instruction or instruction combined with counseling to a student subject to expulsion for reasons other than a weapons policy violation. The district must document to the parent/guardian of the student that proposals of alternative education programs have been made.
The Board shall deny regular school admission for one calendar year from the date of the expulsion to a student who has become a resident of the district and who has been expelled from another school district for a weapons policy violation. The Board may deny regular school admission for the term of the expulsion to a student who has become a resident of this district and who has been expelled from another school district for reasons other than a weapons policy violation.
The responsibility for the dress and grooming of a student rests primarily with the student and parent/guardian. Ordinarily, students’ dress or grooming shall not affect their participation in school classes or programs or in school-related activities. If, however, the dress or grooming of a student disrupts the educational climate or process, is unclean, or a threat to the health and safety of the student or any other person, the school has a legitimate concern and may require the student to change the mode of dress or grooming.
Students who represent the school in a voluntary activity may be required to conform to dress and grooming standards approved by the superintendent and may be denied the opportunity to participate if those standards are not met.
Custodial/Noncustodial Parent Rights
The district shall give full rights to access educational records to either parent, unless the district has been provided legal evidence that specifically revokes these rights. Once the student reaches age 18 those rights transfer to the student.
Family Educational Rights and Privacy Act (FERPA) – Annual Notice
FERPA affords parents/guardians, adult students (18 years of age or older) and emancipated students certain rights with respect to the student's education records. These rights are:
- To inspect and review the student’s records. The district shall comply with a request from a parent/guardian or an adult student to inspect and review records without unnecessary delay. The district provides to parents/guardians of a student with a disability or to an adult student with a disability the opportunity at any reasonable time to examine all of the records of the district pertaining to the student’s identification, evaluation, educational placement and free appropriate public education. The district provides to parents/guardians or to an adult student, on request, a list of the types and locations of education records collected, maintained and used by the district.
- To request the amendment of the student’s educational records to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy or other rights. The parent/guardian or adult student should write the building administrator, clearly identify the part of the records they want changed, and specify why it should be changed. If the building administrator decides not to amend the record as requested by the parent/guardian or adult student, the building administrator will notify the parent/guardian or adult student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent/guardian or adult student when notified of the right to a hearing.
- The right to privacy of personally identifiable information in the student's educational records, except to the extent that FERPA authorizes disclosure without consent. (See “Personally Identifiable Information” below).
- To file a complaint concerning alleged failures by the district to comply with the requirements of the FERPA. Complaints may be addressed to: Family Policy Compliance Office, US Department of Education, 400 Maryland Ave SW, Washington, DC 20202-8520.
- To obtain a copy of the district’s educational records policy.
Personally Identifiable Information
Personally identifiable information includes, but is not limited to:
- Student’s name, if excluded from directory information, as requested by the student or parent/guardian in writing;
- Name of the student’s parent(s)/guardian(s) or other family member;
- Address of the student or student’s family, if excluded from directory information, as requested by the student or parent/guardian in writing;
- Personal identifier such as the student’s social security number or student ID number or biometric record;
- A list of personal characteristics that would make the student’s identity easily traceable, such as student’s date of birth, place of birth and mother’s maiden name;
- Other information, alone or in combination, that would make the student’s identity easily traceable;
- Other information requested by a person who the district reasonably believes knows the identity of the student to whom the educational record relates.
Personally identifiable information will not be released without prior signed and dated consent of the parent/guardian, adult student or emancipated student.
Notice of and/or request for release of personally identifiable information shall specify the records to be disclosed, the purpose of disclosure and the identification of person(s) to whom the disclosure is to be made. Upon request of the parent/guardian or adult student, the district will provide a copy of the disclosed record.
The district may disclose personally identifiable information without prior consent under the following conditions:
- To personnel within the district who have legitimate educational interests (see “Legitimate Educational Interest”, page 18);
- To personnel of an education service district or state regional program where the student is enrolled or is receiving services;
- To personnel of another school, another district, state regional program or institution of post-secondary education where the student seeks or intends to enroll;
- To authorized representatives of the US Comptroller General, US Attorney General, US Secretary of Education or state and local education authorities or the Oregon Secretary of State Audits Division in connection with an audit or evaluation of federal or state-supported education programs, or the enforcement of or compliance with federal or state supported education programs, or the enforcement of or compliance with federal or state regulations;
- To personnel determining a financial aid request for the student;
- To personnel conducting studies for or on behalf of the district;
- To personnel in accrediting organizations fulfilling accrediting functions;
- To comply with a judicial order or lawfully issued subpoena;
- For health or safety emergency;
- By request of a parent/guardian of a student who is not yet 18 years of age;
- By request of a student who is 18 years of age or older or emancipated;
- Because information has been identified as directory information (see “ Directory Information” below);
- To the courts when legal action is initiated;
- To a court and state and local juvenile justice agencies.
Those items of personally identifiable information contained in a student educational record, that are not generally considered harmful or an invasion of privacy if released, may be released to the public through appropriate procedures. The following categories are designated as directory information:
- Student’s name;
- Student’s address;
- Student’s telephone number;
- Student’s email address;
- Student’s photograph;
- Date and place of birth;
- Major field of study;
- Participation in officially recognized sports and activities;
- Weight and height of athletic team members;
- Dates of attendance;
- Degrees or awards received;
- Most recent previous school or program attended.
The district may disclose appropriately designated “directory information” without written consent, unless the parent/guardian has advised the district not to in accordance with district procedures. (See “Request to Prevent Disclosure of Directory Information”, page 35.) Bear in mind that students who are opted out of the release of their directory information will be omitted from publications such as (but not limited to): awards, yearbooks, playbills, sports programs, publications, diplomas, photographs, and student work.
Directory information shall be released only with administrative direction. Directory information considered by the district to be detrimental will not be released. Directory information will not be given over the telephone except in health and safety emergencies.
At no point will a student’s social security number or student identification number be considered directory information. (See “Social Security Numbers” below.)
Legitimate Educational Interest
Access to educational records by school and district personnel (including professionals with whom the district contracts) is restricted to those with a legitimate educational interest – those who need to review an educational record in order to fulfill their professional responsibility (i.e., working directly with a student, participating in the planning or implementation of instruction or assistance for the student, etc.).
