HRCSD Student Services and COVID-19: Frequently Asked Questions

  • We understand decisions regarding the 2020-2021 school year are challenging. This document is intended to answer as many questions as possible. It will be a running document that will be updated as we get more information and questions. 

    Student Services FAQ (update 8/25/2020)

    Comparing CDL (Comprehensive Distance Learning) and HROA Online (Hood River Options Academy)

    Q: When do students receiving special education services need to decide between HROA Online or CDL?

    A: Parents of students with IEPs and 504s have received an email outlining an extension for students to register for HROA Online by Friday August 21, 2020.

    Q: How do I decide if CDL or HROA Online is right for my child? 

    A: Ask yourself if you want your student to attend in-person school in safe cohorts when the  metrics for COVID-19 allow us to open safely. If the answer is yes, then the CDL model is your best choice. Students who sign up for HROA Online will remain online until the end of the semester/second trimester.

    Q: What is the difference in services between CDL and HROA Online for my child?

    A: Students will receive special education services in both the CDL and HROA Online models. There are two differences in how those services are provided: case managers will be focused either on CDL or HROA Online, which means your child may have a different case manager this year. 

    Q: Will my student have the same case manager?

    A: Depending on the number of students enrolled in HROA Online, most students in the CDL model would retain their current case managers. HROA Online will have approximately 1,000 students, and we will not know the number of students with IEPs signed up until all families of students with IEPs have made their decision. We will staff HROA Online with the appropriate number of special education teachers to support students with IEPs. We will also staff speech and motor services proportionate to the number of students who need those services in CDL and HROA Online.

    Q: Will my student receive the services they need in HROA Online and CDL?

    A: Yes, we will support all students with IEPs and serve all of the IEP goals and objectives on students’ IEPs. We will staff the CDL model with the expectation that students will be on-site for in-person learning at some time this year and we will staff HROA Online with the expectation that students will remain online for the duration of the school year or until the end of the semester/second trimester.

    Q: What if what we choose does not work for my student?

    A: If a model change needs to be considered, and you are a student with an IEP, an IEP meeting must be convened to discuss the efficacy of the services your student is receiving in the student's chosen model. The IEP team can consider a change in educational model. This is a team decision.

    Q: Please compare CDL and HROA Online for my student.

    CDL

    HROA Online 

    • All IEP Services and Accommodations

    • Fully Licensed and Trained Special Education Teacher assigned based on number of students needing support

    • Most students retain their current Case Manager

    • Current Program Placement



    • Special Education Assistant Support per individual IEPs

     

    • SLP and Motor support

    • Can only change between models through an IEP meeting at approved time

    • Collaboration time between General Education Teacher and Case Manager

    • SDI is designed and managed by the special education teacher. IAs may support delivery of SDI under the direction of the special education teacher
    • All IEP Services and Accommodations

    • Fully Licensed and Trained Special Education Teacher assigned based on number of students needing support

    • Students likely to have a different Case Manager 

    • Current Program Placement returns when a student returns to in-person school

    • Special Education Assistant Support per individual IEPs 

    • SLP and Motor support

    • Can only change between models through an IEP meeting at approved time

    • Collaboration time between General Education Teacher and Case Manager

    • SDI is designed and managed by the special education teacher. IAs may support delivery of SDI under the direction of the special education teacher

     504 Supports

    Q: When do students with 504 supports need to decide between HROA Online or CDL?

    A: Parents of students with 504 supports have received an email outlining an extension for students to register for HROA Online by Friday, Aug. 21.

    Q: How do I decide if CDL or HROA Online is right for my child? 

    A: Ask yourself if you want your student to attend in-person school in safe cohorts when the  metrics for COVID-19 allow us to open safely. If the answer is yes, then the CDL model is your best choice. Students who sign up for HROA Online will remain online until the end of the semester/second trimester.

    Q: Who will manage support for students with 504s?

    A: Counselors will continue to case manage 504s for all students, whether they are in CDL or HROA Online. Students will be assigned to counselors as we do every school year. 

    Q: What about accommodations in HROA Online?

    A: All 504 plans and the accommodations on those plans are valid in both the CDL and HROA Online models.

    Q: What if what we choose does not work for my student?

    A: If a model change needs to be considered, and you are a student with 504 supports, a 504 meeting must be convened to discuss the efficacy of the services your student is receiving in the student's chosen model. The 504 team can consider a change in educational model. This is a team decision and the team must reach consensus.

    IEPs

    Q: How are IEPs being updated for the current year? When will the IEP meeting be held?

    A: IEP meetings will be held virtually on their regular timeline. If you would like to schedule an IEP meeting sooner than the annual review date, please contact your case manager.

    Behavior Support Plans

    Q: How will behavior support plans be addressed?

    A: Case Managers and/or the Behavior Specialist will contact parents to work through and consult on Behavior Support Plans. If more assistance is needed, Principals and Student Services Administration will be available.

    Services

    Q: Let’s use the example: “My IEP requires 1 hour and 12 minutes of Specially Designed Instruction (SDI) daily” - how are you planning to deliver that service?

    A: Each staff  will review the IEPs and determine if the SDI can be delivered in the current model. Remember, the current IEPs were written for a very different school context than the one we are experiencing now. Adjustments will need to be made and agreed upon by the IEP teams. 

    Q: What will happen for students that need help with the recorded online (asynchronous) portions of the day?

    A: Case Managers will be working with parents to build support plans for each teacher. Parents will need to provide some level of support during online instruction. We can have an IA attend an online session but there will need to be home support during this portion of instruction

    Q: What kind of extra stability/support will be provided to students that are transitioning from elementary to middle school, and middle school to high school?

    A: We are setting individual meetings with students and their teachers. It will be very different this year as the transition is to one smaller cohort. There are no passing times or transitions between classrooms. It will be a very self-contained environment for all students.

    Q: How will modifications be provided in each model?

    A: Case Managers will consult with classroom teachers to assist with all modifications. 

    Q: If students with IEPs have pull-outs during asynchronous instruction, I’m assuming the pull-outs are then in addition to the existing lessons, which is just more time added to their learning day?

    A: Given the new schedules and class times we have asked teachers to organize instruction into smaller pieces geared towards daily instruction. We have also asked that homework be limited to practicing learned skills and not new learning. This should make the workload more manageable. Students will have to use one of the asynchronous learning times to schedule a synchronous learning center/SDI if needed.

    Q: Will there be an ability to schedule the services to fit into the family schedule? 

    A: All models will all be on a bell schedule where classes are scheduled at certain times and occur live, synchronously and asynchronously. Support services  will be scheduled around the core class or as an elective at the secondary level. This will all take place during the scheduled school day. 

    Q: When will we hear from our child’s Case Managers for the 2020-2021 year?

    A: Staff return on September 1st for their first day of work, and we are asking them to make contact with all families by September 11th.

    Q: What are the metrics for communication with parents? Communication was a problem last spring.

    A: We have a standing practice of trying to respond within 48 hours of receiving a communication during school days. This is a practice and not a requirement. If you have an issue with lagging communication from a teacher please contact the building principal.