Military Recruiters, Post-Secondary Institutions
The district must, by law, release secondary students’ names, addresses and telephone numbers to military recruiters and/or institutions of higher education, unless the parent/guardian, adult student or emancipated student requests the district withhold this information. (See “Request to Prevent Disclosure of Directory Information”, page 35).
Requesting an Exclusion from Disclosure
Exclusions from any or all directory categories named as directory information or release of information to military recruiters and/or institutions of higher education must be submitted in writing to the principal within 15 days of annual public notice (receipt of Standards of Student Conduct) by the parent/guardian, adult student or emancipated student. (See “Request to Prevent Disclosure of Directory Information”, page 35.)
A parent/guardian, adult student or emancipated student may not opt out of directory information to prevent the district from disclosing or requiring a student to disclose their name, identifier, or institutional email address in a class in which the student is enrolled, or from requiring a student to disclose a student ID card or badge that exhibits information that has been properly designated directory information by the district in this policy.
Social Security Numbers
We are required by law to inform you about our use of student social security numbers (SSN). The following is provided for your information:
- Providing your SSN is voluntary;
- If you provide it, the district will use your SSN for recordkeeping, research, and reporting purposes only;
- The district will not use your SSN to make any decision directly affecting you or any other person;
- Your SSN will not be given to the general public;
- If you choose not to provide your SSN, you will not be denied any rights as a student; and
- Providing your SSN means that you consent to the use of your SSN in the manner described.
OAR 581-21-225 authorizes school districts to ask you to provide your SSN. Your SSN will also be provided to the Oregon Department of Education. The Oregon Department of Education gathers information about students and programs to meet state and federal statistical reporting requirements. It also helps school districts and the state research, plan, and develop educational programs. This information supports the evaluation of educational programs and student success in the workplace.
The district and Oregon Department of Education may also match your SSN with records from other agencies as follows:
- The Oregon Department of Education uses information gathered from the Oregon Employment Division to learn about education, training, and job market trends. The information is also used for planning, research, and program improvement;
- State and private universities, colleges, community colleges, and vocational schools use the information to find out how many students go on with their education and their level of success; and
- Other state agencies use the information to help state and local agencies plan educational and training services to help Oregon citizens get the best jobs available.
Your SSN will be used only for statistical purposes as listed above. State and federal law protects the privacy of your records.
In case of fog, snow, ice or other hazardous or emergency conditions, the superintendent may alter school schedules, bus schedules and routes as appropriate to the particular emergency. Such alterations include closure of all schools, closure of selected schools or grade levels, delayed openings of schools, and early dismissal of students.
Students, parents/guardians and staff will be informed at the beginning of each school year as to the procedures that will be used to notify them in case of an emergency closure.
The district schedules days at the end of each school year to make up for any emergency closures. Parents/ guardians will be notified as to whether any or all of these days will be used.
All schools are required to instruct and drill students on emergency procedures so that students can respond to an emergency without confusion and panic. The emergency procedures shall include drills and instruction on fires, earthquakes and safety threats.
Instruction on fires, earthquakes, safety threats and drills for students, shall be conducted for at least 30 minutes each school month. At least two drills on earthquakes and two drills on safety threats shall be conducted each year.
No student will be denied an education because of his/her inability to pay supplemental school fees (activity, classroom, etc.). However, no student is exempt from fines for lost or damaged books, locks, materials, supplies and equipment.
The following student fees are authorized in ORS 339.155:
- Replacement cost for a textbook or library materials checked out by the student and not returned;
- A deposit for a lock for a locker;
- PE uniforms or towels supplied by the district;
- Rental fees for a musical instrument owned by the school unless the student is eligible for free or reduced price meals;
- A fee for a class project where the product becomes the personal property of the student;
- Admission fees for extracurricular activities or optional field trips;
- A security deposit for materials, supplies or uniforms which will be refunded if the items are returned in good condition.
Fees may be waived for students who are eligible for free or reduced price meals.
In accordance with the law and with Board policy, restrictions and/or penalties may be imposed until such fees, fines or charges are paid. However, student educational records shall not be withheld for unpaid fees, fines and charges if requested in circumstances described in ORS 326.575 (transfer of student records to another public or private institution where the student will enroll) and applicable rules of the State Board of Education, or such records are requested for use in the appropriate placement of a student.
The district may waive all or a portion of the debt if one of the following conditions is met:
- The district determines that the student or the parent/guardian of the student is unable to pay the debt;
- The payment of the debt could impact the health or safety of the student;
- The cost to notify the student and his/her parent/guardian would cost more than the potential total debt collected relating to the notice; or
- There are mitigating circumstances as determined by the superintendent of the district that preclude the collection of the debt.
Parents/guardians (or adult students or emancipated students) will receive written notice at least 10 days in advance of any restrictions and/or penalties to be imposed until the debt is paid. The notice will include:
- The reason the student owes money to the district;
- An itemization of the fees, fines or damages owed;
- Notice that the district intends to impose restrictions and/or penalties until the debt is paid;
- Notice that the district may pursue the matter through a private collection agency or other method available to the district;
- Notice of the right of parents/guardians to request a hearing.
The district may give more than one notice to the parent/guardian or student.
If, after 10 days from the written notice, the parent/guardian or student has not paid the debt, the district:
- Shall, if the debt is $50 or more, impose restrictions and/or penalties; or
- May, if the debt is less than $50, impose restrictions and/or penalties.
Nothing in this section is intended to prevent inspection of student education records by a parent/guardian, adult student or emancipated student pursuant to ORS 343.173, the rules of the State Board of Education and applicable state and federal law.
Students have a general right to freedom of expression within the school system. The district requires, however, that students exercise their rights fairly, responsibly and in a manner not disruptive to other individuals or to the educational process.
Freedom of Student Inquiry and Expression
Generally, students and student organizations are free to examine and discuss questions of interest to them and to express opinions publicly and privately within the school system, provided such examination and expression is fair and responsible and is not disruptive to other individuals or to the educational process. Students may support or oppose causes by orderly means which do not disrupt other individuals or the operation of the school.
In the classroom, students are free to examine views offered in any course of study, provided such examination is expressed in a responsible manner.
When social media tools are used by students as part of school-approved instruction, the same rules as above apply. Social media tools will only be used with students who meet the age requirements set by the social media websites.
The district will not be responsible for information/ comments posted by students on social media websites when not directly related to school-approved instructional activities, but will investigate complaints of cyberbullying. (See “Bullying…”, page 5.)
High School Student Journalists
Generally, high school student journalists have the right to exercise freedom of speech and of the press in school-sponsored media. “School-sponsored media” means materials that are prepared, substantially written, published or broadcast by student journalists, that are distributed or generally made available, either free of charge or for a fee, to members of the student body and that are prepared under the direction of a student media advisor. School-sponsored media does not include media intended for distribution or transmission solely in the classrooms in which they are produced.
School-sponsored media prepared by student journalists are subject to reasonable time, place and manner restrictions, pursuant to state and federal law. School-sponsored media cannot contain material that:
- Is libelous or slanderous;
- Is obscene, pervasively indecent or vulgar;
- Is factually inaccurate or does not meet journalistic standards established for school-sponsored media;
- Constitutes an unwarranted invasion of privacy;
- Violates federal or state law; or
- So incites students as to create a clear and present danger of the commission of unlawful acts on or off school premises; the violation of district policies; or the material and substantial disruption of the orderly operation of the school. A school official will base a forecast of material and substantial disruption on specific facts, including past experience in the school and current events influencing student behavior, and not on undifferentiated fear or apprehension.
Publications, Displays and Productions
On occasion, materials such as leaflets, newsletters, cartoons and other items including displays and productions are prepared, produced and/or distributed by students as part of the educational process and free expression in an academic community. Materials may be subject to administrative review, restricted or prohibited, however, pursuant to legitimate educational concerns. Such concerns include:
- The material is or may be defamatory;
- The material is inappropriate based on the age, grade level and/or maturity of the audience;
- The material is poorly written, inadequately researched, biased or prejudiced;
- Whether there is an opportunity for a named individual or named individuals to make a response;
- Whether specific individuals may be identified even though the material does not use or give names;
- The material is or may be otherwise generally disruptive to the school environment. Such disruption may occur, for example, if the material uses, advocates or condones the use of profane language or advocates or condones the commission of unlawful acts;
- Students, parents/guardians and members of the public might reasonably perceive the materials to bear the sanction or approval of the district.
Distributing Non-School Sponsored Materials
Requests by students, parents/guardians, community members or groups to distribute pamphlets, booklets, flyers, brochures and other similar materials to students shall first be submitted to the school administration. Materials themselves as well as the proposed method of distribution shall be subject to review.
All materials shall be reviewed based on legitimate educational concerns. Such concerns include:
- The material is or may be defamatory;
- The material is inappropriate based on the age, grade level and/or maturity of the reading audience;
- The material is poorly written, inadequately researched, biased or prejudiced;
- The material contains information that is not factual;
- The material is not free of racial, ethnic, religious or sexual bias; or
- The material contains advertising that violates public school laws, rules and/or policy, is deemed inappropriate for students, or that the public might reasonably perceive to bear the sanction or approval of the district.
The administration shall determine distribution procedures. Such procedures may include:
- Distribution to each student before or after class;
- Notification to students or parents/guardians of the availability of the materials in a specified location;
- Inclusion of materials in a direct mailing; or
- Solicitation of school-related groups such as parent organizations to disseminate materials.
The practice of distributing pamphlets, booklets, flyers, brochures and other similar materials shall be periodically reviewed to ensure that the mere volume of requests has not become an interruption to the educational process.
For specific assistance, please contact the district’s homeless liaison, Erica Magaña, at 541-387-5039.
Homeless students are those who lack a fixed, regular and adequate nighttime residence. This includes:
- Students who are sharing the housing of other persons due to loss of housing, economic hardship or a similar reason; are living in motels, hotels, trailer parks or camping grounds due to lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster placement;
- Students who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;
- Students who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings; and
- Migratory students who qualify as homeless because the students are living in circumstances described above.
Homeless students in the district will have access to the education and other services needed to ensure that an opportunity is available to meet the same academic achievement standards to which all students are held.
The district will ensure that homeless students are not stigmatized nor segregated on the basis of their status as homeless. A homeless student will be admitted to the district school in the attendance area in which the student is actually living or to the student’s school of origin as requested by the parent/guardian and in accordance with the student’s best interest. Transportation will be provided to and from the student’s school of origin at the request of the parent/guardian, or in the case of an unaccompanied student, the district’s liaison for homeless students.
The district shall immediately enroll the student in the school selected even if the student is unable to produce records normally required for enrollment, such as academic records, medical records, proof of residency or other documentation.
If the student needs to obtain immunizations, or immunization or medical records, the district shall immediately refer the parent/guardian to the district’s liaison, who will help in obtaining necessary immunizations or records.
Each homeless student shall be provided services comparable to services offered to other students, including education services for which the student is eligible, such as:
- Title I;;
- Special education;
- Programs for students with limited English proficiency;
- Professional technical programs;
- Talented and gifted programs;
- School nutrition programs.
In general, parents/guardians are to use their good judgment in determining whether their student is too ill for school. Even so, if your student has one of the following illnesses, they must stay home until cleared in writing by their health provider or school health nurse:;
Chicken pox, cholera, diphtheria, measles, meningococcal disease, mumps, pertussis (whooping cough), plague, rubella (German measles), scabies, staphylococcal (staph) skin infections, streptococcal (strep) infections, tuberculosis, or other communicable disease identified by the local health department.
The local health officer or designee may allow students and employees with diseases in a communicable stage to continue to attend and to work in a school when measures have been taken to prevent the transmission of the disease.
The local health officer or designee may also exclude from work or school attendance any student or staff member who is susceptible to the disease in question.
Students with suspected cases of head lice will be referred to the office for assessment.
If a student is found to have live lice, their parent will be contacted to pick them up from school, and they will be excluded from school for as long as they have live lice. If a student is found to have nits (eggs) only, they may continue at school.
Notifications and Confidentiality
The school health nurse will investigate incidents of the above communicable diseases and when appropriate direct the school principal to send home a letter to parents/guardians of students who may have come in contact with the infected student. The school health nurse and school principal will ensure that the infected student’s confidentiality is maintained.
In the case of a student or staff member with HIV, AIDS, or Hepatitis B, if they disclose their condition and wish to continue working or attending school, the district shall meet with them or their representative to develop a written procedure to govern when, where, how, and by whom the information may be divulged. The procedure will be approved and signed by the infected individual or their representative. Queries regarding the communicable disease status of any individual will be answered by stating the district’s requirements for confidentiality regarding this information as well as the district’s obligation to assure the safety of all students, staff and volunteers in the schools and our activities. Extended discussion will be referred to the superintendent or a designee.
First Aid and Emergency Care
Immediate and temporary care will be given a student who is the victim of an accident or sudden illness, until services of a physician can be obtained. In such cases, the school has the responsibility of giving immediate care, notifying parents/guardians, and assisting with arrangements for transportation.
Parents/guardians should ensure that their emergency contact information is current with the school office and athletic coach or extracurricular advisor.
Schools may provide parents/guardians with a form authorizing emergency treatment without parent consent for their student at a local medical facility.
No student will be allowed to enroll or continue in school attendance without first presenting evidence of immunization.
The school administrator or designee will notify the parent/guardian in writing of the reason for the exclusion, stating that the student will continue to be excluded until the student has complied with the requirements. The notice will also inform the parent/guardian that a hearing will be afforded upon request.
The district recognizes that the administering of medication to students and self-medication may be necessary when the failure to take such medication would jeopardize the health of the student, or when the student would not be able to attend school if medication were not made available during school hours. Consequently, students may be permitted to take non-injectable prescription or non-prescription medication at school, on a temporary or regular basis.
Medication shall not be administered nor self-medication allowed until the necessary permissions and written instructions have been submitted as required by the district.
The district reserves the right to reject a request to administer prescription or non-prescription medication when such medication is not necessary for the student to remain in school.
These rules shall not prohibit, in any way, the administration of recognized first aid to students by district employees in accordance with established state law, Board policy and procedures. (See “First Aid and Emergency Care” above.)
“Prescription medication” means any non-injectable drug, chemical compound, suspension or preparation in suitable form for use as a curative or remedial substance taken either internally or externally by a student under the written direction of a physician. Prescription medication does not include dietary food supplements.
“Non-prescription medication” means only commercially prepared, non-alcohol based medication to be taken at school that is necessary for the student to remain in school. This shall be limited to eyes, nose and cough drops, cough suppressants, analgesics, decongestants, antihistamines, topical antibiotics, anti-inflammatories and antacids that do not require written or oral instructions from a physician. Non-prescription medication does not include dietary food supplements.
Medications Administered by School Staff
All requests for the school to administer medication to a student shall be made in writing by the parent/guardian. For prescription medications, the request must include:
- The written signed permission of the parent/ guardian;
- The written instruction from the physician for the administration of the prescription medication to the student including:
- Name of student;
- Name of the medication;
- Frequency of administration; and
- Other special instruction, if any.
The prescription label will be considered to meet this requirement if it contains the information listed above.
For non-prescription medications, the request must include:
- The written signed permission of the parent/guardian;
- The written instruction from the parent/guardian for the administration of the non-prescription medication to the student including:
- Name of student;
- Name of the medication;
- Frequency of administration; and
- Other special instruction, if any.
Authorized Personnel Only
The district shall authorize specific school staff in each building to administer medication to students. Annual training shall be provided as required by law.
Students grades K-12 may be allowed to self-administer medication, following the same procedure as above. The student must be able to demonstrate the ability, developmentally and behaviorally, to self-medicate. A medical protocol regarding each student who self-administers medication will be developed, signed by a physician or other licensed health care professional and parent/guardian and kept on file. Permission for self-administered medication may be revoked at any time if the student violates policy or medical protocol.
- All prescription and non-prescription medication must be kept in its appropriately labeled, original container;
- Medication is to be brought to and returned from the school by the parent/guardian;
- It is the parent’s/guardian’s responsibility to ensure that an adequate amount of medication is on hand at the school for the duration of the student’s need to take medication;
- It is the parent’s/guardian’s responsibility to ensure that the school is informed in writing of any changes in medication instructions;
- In the event a student refuses medication, the parent/guardian will be notified immediately. No attempt will be made to administer medication to a student who refuses district-administered medication;
- Sharing and/or borrowing of medication with another student is strictly prohibited;
- Medication in capsule or tablet form and categorized as a sedative, stimulant, anti-convulsant, narcotic analgesic, or psychotropic medication will be counted by staff authorized to administer medications in the presence of another district employee upon receipt, documented in the student’s medication log and routinely monitored during storage and administration. Discrepancies will be reported to the building principal immediately and documented in the student’s medication log. For such medication not in capsule or tablet form, standard measuring and monitoring procedures will apply;
- Medication will be secured either in a locked cabinet, drawer or box, or in the case of perishable medications, in a locked box in a refrigerator;
- Access to medication storage keys will be limited to the building principal and the staff authorized to administer medications;
- In the case of self-administered medication, the student may have in his/her possession only the amount of medication needed for that school day, except in the case of manufacturer’s packaging that contains multiple dosages (such as inhalers) where the student may carry one package;
- Adverse reactions that result from district-administered medication or from student self-medication will be reported to the parent/guardian immediately. In the case of life-threatening reactions, 911 will also be called and appropriate first aid administered;
- Any staff error in administration of medication will be reported to the parent/guardian immediately and documentation made on the district’s Accident/Incident Report form. Errors include, but are not limited to, administering medication to the wrong student, administering the wrong medication, the wrong dose, the wrong time, the wrong route, etc.;
- Medication not picked up by the parent/guardian at the end of the school year or within five school days of the end of the medication period, whichever is earlier, will be disposed of by authorized staff in a non-recoverable fashion in the presence of another district employee.
Back-Up Emergency Medications
For students who have been prescribed bronchodilators or epinephrine, staff will request that the parent/guardian provide back-up medication for emergency use by that student. Back-up medication, if provided by the parent/guardian, will be kept at the student’s school in a location to which the student has immediate access in the event the student has an asthma and/or severe allergy emergency.
Disclaimer of Liability
The district will not be liable for the loss, damage or theft of any personal possession brought onto district property or to district-sponsored activities.
Mobile Communication Devices
A “mobile communication device” is a device not issued by the district which emits an audible signal, vibrates, displays a message, or otherwise summons or delivers communication to the possessor of the device. These devices include, but are not limited to, cell phones, tablets, laptop computers, e-readers, media players, long- or short-range radios, walkie-talkies, pagers, and similar devices.
Students may be allowed to use and possess mobile communication devices on district property and at district-sponsored activities provided such devices are not used in any manner that may disrupt the learning environment or district-sponsored activity, or violate Board policies, administrative regulations, acceptable use guidelines, school or classroom rules, or state and federal law;.
Lost and Found
Personal items of unknown ownership will be placed in the building’s designated lost and found location. Unclaimed items are either discarded or donated to local charities at the end of the school year.
On District Business
A student will not be allowed to perform district business with his/her own vehicle or a staff member’s vehicle without authorization. Any student so authorized must obtain prior written approval from the building administrator.
All students who drive vehicles to school are subject to parking and driving rules developed by the principal or his/her designee.
All bicycles ridden to school must be parked in the designated area and should be locked. Students under the age of 16 must wear a helmet when riding as required by law.
The district assumes no responsibility or liability for loss or damage to vehicles or bicycles.
Transporting Students in Private Vehicles
Transportation of students will be by the district’s transportation system or by a district employee’s automobile, properly insured, except as provided as follows:
Parents/guardians or school employees may be permitted to use private vehicles to transport students on field trips or other school activities under the following conditions:
- The building administrator has approved the activity; and
- A permission slip signed by the parent/guardian of each student has been received by the principal or designee, granting permission for the student to participate in the activity and to ride in a privately-owned automobile; and
- The adult driving the automobile is properly licensed to drive and has provided proof of automobile liability insurance coverage as defined in Board procedure EEAE-AR or as required by the state of Oregon, whichever is greater; and
- The vehicle contains an adequate number of seat restraints, including when applicable, a child safety system for a child who weighs less than 40 pounds regardless of age, and the adult driver requires their use. The child safety system must elevate the person so that a safety belt or safety harness properly fits the individual and meets the minimum standards and specifications of law. A person over 40 pounds or who has reached the upper weight limit for the forward-facing car seat must use a booster seat until he/she is 4 feet 9 inches tall or age 8 and the adult belt properly fits;. A person who is taller than 4 feet 9 inches or 8 years of age or older must be properly secured with a safety belt or harness that meets the requirements under ORS 815.055. Training in the proper installation and use of child safety system may be required. The driver is responsible for not placing children under the age of 13 in the front seat of a vehicle equipped with passenger-side air bags.
Protection of Pupil Rights Amendment (PPRA)
PPRA affords parents/guardians certain rights regarding the district’s conduct of surveys, collection, and use of information for marketing purposes, and certain medical exams. These include the right to:
- Consent before minor students are required to participate in any education department-funded survey, analysis, or evaluation of a survey that concerns one or more of the following protected areas (“protected information survey”):
- Political affiliations or beliefs of the student or student’s family;
- Mental or psychological problems of the student or student’s family;
- Sex behavior or attitudes;
- Illegal, antisocial, self-incriminating or demeaning behavior;
- Critical appraisals of others with whom respondents have close family relationships;
- Legally recognized privileged relationships, such as with lawyers, doctors or ministers;
- Religious practices, affiliations or beliefs of the student or student’s family; or
- Income, other than as required by law to determine program eligibility.
- Receive notice and opportunity to opt a student out of:
- Any other protected information survey, regardless of funding;
- Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, and scoliosis screenings, or any physical exam or screening permitted or required under state law; and
- Activities involving collection, disclosure, or use of personal information obtained from students for marketing, or to sell or otherwise distribute the information to others.
- Inspect, upon request and before administration or use:
- Protected information surveys of students;
- Instruments used to collect personal information from students for any of the above marketing, sales, or distribution purposes; and
- Instructional material used as part of the educational curriculum.
Parents/guardians, adult students or emancipated students who believe their rights under PPRA have been violated may file a complaint by writing the Family Policy Compliance Office, US Department of Education, 400 Maryland Ave SW, Washington, DC 20202. Complaints must contain specific allegations of fact giving reasonable cause to believe that a violation of PPRA occurred.
Because the district provides technology (computers, tablets, internet access, email accounts, etc.) to accomplish the work of the school district, students have a limited expectation of privacy in their use of the technology. Routine maintenance and monitoring of the system may lead to discovery that a student has violated a law, regulation, procedure or policy. An individual search, within the context of the suspected violation, may be conducted when reasonable suspicion is established. For more information on acceptable technology use, see “School and District Technology”, page 28.
The Board seeks to ensure a learning environment which protects the health, safety and welfare of students and staff. To assist the Board in attaining these goals, district officials may, subject to the requirements below, search a student’s person and property, including property assigned by the district for the student’s use. Such searches may be conducted at any time on district property or when the student is under the jurisdiction of the district at school-sponsored activities.
All searches for evidence of a violation conducted by the district shall be subject to the following requirements:
- The district official shall have individualized, “reasonable suspicion” to believe evidence of a violation of law, Board policy, administrative regulation or school rule is present in a particular place;
- The search shall be “reasonable in scope”. That is, the measures used are reasonably related to the objectives of the search and not excessively intrusive in light of the age, sex, maturity of the student and nature of the infraction.
District officials may also search when they have reasonable information that emergency/dangerous circumstances exist.
Routine inspections of district property assigned to students may be conducted at any time.
Use of drug-detection dogs and metal detectors, or similar detection devices, may be used only on the express authorization of the superintendent or designee.
District officials may seize any item which is evidence of a violation of law, Board policy, administrative regulation or school rule, or which the possession or use of is prohibited by such law, policy, regulation or rule.
Students may be searched by law enforcement officials on district property or when the student is under the jurisdiction of the district upon the request of the law enforcement official. Law enforcement requests ordinarily shall be based on a warrant.
The implementation of this policy will protect students’ rights and provide a safe learning environment without unreasonable interference.
The district uses video surveillance on school property to ensure the health, welfare and safety of all staff, students and visitors, and to safeguard district facilities and equipment. Video cameras may be used in locations as deemed appropriate by the superintendent and school administrator.
Video recordings alleged to contain evidence of criminal activity or activity that warrants discipline will be kept until the proceedings are completed.
Video recordings may become a part of a student’s educational record (see “Educational Records”, page 16).
Live or taped video recordings may be viewed by law enforcement officials at the invitation of the superintendent or designee to assist the school in an investigation, or in those situations where, in consideration of the totality of circumstances, there is a clear and significant threat to the health and safety of a student or other individuals, and disclosure of the video recording to law enforcement is necessary to protect the health and safety of a student or other individuals.
Video Cameras on the Bus
The Board, as a part of the district’s ongoing program to improve student discipline and ensure the health, welfare and safety of all those riding school transportation vehicles, may utilize video cameras on school buses.
Video cameras shall be used to monitor behavior on school transportation vehicles transporting students to and from home, curricular, and extracurricular activities.
Requests to View Video Recordings
Requests for viewing video recordings will be limited to the appropriate vehicle driver, transportation supervisor, school administrator, parent/guardian or adult student, or others with a direct interest in the proceedings, as deemed appropriate by the superintendent.
Only the portion of the video recording concerning a specific incident will be made available for viewing.
Requests for viewing may be made to the transportation supervisor within 5 school days of the date of recording.
Approval/denial for viewing will be made within 5 school days of receipt of request and so communicated to the requesting individuals.
Video recordings will be made available for viewing within 3 school days of the request approval.
Actual viewing will be permitted at school-related sites only, including the transportation office, schools, district office or as otherwise required by law. All viewing will include the transportation supervisor and/or school administrator.
A written log will be maintained of those viewing video recordings, including date of viewing, reason for viewing, the date the recording was made, vehicle videotaped and driver, and the signature of the viewer.
Video recordings remain the property of the district and may be reproduced only in accordance with law, including applicable district student records policy and procedures and district personnel records policy, procedures and applicable labor agreements.
It is each student’s responsibility to show respect for all school property. School-assigned equipment (i.e., student desks, lockers and locks, textbooks, library books, tools, instruments, athletic gear, etc.) is to be properly maintained by the student during use. Damage to or loss of these items may result in a fine. (See “Fees and Fines”, page 19.)
No student shall be allowed to participate in a sport or extracurricular activity until all previously issued equipment has been returned or proper restitution is made.
Students and parents/guardians are urged to cooperate in reporting any incidents of vandalism/malicious mischief and the name or names of the person or persons believed to be responsible.
Students who willfully destroy district property through vandalism, malicious mischief, theft or arson, who commit larceny or who create a hazard to the safety of other people on district property will be disciplined in accordance with state law and the Board's policy on student suspensions and expulsions and referred to law enforcement authorities.
Further, the superintendent is authorized to sign a criminal complaint and to press charges against those committing acts of vandalism/malicious mischief/theft against school property. Because incidents of willful or malicious abuse, destruction, defacing and theft of district property are clearly contrary to the best interests of the district and injurious to the rights and welfare of the entire community, it is the policy of the Board to seek all legal remedies against persons found to have committed such acts.
Full restitution for the damage will be sought from such persons, or, in the case of minors, from their
parents/guardians. Until such fees or restitutions are paid, certain restrictions and/or penalties may be imposed. Even so, records requested by another district to determine a student's appropriate placement may not be withheld.
When, in the judgment of the principal, the damage or destruction is not willful but accidental, the district may share the cost of repair on such a basis as determined by the principal and superintendent.
Physical restraint or seclusion may be used by staff in the event a student’s behavior poses a reasonable threat of imminent, serious bodily injury to themselves or others. Very strict policies and procedures are in place to guide staff and administrators in the use of these options. Please see School Board Policy JGAB for details.
In the event that a student is physically restrained or secluded, parents/guardians will be provided verbal or electronic notification by staff by the end of the day on which the incident occurred. Written documentation will be provided to parents/guardians within 24 hours.
An annual report on the district’s use of restraints and seclusion will be made available to the Board and to the public at the district’s main office and on the district’s website.
Technology in instruction provides increased opportunities for active learning for students and more options for achieving district curriculum goals. Technology also represents a set of tools that students will need to master in preparation for successful work and living in the 21st Century.
Therefore, the acceptable use of school and district-provided technology is for educational purposes related to the curriculum and activities of district schools:
- Enhancing educational opportunities for students;
- Enhancing student ability to communicate with others regarding their school-related work.
Such use must be responsible, ethical, efficient and legal.
Failure to follow district policy, procedure, and administrative regulation when using district technology may result in suspension and/or revocation of the user’s access to the technology. Student violations may also result in discipline up to and including expulsion. Students are responsible for knowing and following these rules.
Use of unlicensed software on district-owned machines or unauthorized copying of district-licensed or school-licensed software is a violation of copyright law and district policy. The user may be subject to discipline.
The district will use technology protective measures, installed and in continuous operation, that protect against internet access by both adults and minors to visual and textual depictions that are obscene, child pornography or, with respect to the use of the computers by minors, harmful to minors.
The district will monitor the online activities of minors and deny access by minors to inappropriate matter on the internet.
Any material created and/or placed on the internet using district resources (hardware, software, server space, personnel), whether or not the material appears with the district or a school name, must serve an instructional purpose and conform to the district’s acceptable use policy.
When the personal opinions of students and staff are expressed, notice will be given that the opinions are those of the author(s) and do not necessarily represent those of the school or district.
Inappropriate and Prohibited Use
- Violations of state or federal law or regulation, Board policies and procedures, or school regulations;
- Use of district’s network to interfere with or disrupt other users, services or equipment;
- Use of district resources primarily to benefit a commercial operation or political fundraising and/or political lobbying, except for communication with elected representatives;
- Propagation of computer worms or viruses;
- Unauthorized entry to other computational, informational or communications devices;
- Violations of copyright law;
- Attempts to intentionally transmit or access any media, or to engage in a conference or email that includes material which is libelous, obscene, indecent, vulgar, profane, lewd, threatening, harassing or insulting;
- Attempts to intentionally transmit or access any material advertising any product or service not permitted to minors by law;
- Extensive use for private or personal business;
- Invasion of the privacy of other users.
Any student who uses the district-provided internet access in an inappropriate manner listed above will be disciplined. Potential sanctions for inappropriate use include loss of internet access privileges as well as suspension and expulsion.
If a user inadvertently encounters inappropriate or prohibited material, they should promptly report the occurrence to their instructor or supervising staff member.
The Board is committed to preventing sexual harassment in district schools and activities. Sexual harassment is strictly prohibited and shall not be tolerated. This includes sexual harassment of students or staff by other students, staff, board members or third parties.
“Third parties” include, but are not limited to, school volunteers, parents/guardians, school visitors, service contractors or others engaged in district business, such as employees of businesses, or organizations participating in cooperative work programs with the district and others not directly subject to district control at interdistrict and intradistrict athletic competitions or other school events.
“District” includes district facilities, district premises and non-district property if the student or employee is at any district-sponsored, district-approved or district-related activity or function, such as field trips or athletic events where students are under the control of the district or where the employee is engaged in district business.
“Sexual harassment” includes, but is not limited to, unwelcome sexual advances, requests for sexual favors and other verbal, nonverbal or physical conduct of a sexual nature when:
- The conduct or communication has the purpose or effect of demanding sexual favors in exchange for benefits;
- Submission to or rejection of the conduct or communication is used as the basis for employment or assignment of staff;
- The conduct or communication is so severe, persistent or pervasive that it has the purpose or effect of unreasonably interfering with a student’s educational performance or with an employee’s ability to perform his/her job; or creates an intimidating, offensive or hostile educational or working environment. Relevant factors to be considered include, but are not limited to:
- Did the individual view the environment as hostile;
- Was it reasonable to view the environment as hostile;
- The nature of the conduct;
- How often the conduct occurred and how long it continued;
- The age and sex of the complainant;
- Whether the alleged harasser was in a position of power over the student or staff member subjected to the harassment;
- The number of individuals involved;
- The age of the alleged harasser;
- Where the harassment occurred; and
- Other incidents of sexual harassment at the school involving the same or other students or staff.
Examples of sexual harassment may include, but not be limited to, physical touching or graffiti of a sexual nature, displaying or distributing of sexually explicit drawings, pictures and written materials, sexual gestures or obscene jokes, touching oneself sexually or talking about one’s sexuality in front of others or spreading rumors about or rating other students or others as to appearance, sexual activity or performance.
(See “Complaint Procedures”, page 7, for specific process.)
All complaints about behavior that may violate this policy shall be promptly investigated. The initiation of a complaint in good faith about behavior that may violate this policy shall not adversely affect the educational assignments or student environment of a student complainant or any term or conditions of employment or work environment of the staff complainant. There shall be no retaliation by the district against any person who, in good faith, reports, files a complaint or otherwise participates in an investigation or inquiry of sexual harassment.
It is the intent of the Board that appropriate corrective action will be taken by the district to stop the sexual harassment, prevent its recurrence and address negative consequences.
Students in violation of this policy shall be subject to discipline up to and including expulsion, and/or counseling or sexual harassment awareness training, as appropriate. The age and maturity of the student(s) involved and other relevant factors will be considered in determining appropriate action.
Employees in violation of this policy shall be subject to discipline up to and including dismissal and/or additional sexual harassment awareness training, as appropriate. Other individuals whose behavior is found to be in violation of this policy shall be subject to appropriate sanctions as determined and imposed by the superintendent or Board.
Additionally, the district may report individuals in violation of this policy to law enforcement officials.
Licensed staff, staff registered with the Teacher Standards and Practices Commission (TSPC) and those participating in practicum programs, as specified by Oregon Administrative Rules, shall be reported to TSPC.
The district allows student groups (not related to the curriculum) at the high school level to meet on school premises under the following procedures:
- All groups must be registered with the school through the building administrator or designee;
- Groups shall be voluntary and student initiated. These groups are not sponsored by the school, the school district, or employees;
- Groups may not participate in any activity which interferes with the orderly conduct of educational activities within the school, or which interferes with the activities of other groups or individual students;
- Groups may not be directed, controlled, conducted, or regularly attended by non-school persons. Occasional attendance by outside resource persons will be permitted;
- Groups may only meet during non-instructional time. This time shall be defined by the building administrator, and applied uniformly to all such groups;
- The building administrator of each school will issue guidelines that apply to all non-curriculum related groups regarding use of bulletin boards, distribution of materials, use of public address systems, recruitment activities, and access to materials printed and distributed by the school.;
- Voluntary student-organized clubs not directly related to the instructional program may meet on school premises during non-instructional time pursuant to the provisions of the Equal Access Act and to the terms of this policy;
- Schools shall be deemed to offer a fair opportunity to students who wish to conduct a meeting within its limited open forum if such school uniformly provides that:
All proposals for new organizations, or important changes to existing organizations, must be approved by the building administrator. This includes:
- The meeting is voluntary and student-initiated;
- There is no sponsorship of the meeting by the school, the government, or its employees;
- Employees or agents of the school or government are present at religious meetings only in a non-participatory capacity;
- The meeting does not materially and substantially interfere with the orderly conduct of educational activities within the school; and
- Non-school persons may not direct, conduct, control or regularly attend activities of student groups.
- Meeting time;
- Amount of dues or fees required from the members; and
- Selection of an advisor.
No special dues, fees, solicitations for purchases, and the like, may be levied or made without the approval of the building administrator or designee.
The Board is committed to promoting healthy relationships and a safe learning environment. Student threats of harm to self or others, threatening behavior or acts of violence, including threats to severely damage school property, shall not be tolerated on district property or at activities under the jurisdiction of the district.
Students shall be instructed of their responsibility to inform a staff member, bus driver while being transported, counselor or administrator regarding any information or knowledge relevant to conduct prohibited by this policy. Parents/guardians and others will be encouraged to report such information to the district. Staff shall immediately notify an administrator of any threat, threatening behavior or act of violence he/she has knowledge of, has witnessed or received. All reports will be promptly investigated.
Students found in violation of this policy shall be subject to discipline up to and including expulsion.
A referral to law enforcement shall be made for any infraction involving a student bringing, possessing, concealing or using a weapon or destructive device as prohibited by state and federal law and board policy.
The administrator shall, in determining appropriate disciplinary action, consider:
- Immediately removing from the classroom setting any student who has threatened to injure another person or to severely damage school property.
- Placing the student in a setting where the behavior will receive immediate attention from an administrator, counselor, licensed mental health professional or others;
- Requiring the student to be evaluated utilizing the approved district threat assessment procedure. See “Threat Assessment Procedures” below.
The building principal shall ensure notification is provided to:
- The parent/guardian of any student in violation of this policy and the disciplinary action imposed;
- The parent/guardian of a student when the student’s name appears on a targeted list that threatens violence or harm to the students on the list or when threats of violence or harm to the student are made by another student;
- Any school employee whose name appears on a targeted list threatening violence or harm to the employee.
Notification to the above shall be attempted by telephone or in person within 12 hours of discovery of a targeted list or learning of a threat. Regardless, a written follow-up notification shall be sent within 24 hours of discovery of a targeted list or learning of a threat.
The principal will provide necessary information regarding threats of violence to law enforcement, child protective services and health-care professionals in connection with a health and safety emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals. Additionally, he/she may provide such information to other school officials, including teachers, within the district or other districts who have a legitimate educational interest in the student(s) consistent with state and federal education records laws and district policies.
The district may enter into contracts with licensed mental health professionals to perform student evaluations.
Threat Assessment Procedures
When acts of violence; implied or direct threat to self or others; self-harm; or sexual incidents are suspected or verified, the principal or designee will lead a Level I Threat Screening to determine the seriousness of the threat and take necessary steps to protect others and maintain a safe and orderly learning environment. Once the Level I Screening is conducted and if the Team, in collaboration with the School Psychologist, determines the behavior of concern is substantive, a Level II Assessment will be conducted. The Level I and Level II Assessment Teams may also include a representative from law enforcement, a mental health professional, a building administrator, school counselor, etc.
A threat that is judged to involve sustained, serious intent to harm someone is termed a “substantive threat”. A threat that is judged not to be serious, because it can be immediately resolved so that there is no sustained intent to harm someone, is termed a “transient threat”. Judgments about the seriousness of a threat will be based on a consideration of its context and meaning. When the seriousness of a threat is unclear, the principal will treat the threat as substantive until its status is determined.
Both substantive and transient threats are subject to the full range of disciplinary consequences. In deciding on disciplinary consequences, the principal or designee will consider the seriousness of the threat and the degree to which the threat is disruptive to a safe and orderly environment conducive to learning for all students.
- Parent/guardian: A Level I or Level II Assessment may include interviewing the student who was reported to make a threat and interviewing other students who have knowledge of the threat or information relevant to the safety of others. Parents/ guardians will be notified promptly when a student has been interviewed about a reported threat.
- Law enforcement: If a student is determined by the principal or designee to have made a substantive threat to harm others, and this threat involves a threat to harm, kill, severely injure or commit a sexual offense, the threat will be reported to law enforcement.
- Intended victim(s) and their parents/guardians: If a student is determined by the principal or designee to have made a substantive threat to harm others, and the threat targets specific, identifiable victims, the intended victim(s) of the threat will be advised of the nature of the threat and the identity of the student who made the threat. If an intended victim is a student, the student’s parent/guardian will also be notified.
Mental Health Assessment: If a student is determined by the principal or designee to have made a very serious substantive threat to harm others, the student may be seen by the school psychologist, school counselor, or community mental health professional in order to determine the student’s immediate mental health status and safety needs.
Student Suspension: When a student is determined to have made a substantive threat to harm others, the student will be suspended from school. During the suspension period, the Threat Assessment team will gather information necessary to complete the Assessment and to develop an Intervention Plan to meet the student’s educational needs and maintain a safe and orderly school environment.
The Board recognizes its responsibility to promote the health, welfare and safety of students, staff and others on district property and at school-sponsored activities. In light of scientific evidence that use of tobacco is hazardous to health, and to be consistent with district curriculum and Oregon law, it is the intent of the Board to establish a tobacco-free environment.
For the purposes of this policy, “tobacco” is defined to include any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette, and any other smoking product, spit tobacco (also known as smokeless, dip), chew, snuff, in any form, nicotine or nicotine delivering devices, chemicals or devices that produce the physical effect of nicotine substances or any other tobacco substitute (e.g., e-cigarettes). This does not include FDA-approved nicotine replacement therapy products used for the purpose of cessation.
Student possession, use, distribution or sale of tobacco, including any smoking device, on district premises, at school-sponsored activities on or off district premises, in district-owned, rented or leased vehicles, or otherwise while the student is under the jurisdiction of the school, is prohibited. (See “Tobacco, Alcohol and Illicit Drugs”, page 11.)
Tobacco use, distribution or sale by staff on district property, at district-sponsored events, in district-owned, rented or leased vehicles or otherwise while on duty whether on or off district premises, is prohibited. Staff violations of this policy will lead to disciplinary action up to and including dismissal.
Tobacco use, distribution or sale by others on district property, in district vehicles or at district-sponsored events, whether on or off district premises, is also prohibited. Violations will result in appropriate sanctions as determined and imposed by the superintendent or Board.
Staff and/or all others authorized to use private vehicles to transport district students to school-sponsored activities are prohibited from using tobacco in those vehicles while students are under their care.
Clothing, bags, hats and other personal items used by staff or students that display, promote or advertise tobacco products are prohibited on district grounds, at school-sponsored activities or in district vehicles.
Tobacco advertising is prohibited in all school-sponsored publications, in all school buildings and at all school-sponsored events. District acceptance of gifts or funds from the tobacco industry is similarly prohibited.
The district will not contract with other public or private alternative schools that allow student tobacco use on campus.Footnotes
 If the student will be absent for 10 consecutive days or more due to a medical condition, the parent/guardian may request that the district provide a tutor. See your building administrator for an application.
 “Sexual orientation” means an individual’s actual or perceived heterosexuality, homosexuality, bisexuality or gender identity, regardless of whether the individual’s gender identity, appearance, expression or behaviors differs from that traditionally associated with the individual’s sex at birth.
 Suspensions in grades 9-12 may be regarded as unexcused absences at the discretion of the district, preventing the student from earning a grade for any daily work that was assigned and due during the term of the suspension (OAR 581-021-065).
 If the student is likely to be absent for 10 consecutive days or more due to illness, the parent/guardian may request that the district provide a tutor. See your building administrator for an application.
 The taking, disseminating, transferring, or sharing of obscene, pornographic, or otherwise illegal images or photographs, whether by electronic data transfer or otherwise (texting, emailing, etc.) may constitute a crime under state and/or federal law. Any person taking, disseminating, transferring, or sharing obscene, porno-graphic, or otherwise illegal images or photographs will be reported to law enforcement and/or other appropriate state or federal agencies.